Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday May 24, 2021 at 6:30 PM
Location
Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
IVY HILL PREP - BOARD OF TRUSTEES
Directors Present
A. Jimenez-Schulman (remote), J. Small (remote), M. Kane (remote), M. Michael (remote), N. Williams (remote), T. James (remote)
Directors Absent
A. Laniyan, D. Lewis
Guests Present
A. Johnson (remote), A. Leon-Soon (remote), D. Williams (remote), M. Butcher (remote), P. Carras (remote)
I. Opening Items
A.
Call the Meeting to Order
M. Michael called a meeting of the board of directors of Ivy Hill Prep Charter School to order on Monday May 24, 2021 at 6:35 PM.
B.
Record Attendance and Guests
Noted that we have quorum present.
C.
Approve April 2021 Board Meeting Minutes
M. Michael made a motion to approve the minutes from Board of Trustees Meeting - Ivy Hill Prep on 04-26-21.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| N. Williams |
Aye
|
| D. Lewis |
Absent
|
| A. Jimenez-Schulman |
Aye
|
| A. Laniyan |
Absent
|
| J. Small |
Aye
|
| T. James |
Aye
|
| M. Michael |
Aye
|
| M. Kane |
Aye
|
D.
Vote to Approve Agenda
Discussion around finance committee needs will not be discussed during the board meeting and will continue in the in committee meetings.
M. Michael made a motion to Approve agenda.
N. Williams seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Michael |
Aye
|
| A. Laniyan |
Absent
|
| T. James |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| M. Kane |
Aye
|
| N. Williams |
Aye
|
| J. Small |
Aye
|
| D. Lewis |
Absent
|
II. Governance
A.
Committee Update
B.
Committee Recommendation on Prospective Board Members
M. Michael made a motion to Invite Aquila Leon-Soon to submit application to become a board member.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Lewis |
Absent
|
| M. Michael |
Aye
|
| N. Williams |
Aye
|
| A. Laniyan |
Absent
|
| J. Small |
Aye
|
| M. Kane |
Aye
|
| T. James |
Aye
|
| A. Jimenez-Schulman |
Aye
|
III. Finance Committee
A.
Review Financial Dashboard
B.
21-22 Budget Review
C.
Approve Stipend Policy
Discussion held around having the conversation during the budget meeting. Discussion held around the timeline of approval of the stipend policy to secure position for next school year. Discussion held around the potential max amount for the policy. Discussion held around moving the finance committee meeting to accommodate the end of the academic school year.
D.
Miscellaneous Financial Issues
IV. Academic Achievement
A.
Review Academic Program - Academic Dashboard
Discussion held around the remaining seats for enrollment and the process. Discussion held around the DOO position being filled. Discussion held around other positions that need to be filled and if it can be filled by the summer.
B.
Review Teaching and Learning
C.
Discuss Culture and Climate
D.
Committee Report/Governance Issues
V. Development
A.
Update on Development
Discussion held around subscription process for donors past and present. Discussion held around populating donors affiliations for future initiatives. Discussion held around a script being crafted used engage potential donors.
VI. Executive Session
A.
Vote for Executive Session (If Needed)
M. Michael made a motion to Executive session to approve next steps for leadership coaching.
T. James seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Small |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| T. James |
Aye
|
| A. Laniyan |
Absent
|
| M. Michael |
Aye
|
| D. Lewis |
Absent
|
| N. Williams |
Aye
|
| M. Kane |
Aye
|
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
M. Michael