Ivy Hill Prep Charter School
Minutes
Board of Trustees Meeting - Ivy Hill Prep
Date and Time
Monday February 22, 2021 at 6:30 PM
Location
Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice. Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
IVY HILL PREP - BOARD OF TRUSTEES
Directors Present
A. Jimenez-Schulman (remote), A. Laniyan (remote), D. Lewis (remote), J. Small (remote), M. Kane (remote), M. Michael (remote), N. Williams (remote)
Directors Absent
T. James
Guests Present
A. Johnson (remote), B. Parker (remote), D. Williams (remote), P. Carras (remote)
I. Opening Items
A.
Call the Meeting to Order
M. Michael called a meeting of the board of directors of Ivy Hill Prep Charter School to order on Monday Feb 22, 2021 at 6:35 PM.
B.
Record Attendance and Guests
C.
Approve January 2021 Board Meeting Minutes
M. Michael made a motion to approve the minutes from January 2021 Board of Trustees Meeting - Ivy Hill Prep on 01-25-21.
J. Small seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Small |
Aye
|
| A. Laniyan |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| N. Williams |
Aye
|
| M. Kane |
Aye
|
| T. James |
Absent
|
| M. Michael |
Aye
|
| D. Lewis |
Aye
|
D.
Vote to Approve Agenda
M. Michael made a motion to Approve agenda.
J. Small seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Lewis |
Aye
|
| M. Michael |
Aye
|
| T. James |
Absent
|
| A. Jimenez-Schulman |
Aye
|
| A. Laniyan |
Aye
|
| M. Kane |
Aye
|
| N. Williams |
Aye
|
| J. Small |
Aye
|
II. Governance
A.
Approve 21-22 Job Descriptions
Job description for dean of curriculum and instruction, adding this individual will manage and coach teachers.
M. Michael made a motion to To modify job description for dean of curriculum and instruction.
J. Small seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Lewis |
Aye
|
| M. Kane |
Aye
|
| T. James |
Absent
|
| M. Michael |
Aye
|
| A. Jimenez-Schulman |
Aye
|
| N. Williams |
Aye
|
| J. Small |
Aye
|
| A. Laniyan |
Aye
|
B.
Discuss Board Expansion
III. Finance Committee
A.
Review Financial Dashboard
The finance committee gave an overview of the balance sheet. Discussion held on payroll issues across employees. Discussion held around ending contract with service provider. Per-pupil funding has not been established as of yet from NYS. Discussion held on hiring of the dance teacher to full-time instructor academically to offer support students. Discussion held around the salary of dance teacher with change to full time. Discussion held around framework of elective salary bands per year. Clarification was provided around salary bands for instructional staff and elective staff.
M. Michael made a motion to change salary tab for the dance instructor.
A. Jimenez-Schulman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Jimenez-Schulman |
Aye
|
| M. Michael |
Aye
|
| N. Williams |
Aye
|
| J. Small |
Aye
|
| D. Lewis |
Aye
|
| M. Kane |
Aye
|
| A. Laniyan |
Aye
|
| T. James |
Absent
|
B.
Miscellaneous Finance Issues
IV. Director of Finance Hiring Taskforce
A.
Taskforce Update
Discussion held on interview process for candidates. Discussion held around timeline of meeting with candidates.
V. Academic Achievement
A.
Review Academic Program - Academic Dashboard
Enrollment: On track to meet enrollment expectations. Hiring: One teacher down but does not impact instruction. HOS is in the process of hiring for the next school year. Academic data: Glows: 78% Kindergarten above grade level, 65% of 1st graders on or above grade level. 79% 2nd graders showed growth. Grows: Dean of students shared rationale for students not meeting standards. Ujimma plans are created to provide targeted support to increase foundational reading support. Question was asked on the large number of students needing support in the 2nd grade. DOS states the additional full-time teacher will be able to provide support. Discussion was held on a specific number of the 79% to grade level. Discussion was held around the possibility of retention. Discussion held on what the plan is for students on Step 3 and Step 4. Discussion was held on the RTI Ujimma plan, explanation was given on the structure and facilitation of Ujimma plans. Discussion was held on the Step expectation at the end of the year for 2nd grade. Discussion held on adjustment on goals for students based on factors.
Calendar invite sent for school events
B.
Review Teaching and Learning
C.
Discuss Culture and Climate
D.
Discuss Updated Re-Opening Plan
E.
Committee Report
VI. Development
A.
Update on Development
Fundraising initiatives were discussed. Discussion held onboard members sending out info for fundraising events. Discussion held on roll-out of fundraising event.
Question asked around developing a wish list of things needed and wanted for the school. Development will come together to make that list.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
M. Michael