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Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday June 26, 2023 at 6:30 PM EDT

Location

Via zoom link at https://us02web.zoom.us/j/82354088638

trustees must have their video capacity enabled for meeting/voting purposes. 

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
  A. Call the Meeting to Order   Nancy Olisma 5 m
   
  • Start recording

 

  • Welcome guests, members of School
  • Open meeting law and public comment policy
  • Public comments
  
  B. Record Attendance   Maimouna Kane 1 m
  C. Approve Minutes Approve Minutes Nancy Olisma 2 m
    Approve minutes for Board of Trustees Meeting - Ivy Hill Prep on May 22, 2023  
  D. Approve agenda Vote Nancy Olisma 1 m
II. Governance 6:39 PM
  A. Trustee recruitment FYI Nancy Olisma 5 m
   
  • Quick update on recruitment/potential trustees
  
  B. Compliance Discuss Nancy Olisma 5 m
   
  • Update on NYSED
    • IHP's revision request for enrollment has been approved.
    • HOS followed up on 6/14 re: org chart revision. NYSED response is pending.
  
III. Finance 6:49 PM
  A. Review Financial Dashboard Discuss Winsome Nevins-Warden 15 m
   
  • Key financial indicators
  • Budget vs. Actuals
    • Review of attachment
  
  B. ICS Banking System for Savings Account FYI Winsome Nevins-Warden 2 m
   
  • Update
  
  C. Lease Discuss Winsome Nevins-Warden 2 m
   
  • Update on pending lease
  
  D. 5 year projections Discuss Juned Haque 10 m
   
  • Review updates from ASN and Finance as it relates to enrollment
  
  E. Additional finance recommendations Discuss Annedrea Coleman 10 m
   
  • Year 5 Budget
  • After school for 23-24
  • IHP Science Recommendation 
  
IV. Academic Achievement 7:28 PM
  A. Quick progress update (as applicable) FYI Annedrea Coleman 10 m
   
  • Academic Committee Updates
  • Summer academic work share-outs (family & teacher communications)
  
  B. Enrollment Dashboard Discuss Brandon Parker 10 m
   
  • School team to share updated dashboard on enrollment numbers. Status updates needed on:
    • Intent to return forms - # of confirmed families versus pending versus those who are not returning
    • Current enrollment projections per grade (intent to return forms plus accepted lottery seats)
    • On-going recruitment efforts to get to 265.
  
V. CEO Support And Eval 7:48 PM
  A. HOS Goals and Support FYI Tanisha James 7 m
   
  • Committee update(s) share-out 
  
VI. Other Business 7:55 PM
  A. Executive session Discuss Nancy Olisma 15 m
VII. Closing Items 8:10 PM
  A. Adjourn Meeting Vote