Final

Ivy Hill Prep Charter School

Board of Trustees Meeting - Ivy Hill Prep

Date and Time

Monday October 26, 2020 at 6:30 PM EDT

Location

Pursuant to Governor Cuomo’s Executive Order 202.1 issued, on March 12, 2020, suspending the
in-person public participation provisions of the Open Meetings Law, IVY HILL PREP's Board Meeting will be held electronically via https://zoom.us/j/9699543901, until further notice.  Members of the public may listen to or view the board meeting by also connecting to the zoom link at https://zoom.us/j/9699543901. A recording of the meeting will be transcribed and posted on Ivy Hill Prep's website at: https://www.ivyhillprep.org/home
 
TRUSTEES SHOULD ENSURE VIDEO CAPACITY IS ENABLED FOR MEETING/VOTING PURPOSES
 
IVY HILL PREP - BOARD OF TRUSTEES 
 

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
   
  • Welcome Guests
  • Public Comments

 
  B. Record Attendance and Guests
  C. Approve September 2020 Board Meeting Minutes
   
  D. Vote to Approve Agenda
II. Governance
  A. Discuss Governance Strategic Governance Issues
   
Governance Committee currently reviewing:
  • Organizational Chart (Any Updates Due to Authorizer by 12/2020)
  • Timeline of deliverables
  B. Approve Updated Job Description for Dean of Special Supports
III. Finance Committee
 
Finance
  A. Review Audit Report and Management Letter
   
  • Vote to approve Management letter
  B. Review Financial Dashboard
   
  • Review Key Indicators
  C. Approve Finance Resolutions
   
  • Approve Resolution on Restricted Cash
  • Approve Resolution on Finance Goals
IV. Director of Finance Hiring Taskforce
  A. Taskforce Update
V. Academic Achievement
 
Academic Achievement
  A. Review Academic Program - Academic Dashboard
   
  • Review Dashboard indicators (Enrollment, Attendance etc)
  B. Review Teaching and Learning
   
  • Review HOS Report 
  • DIscuss any assessments
  • DIscuss any staffing concerns
  C. Discuss Culture and Climate
   
  • Discuss any upcoming events
  • Discuss Scholar and Parent Feedback
  • Discuss Staff Feedback
  D. Discuss Updated Re-Opening Plan
   
  • Discuss updates to re-opening plan given that IHP is in yellow zone and COVID 19 testing at school's expense is now required. 
  E. Review NYSED Survey
   
  • See attached Survey (30 parent participants)
VI. Development
 
Development
  A. Update on Development
   
Discuss Planned Development Initiatives:
  • Note-a-thon
  • Community Food Giveraway
VII. Head of School Evaluation & Support Committee
  A. Discuss Committee Next Steps
VIII. Executive Session
  A. Vote for Executive Session
IX. Closing Items
  A. Adjourn Meeting