Alicia Bedford

PES parent- shared concern regard student having an outburst; requested a plan of action to remedy situation.

Follow-up on Presentation (Jan) - Briefing Document Overview

Next Steps for PPS NAEYC Accreditation

• Will begin the process of reaccreditation.
• Timeline from NAEYC was shared with the Board.
• Initial visit October-December 2024 to have accreditation in 2025.
• Dr. Corbin's insight and Education Committee would be beneficial in support of the accreditation process.
• Additional staff to support Preschool family services compliance may be needed.

PPS Tuition and Enrollment

• Transportation and Before/Aftercare proposal to support enrollment - based on trends and needs to support daily attendance. Relieve family hardships.
• DHS no longer provides transportation and before/aftercare reimbursements. However, we may be able to offset the cost of purchasing 1-2 14 passenger vans.
• Ms. Brooks has provided support with acquiring bus and insurance quotes.
• Consideration for before/aftercare 6:30am - 6:00 pm to accommodate working families. 
• We anticipate completing a census as a part of the enrollment process to gauge the need for transportation and before/aftercare.
• Full-time preschool tuition vouchers for 4-year-olds can be applied to before/aftercare fees, per Board Member Corbin. 
• Need to ensure we are attending to risk management regarding preschool transportation, from Board Member Scott.

PES Enrollment for 24-25 School Year

• Early enrollment- New Registration Process (PowerSchool Parent Portal).
• Tentative Registration and Recruitment Events.
• Enrollment: School-wide Responsibility Launch and Incentive Plan. (Accountability) 
• The Board is urged to support student recruitment.

Finance Committee: SY2324 for 24-25 School Year

• Financial report was shared. 
• Increase in the revenue line due to TISA payment and ESSER surplus.
• PPS and PES are both on track for a small surplus of projected net income, improving from a budgeted deficit.
• We are working to begin the preliminary budget for SY24-25. Received a request for a proposal to consider investing a portion of the cash on hand.

Facilities Committee: Renovation Update

• We realized we cannot afford the initial plan without incurring debt.
• The contractor delivered plans for North Hall, Admin Offices, Entryway and boiler system.
• New cost $1.3M also includes closing restroom in stairwell to meet fire code without cosmetic work and does include new doors and bulletproof glass.
• Grants address safety and HVAC ($989K, expire June 2025 and June 2026).
• Facilities committee has a proposal to address the shortfall not covered by the grants.
•  Proposing that the Board allows the facilities committee to move forward and use some surplus funds to pay for the shortfall without debt.
• For state reimbursement, 1-day turnaround for review and a 10-day turnaround payment receipt.
• We have manageable scope without the need to take on facilities debt.
• Motion, Ann Langston: reduce the renovation scope of work and allow the finance committee to move funds to move forward. Second, Allison Cates.
• Amendment to motion by Ann Langston, give committee authority to sign contract on behalf of the Board; Second by Darnell Moses. Unanimous vote to approve the motion.

New Business

• Results of survey were shared. Survey was completed by 10 Board Members. 

March Meeting Date

• Motion, Justin: Cancel full board meeting for March 2024; committees will meet and provide a full report at the regular April Meeting. Second, Jamia Stokes. Unanimous vote to approve the motion.