Perea Elementary School
Minutes
SOP Board Meeting Announcement
Date and Time
Thursday June 26, 2025 at 4:30 PM
Location
1250 Vollintine
Memphis, TN 38107
Mission
Perea Elementary School will prepare all students academically, socially, and emotionally for success by creating and maintaining a classroom and school environment that is student-centered, with high academic expectations and where all students feel welcomed, appreciated, and valued.
Directors Present
A. Cates, A. Langston, B. Ingram, B. White, D. Moses, J. Boyd, J. Stokes (remote), R. Greene, R. Scott, S. Hill
Directors Absent
C. Carter, Q. Jones
Ex Officio Members Present
R. Davis III
Non Voting Members Present
R. Davis III
Guests Present
A. Martin
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
There was one correction to the May 2025 board meeting minutes - Carl Carter was not present. Ann Langston moved to approve the minutes with the noted correction. Althea Greene seconded the motion. There was a unanimous vote to approve the minutes from the May 2025 board meeting.
II. SOP Committee Reports
A.
ED Update
Dr. Davis shared his school updates with the board.
B.
Governance Committee
We have not been receiving credit for the Board On Track training from the State – Dr. Stokes has responded; three members have not completed training that must be completed by June 30th. Three people have not completed the ED evaluation – Board On Track has sent reminders; please complete before June 30th to have full participation. Governance and Finance Committees will meet to review data and prepare report to share with Dr. Davis. Strategic Planning Committee met with Mr. Jones last week to have a conversation about the data collection and SWOT Analysis. Committee is uncomfortable with current data collection and continuing conversation with Mr. Jones on strategies to collect qualitative data – such as interviews with parents and students. Mr. Jones sent a raw data report today. Update will be shared with full board via email. Timeline may be extended beyond August 31, 2025, to ensure a thorough plan is developed. Dr. Stokes is resigning from the Board effective July 15, 2025 due to her family relocating to Nashville.
C.
Finance Committee Update
The update started with Monthly Financials through May 31, 2025. Allison Cates provided an overview of the previous meeting’s budget discussion. 2024-2025 budget recap – realized a budget deficit (enrollment, additional expenses) – intended to meet a fundraising goal. January ~$500K deficit; efforts for cost containment and revenue were not sufficient and current deficit is nearly ~$1M. Lower than expected TISA payments impacted bottom line.
Concern regarding enrollment commitment for budgeting (370 students was not realistic or appropriate to cover costs) – we went through grade by grade to determine what a good and realistic number would be – landed on 390 as number to base budget.
We will still have a budget deficit at 390 students. If we don’t hit the number, we will have to make decisions quickly. We will begin reviewing weekly in July to make real-time decisions.
| Roll Call | |
|---|---|
| Q. Jones |
Absent
|
| R. Greene |
Aye
|
| A. Cates |
No
|
| J. Boyd |
Aye
|
| J. Stokes |
No
|
| B. Ingram |
Aye
|
| S. Hill |
No
|
| D. Moses |
Aye
|
| C. Carter |
Absent
|
| B. White |
Aye
|
| R. Scott |
No
|
| A. Langston |
Aye
|
III. New Business- James Boyd
A.
New Business Updates
S. Brooks-Bradley shared the process for selection with the board.
These expenses are reimbursable through grant from the Children's Foundation of Memphis.
Upcoming fundraising events:
Cycling event: August 16, 2025, (Sanders is the lead) Sanders will forward the flyer to be shared with the board; $25 + donation; sponsorship opportunities ($5,000, $2,500, & $1,000 option).
Gala Luncheon: October 23, 2025, at Bridges building (Ingram is the lead)
Board Retreat: August 8 evening, August 9 morning – look back, look ahead, Strategic Plan, Budget
There was one correction to the May 2025 board meeting minutes - Carl Carter was not present. Ann Langston moved to approve the minutes with the noted correction. Althea Greene seconded the motion. There was a unanimous vote to approve the minutes from the May 2025 board meeting.