Executive Team Report

Executive Team Report

In accordance with the Oklahoma School Code, state purchasing regulations, and board-adopted fiscal management policies, the Board of Directors is responsible for authorizing individuals permitted to use district-issued credit cards for official school business. Proper authorization ensures transparency, accountability, and compliance with statutory requirements governing expenditures of public funds.

KIPP Tulsa Public Charter Schools periodically designates staff members who require district purchasing cards to facilitate approved travel, including but not limited to professional development, student-related activities, conferences, and other educational programs that support the district’s mission and operations. We will add the following staff members to be cardholders:

• Keet Finley
• DeAnn Cooks
• Tiona Bowman

The addition of authorized cardholders will:

• Support efficient management of travel-related expenses while maintaining compliance with district purchasing procedures;
• Ensure timely payment of approved travel costs such as lodging, transportation, registration fees, and meals within policy limits;
• Strengthen internal controls by clearly identifying authorized users and aligning expenditures with board policy and state auditing expectations;
• Maintain accountability through required documentation, reconciliation, and administrative oversight consistent with Oklahoma financial compliance standards.

All expenditures made by authorized cardholders will remain subject to existing district policies regarding purchasing approval, documentation requirements, and monthly review procedures.

Motion and vote on recommendations.

• PO 2026-11-163 through 2026-11-179 and 2026-11-50089 through 2026-11- 50095
• PO 2025-11-9 from $5,000 changed to $5,854.21 - Financial Comm Card
• PO 2025-11-10 from $5,000 changed to $18,204.48 - Financial Comm Card
• PO 2025-11-11 from $5,000 changed to $7,160.19 - Financial Comm Card
• PO 2025-11-12 from $5,000 changed to $2,27.61 - Financial Comm Card
• PO 2025-11-128 from $10,000 changed to $20,000 - Schnake Turnbo Frank
• PO 2025-11-98 from $20,000 changed to $30,000 - Schnake Turnbo Frank

• PO 2026-60-47 through 2026-60-81
• PO 2025-60-8 from $2,255.76 changed to $12,255.76 - DS Bus Lines
• PO 2025-60-30 from $1,090.00 changed to $2,590 - Arbiter

• PO 2026-21-26 through 2026-21-29
• PO 2025-21-9 from $1,785.56 changed to $7,785.56 - ONG (KTUP)
• PO 2025-21-8 from $1,951.54 changed to $7,961.54 - ONG (KTCP)

Approve Routine Staffing Items 

• Approve the popcorn fundraiser for the KIPP Tulsa College Prep - Middle School student leadership organization.
• Approve the Valentine's Day dance fundraiser for the KIPP Tulsa College Prep - Middle School grade level accounts.

In accordance with Oklahoma statutes governing instructional time and school calendars, the Board of Directors is required to annually approve the academic school calendar to ensure compliance with state instructional requirements and alignment with district educational priorities.

The proposed 2026–2027 Academic School Calendar for KIPP Tulsa Public Charter Schools has been developed to:

• Meet or exceed the state-required minimum instructional time through the approved instructional hours model;
• Align with Oklahoma State Department of Education guidance regarding instructional days, professional development, assessment windows, and state holidays;
• Support student academic achievement through strategic planning of instructional days, breaks, and staff professional learning;
• Provide consistency for students, families, and staff across all KIPP Tulsa campuses;
• Reflect operational considerations related to staffing, transportation, and school-based programming.

District leadership has reviewed the calendar for statutory compliance and operational feasibility. The calendar is designed to maximize instructional time while supporting student wellness, staff development, and family engagement.

KIPP Tulsa Public Charter Schools seeks board approval of the KIPP Tulsa Public Charter Schools Compensation Policy. This policy establishes clear standards to ensure that all forms of employee remuneration—including wages, salaries, benefits, stipends, incentives, and tuition reimbursement—are reasonable, necessary, and consistently applied. The policy is designed to ensure compliance with federal regulations, specifically 2 C.F.R. § 200.430, governing compensation for personal services. Additionally, the policy ensures consistent treatment of compensation practices across both federally funded and non‑federally funded activities, supporting strong fiscal stewardship and regulatory compliance.

KIPP Tulsa Public Charter Schools seeks board approval for the updated Mental Health Protocol Policy, which outlines procedures and supports to ensure student well-being, mental health crisis response, and compliance with state and federal requirements. The policy includes clear definitions of mental health and crisis intervention, step-by-step procedures for staff response, student re-entry guidelines, guardian notification requirements, and data privacy safeguards aligned with FERPA and HIPAA.

The updated policy reflects alignment with Oklahoma state legislation, including 70 O.S. § 24-159, and includes strengthened practices around:

• Staff training in suicide awareness and crisis response
• Collaboration with CREOKS and other certified community behavioral health providers
• Guardian communication and consent procedures
• Biennial administration of the Oklahoma Prevention Needs Assessment (OPNA) or equivalent survey
• Documentation and submission requirements for the Oklahoma State Department of Education

The revisions also clarify staff roles during crisis situations, improve re-entry protocols after extended absences, and codify the use of mobile response teams and 988 services

KIPP Tulsa Public Charter Schools seeks board approval of the District-Owned Vehicle Driver Policy, which establishes clear standards and responsibilities for the operation of district-owned, leased, or rented vehicles. This policy applies to all employees, contractors, volunteers, and temporary staff who are authorized to drive vehicles on behalf of the district.

The policy is designed to:

• Ensure compliance with commercial automobile insurance requirements, including WSI Motor Vehicle Record (MVR) guidelines
• Promote safe and lawful vehicle operation 
• Protect students, staff, and the public 
• Define expectations for driver behavior, accident reporting, and disciplinary action 

Key components of the policy include: 

• Pre-authorization and screening requirements, including valid licenses and MVR checks 
• Clear disqualification criteria for drivers with major violations 
• Procedures for reporting accidents and traffic incidents 
• Restrictions on vehicle use and prohibited conduct 
• Annual policy review to ensure continued compliance with legal and insurance standards

The policy also includes a Driver Acknowledgement & MVR Disclosure Form to ensure all drivers understand and accept their responsibilities under the policy.

The Oklahoma Secondary School Activities Association (OSSAA) adopted guidelines allowing high school student-athletes to receive compensation for the use of their Name, Image, and Likeness (NIL), provided that such activities comply with established amateurism and eligibility rules. These guidelines permit students to engage in NIL opportunities while prohibiting pay-for-play arrangements, recruiting inducements, the use of school branding, or school involvement in compensation.

As KIPP Tulsa expands athletic programming and student opportunities, the administration has developed a local NIL policy designed to:

• Ensure compliance with OSSAA regulations and maintain student athletic eligibility;
• Establish clear guardrails separating school-sponsored activities from private NIL agreements;
• Protect students and families from potential financial and contractual risks; and
• Promote responsible decision-making through required financial literacy education.

The next regular scheduled meeting of the KIPP Tulsa Board of Directors will be held on Tuesday, March 31, 2026, at 12:00 p.m. in the TNT Room at KIPP Tulsa University Prep High School, 541 S. 43rd W. Ave., Tulsa, Oklahoma, 74127.