A.C.E. Academy
Minutes
A.C.E. Academy December 19, 2024 Board Meeting
Date and Time
Thursday December 19, 2024 at 7:00 PM
Location
Join Zoom Meeting https://aceacademycharter-org.zoom.us/j/84445533716?pwd=8fTF0HDnG5DVQQfe3NkMHhWCcyaJKC.1
Meeting ID: 844 4553 3716 Passcode: 246230
Mission: A.C.E Academy will equip students from all backgrounds to succeed in the college and career of their choice by driving academic excellence, developing strong character, and instilling an entrepreneurial mindset.
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Directors Present
D. Graham (remote), J. Figueroa (remote), K. Best (remote), T. Cline (remote)
Directors Absent
C. Rodgers
Guests Present
D. Hammond (remote), L. Minott (remote), Shannon Martin (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
School Mission
D.
Approve Agenda
II. Approve Minutes
A.
Approve Minutes
The board is scheduled to vote in a formal and professional manner to approve the minutes recorded during the previous board meeting.
B.
Public Comment
*A.C.E. Academy Public Comment Policy is two per meeting for reaction to what has been discussed during the meeting.
C.
Hear from Board Chair
Dr. Cline told the Board that our school's child nutrition audit was very well organized. Ms. Shannon Martin and the cafeteria staff did an amazing job. The DPI members praised the audit, saying it was one of the best they had ever done. They also praised our staff, students, and the positive culture in our school. Ms. Martin and her cafeteria staff worked hard to make this audit a success, which showed in the feedback from the DPI members.
III. Staff Updates (New Hires & Vacancies)
A.
New Staff Hires
Ms. Laila Minott shared with the Board about hiring Ms. Ellis for the EC department. They also offered another EC position through a contract agency, beginning in January. Dr. Cline suggested approving these new EC staff members. The Board discussed and seemed to be in favor of the decision, as it would help meet the growing needs of the department.
IV. Budget Approvals
A.
Increases in funding from state
Ms. Laila Minott informed the Board about additional state funds not included in our original budget. She requested Charter Success, our financial bookkeeping company, to raise our budget, but they need board approval first. Ms. Minott outlined where the increases were and explained the revisions by line item. She asked the board to approve the budget increase.
V. Board Terms
A.
Vote on Board Terms
Dawn Hammond and Laila Minott discussed the board member terms, which are set at 3 years according to our bylaws. Laila stated that she would send a document for each member to sign using DocuSign, ensuring everyone knows the commitment period and has officially agreed to the terms.
VI. Financial Review
A.
Board Financial Report
Laila Minott reviewed our budget analysis and gave an update on our finances, expenses, and fund balance, even though December isn't over yet. She shared the same document she presents every 2-3 months. Laila went through our expenses with the board to show where our funding stands. She made sure everyone understands our financial position and how we are spending our funds.
VII. Child Nutrition Audit Review
A.
Review Audit For Child Nutrition
Shannon Martin presented a detailed account of our Child Nutrition audit to the board. Dr. Reese, Dr. Cline, Ms. Wood, and Ms. Martin participated. DPI praised our school and student culture, noting that all food service staff are up-to-date with food safety certifications. Being a 100% CEP school, we provide free breakfast and meals to 200% of our students for this year and the next three years, regardless of income. Ms. Martin also shared DPI's recommendations.
VIII. Closing Items
A.
Adjourn Meeting
B.
Closed Session
Closed Session (If Necessary) Must be voted on prior to going into session.
To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes.
A.C.E. Academy will equip students from all backgrounds to succeed in the college and career of their
choice by driving academic excellence, developing strong character, and instilling an entrepreneurial mindset.