MY Academy
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday February 9, 2023 at 8:30 AM
Location
The meeting will be held virtually.
Join by telephone or via Zoom conferencing link below:
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+1 213 338 8477 US (Los Angeles)
+1 669 900 6833 US (San Jose)
Meeting ID: 927 7729 9537
MISSION STATEMENT
MY Academy believes in diversity, inclusivity, academic excellence, hope, service, feedback, and gratitude. Our mission is to create a diverse and individualized learning environment that supports every student and strengthens relationships between families, programs, authorizers, and the community.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Motivated Youth Academy.
Directors Present
L. Alvarado (remote), M. Humphrey (remote), P. Matz (remote), S. Fraire (remote), W. Hall (remote)
Directors Absent
None
Guests Present
B. Dobson (remote), D. Georgeson (remote), G. Lenz (remote), K. Madden (remote), Kevin Davis (remote), L. Hath (remote), Melissa Blitzstein (remote), Roger Castillo (remote), Stacie Sevcik (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee.
William Hall, President led the Pledge of Allegiance.
III. Approve/Adopt Agenda
A.
Approve Agenda
Kurt Madden, CEO requested to amend the agenda:
1. Add section, Business Financial/Services: Approval of Paycom Payroll, LLC Service Agreement (WALK-IN).
2. Change the start time for the next meeting on March 9th, from 10:00 a.m. to 9:00 a.m.
IV. Approve Minutes
A.
Minutes of the Regular Board Meeting that was held on January 12, 2023
V. Board Governance
A.
Approval of Resolution No. 2023-2-9 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361
Board Members selected Option 2.
B.
Plan for In-Person Meetings of the Board of Directors, Presented by Kevin Davis, Procopio Law Firm
Kurt Madden, CEO introduced Kevin Davis and he presented the Brown Act Updates for Board Meetings.
VI. Public Comments
A.
Recognition and Reports
There were no public comments regarding recognition and reports.
VII. Correspondence/Proposals/Reports
A.
School Highlights, Presented by Bill Dobson, Interim Director
Bill Dobson presented the School Highlights and discussed the WASC visit and recommendations. He commended Moana Miller and Melissa Blitzstein for their work on the preparation of WASC. He noted that May 31st is the graduation date for the end of the year graduates.
Bill Dobson then introduced Teacher, June Brock who presented her student who plans to go into the health field.
B.
State Budget Overview and Financial Update, Presented by Roger Castillo, Director of Client Finance, Charter Impact
MYA Financial update and State Budget overview was presented by Roger Castillo.
C.
Upcoming Board of Directors Study Session, Presented by Kurt Madden, CEO
Kurt Madden presented to the Board with the plan to move the Board of Directors Study Session to April 6, 2023, and cancel the Regular Board Meeting scheduled for April. Board Members were all in favor of this change.
D.
2023-24 Board Meeting Calendar - First Reading, Presented by Bill Dobson, Interim Director
Bill Dobson presented the 2023-24 Board Meeting Calendar to the Board and asked them to consider having 9 regular Board meetings, and 3 study sessions separately throughout the year. President William Hall said he was concerned with not going dark in July. Saying staff needs to take time off. Board Members were in agreement, but want to discuss the calendar offline further.
VIII. Consent
A.
Consent - Business/Financial Services
- Check Register - January 2023
- Approval of Legal Fee Structure with Young, Minney & Corr LLP
- Approval of Document Tracking Services (DTS) Licensing Agreement (Renewal)
- Approval of EdJoin Service Agreement (Renewal)
B.
Consent - Education Student/Services
- Approval of Comprehensive School Safety Plan (CSSP), February 2023
- Approval of 2023-2024 Track E and F Instructional Calendars
Consent items listed under A and B are considered routine and will be approved/adopted by a single motion.
IX. Business/Financial Services
A.
Approval of Paycom Payroll, LLC Service Agreement (WALK-IN)
WALK-IN. Kurt Madden, CEO amended the Agenda to add this item. The numbering sequence changed for all other items following this addition.
X. Education/Student Services
A.
Approval of 2021-22 School Accountability Report Card (SARC)
XI. Personnel Services
A.
Approval of Provisional Internship Permit - Certificated Staff
Kurt Madden, CEO presented this item to the Board and discussed the need of a Provisional Internship Permit for MYA.
XII. Policy Development
A.
Approval of Amended Conflict of Interest Code (COI)
Kurt Madden presented the COI changes to the Board.
XIII. Calendar
A.
The next scheduled meeting will be held on March 9, 2023, at 9:00 a.m.
In-Person Meeting - Location
Regus Gateway Chula Vista
333 H St Suite 5000
Chula Vista, CA 91910
XIV. Comments
A.
Board Comments
The Board congratulated staff on the positive WASC review and their recommendations. They said MYA has always struggled with the attendance rates based on the population of students they serve. They also understand this is an uphill battle, but said MYA is on track and providing good team work, and will get there. Staff has been through some major changes this school year with the closing of The CSO, but haven't lost sight of focusing on helping young students or the vision of MYA. Very well done. Thank you!
B.
CEO Comments
Bill Dobson, Interim Director thanked the Board for their continued support and said he looks forward to seeing them in-person next month in Chula Vista.
Kurt Madden, CEO echoed everything the Board shared, and said Bill Dobson did a great job today. This all came together very well. Thank you.
XV. Closing Items
A.
Adjourn Meeting
- AMENDED-MYA Resolution-re-authorizing-AB-361_2.9.23.docx.pdf
- MYAcademy Presentation re Brown Act Updates and Board Meetings (1).pdf
- MYA Second Amended Bylaws-Jan 2023_SIGNED.pdf
- Board_Highlights_2023.2.9.pdf
- 22.12-MYA - Board Packet - 2023-02-09.pdf
- MYA - Current Outlook on State Budget.pdf
- MYA Operations and Accountability 2023-24 Board Meeting Calendar and Schedule_DRAFT.pdf
- MYA - Preliminary January 2023 Check Register.pdf
- 2023.01.06 - Rate Increase Letter 2023 - Motivated Youth Academy.pdf
- 221214_DTS_Renewal_License and Invoice_Custom_Split Invoices (1).pdf
- 2022.1.20 EdJoin ServiceAgreement.pdf
- EDJOIN.org _ 2023 Services Invoice.pdf
- 2023_2024 Track E_F Instructional Calendar - Track E.pdf
- 2023_2024 Track E_F Instructional Calendar-Track F.pdf
- MYA Operations and Accountability 2022_School_Accountability_Report_Card_(SARC)_2023.01.20.pdf
- MYA SARC - Board Meeting - Feb 2023.pdf
- MOTIVATED YOUTH ACADEMY COI Code_1.23.23_Final.pdf
- MOTIVATED YOUTH ACADEMY COI Code_1.23.23_Red Line.pdf
Board Members were all present.