MY Academy
Regular Meeting of the Board of Directors
Date and Time
Location
Regus - Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
Join by telephone or via the Zoom conferencing link below:
Dial by your location
+16694449171,,6224484724# US
+12532158782,,6224484724# US (Tacoma)
Meeting ID: 622 448 4724
https://us06web.zoom.us/j/6224484724
MISSION STATEMENT
MY Academy believes in diversity, inclusivity, academic excellence, hope, service, feedback, and gratitude. Our mission is to create a diverse and individualized learning environment that supports every student and strengthens relationships between families, programs, authorizers, and the community.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Motivated Youth Academy.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 10:41 AM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
|
Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Peter Matz, Member Larry Alvarado, Member |
|||||
| II. | Pledge of Allegiance | 10:43 AM | |||
| A. | Led by Board President or designee | Board President | 1 m | ||
| III. | Land Acknowledgment | 10:44 AM | |||
| A. | Land Acknowledgment | Sarina Laff | 2 m | ||
|
Sarina Laff will introduce an MYA student who will read the Land Acknowledgment. |
|||||
| IV. | Approve/Adopt Agenda | 10:46 AM | |||
| A. | Approve Agenda | Vote | Board President | 1 m | |
|
It is recommended the Board of Directors adopt as presented, the agenda for the Regular Board meeting of March 13, 2025.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| V. | Approve Minutes | 10:47 AM | |||
| A. | Approve Minutes | Approve Minutes | Board President | 1 m | |
|
It is recommended that the Board approve the Minutes of the Regular Meeting of the Board of Directors that was held on February 13, 2025.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
|
|||||
| Approve minutes for Regular Meeting of the Board of Directors on February 13, 2025 | |||||
| VI. | Public Comments/Recognition/Reports | ||||
|
Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
|||||
| VII. | Correspondence/Proposals/Reports | 10:48 AM | |||
| A. | 2024-2025 School Goals Update for Motivated Youth Academy, Presented by Bill Dobson, Interim Director | FYI | Bill Dobson | 2 m | |
| B. | School Highlights from February 2025, Presented by Jennifer Fredericks, Teacher of Record | FYI | Jennifer Fredericks | 4 m | |
| VIII. | Board Governance | 10:54 AM | |||
| A. | Reappointment of Member to Board of Directors: Michael Humphrey | 5 m | |||
|
It is recommended the Board approve the reappointment of Michael Humphrey for a three-year term. The Fourth Amended Bylaws of Motivated Youth Academy state in Article VI Board of Directors:
Section 6.05 Terms of Office. With the exception of the initial Board that served five-year terms, each Director shall hold office for a three-year term, but the Board may designate a particular Director to serve a one-, two- or three-year term in order to maintain staggered terms on the Board. Each incumbent Director shall serve until a successor has been elected and seated by the Board. There shall be no limitation on the number of consecutive terms to which a Director may be re-elected. |
|||||
| IX. | Consent | 10:59 AM | |||
|
Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
|||||
| A. | Consent - Business/Financial Services | Vote | Board President | 1 m | |
|
1. Approval of Check Register - February 2025 |
|||||
| B. | Consent - Education/Student Services | Vote | Board President | 1 m | |
|
1. Approval of the Master Agreement for 2025-2026 |
|||||
| C. | Consent - Policy Development | Vote | Board President | 1 m | |
|
1. Approval of existing board policies revised, reviewed, and eliminated by staff for the 2024-2025 school year
Board Policies Revised: The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.
3000 Series - Business/Non-Instructional 3011 MYA - Fiscal Policy 2021 Accounts Payable and Record Keeping 3015 MYA - Fiscal Policy Accounts Receivable 3020 MYA - Fiscal Policy Expenses 3025 MYA - Fiscal Policy Finance and Assets 3100 MYA - Vendor Code of Conduct 3115 MYA - General Terms and Conditions of the Purchase Order 3120 MYA - Name and Logo use Policy 3130 MYA - Record Retention and Disposal Policy
4000 Series - Personnel Services 4000 MYA - Personnel Concepts and Roles Policies 4045 MYA - Professional Boundaries Policy 4075 MYA - Drug, Alcohol and Tobacco Free Workplace Policy 4080 MYA - Acceptable Use of Technology Policy 4160 MYA - Children of Teachers Policy 4170_4170E MYA - Injury and Illness Prevention Policy and Plan
Board Policies Reviewed: The following are current policies that have been reviewed to provide clarity or alignment with changes in law or procedures.
3000 Series - Business/Non-Instructional 3000 MYA - Fiscal Policy - Overview 3005 MYA - Fiscal Control Policy - Purchasing 3105 MYA - Vendor Risk Management Policy
4000 Series - Personnel Services 4010 MYA - At-Will Employment Policy 4015 MYA - Equal Employment Opportunity Policy 4020 MYA - Background Check Policy 4025 MYA - Tuberculosis Risk Assessment and Examination Policy 4030 MYA - Immigration Compliance Policy 4035 MYA - Mandated Reporter Child Abuse Policy 4040 MYA - Corporal Punishment Policy 4050 MYA - Whistleblower Policy 4055 MYA - Internal Complaint Policy 4060 MYA - Unlawful Harassment Discrimination Retaliation Policy and Complaint Form 4065 MYA - Meal Period and Rest Break Policy 4070 MYA - Lactation Accommodation Policy 4090 MYA - COBRA Benefits Policy 4105 MYA - Paid Sick Leave Policy 4110 MYA - Pregnancy Disability Leave Policy 4115 MYA - Family Care and Medical Leave Policy 4120 MYA - Families First Coronavirus Response Act Policy 4125 MYA - Victims of Crime Policy 4130 MYA - Remote Work Policy 4145 MYA - Professional Development Reimbursement Policy 4150 MYA - Mileage Reimbursement Policy 4165 MYA - Employee Driving Policy
Consent items listed under A through C are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| X. | Business/Financial Services | 11:02 AM | |||
| A. | Approval of Second Interim Financial Report | Vote | Roger Castillo | 5 m | |
|
It is recommended the Board approve the Second Interim Financial Report for the 2024-2025 school year for Motivated Youth Academy (#1628).
Fiscal Impact: None.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| B. | Approval of CliftonLarsonAllen LLP (CLA) Annual Audit Engagement Services (Renewal) | Vote | Bill Dobson | 2 m | |
|
It is recommended the Board approve the annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Motivated Youth Academy (#1628) for the year ended June 30, 2025.
Fiscal Impact: $20,751
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| XI. | Education/Student Services | 11:09 AM | |||
| A. | Approval of Keyn Solutions Information Technology Management Service Provider Agreement (Renewal) | Vote | Bill Dobson | 2 m | |
|
It is recommended the Board approve the Keyn Solutions Information Technology Management Service Provider Agreement for Motivated Youth Academy (#1628).
Fiscal Impact: $45,000
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| B. | Approval of Renaissance Subscription for 2025-2026 (Renewal) | Vote | Bill Dobson | 2 m | |
|
It is recommended the Board approve the Renaissance contract for Motivated Youth Academy (#1628).
Fiscal Impact: $5,824.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
|
|||||
| C. | Approval of Board On Track Membership for 2025-2026 (Renewal) | ||||
|
It is recommended the Board approve the one year contract with BoardOnTrack Membership as presented for Motivated Youth Academy (#1628)
Fiscal Impact: $5,495.00
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| D. | Approval of APLUS+ Membership for 2025-2026 (Renewal) | 5 m | |||
|
It is recommended the Board approve the one year contract with APLUS+ Membership as presented for Motivated Youth Academy (#1628)
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
Fiscal Impact: $7,750.00 |
|||||
| XII. | Personnel Services | 11:18 AM | |||
| A. | Approval of Declaration of Need (DON) for Fully Qualified Educators | Vote | Gigi Lenz | 2 m | |
|
It is recommended the Board approve the Declarations of Need for the 2025-2026 school year, as presented for Motivated Youth Academy (#1628).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| B. | Approval of Strategic Staffing Plan for 2025-2026 | Vote | Gigi Lenz | 5 m | |
|
Fiscal Impact: $4,546,487.63
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||
| XIII. | Calendar | ||||
|
The next schedule study session for the Board of Directors will be held on April 10, 2025. The next scheduled regular meeting of the Board of Directors will be held on May 8, 2025. |
|||||
| XIV. | Comments | 11:25 AM | |||
| A. | Board Comments | Discuss | Board President | 5 m | |
| B. | Interim Director and CEO Comments | Discuss | Bill Dobson | 2 m | |
| XV. | Closing Items | 11:32 AM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
|
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Peter Matz Larry Alvarado Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
|||||