El Camino Real Charter High School
Minutes
Travel Committee Special Meeting
Date and Time
Friday March 29, 2019 at 4:00 PM
Location
El Camino Real Charter High School, Conference Room, 5440 Valley Circle Boulevard, Woodland Hills, CA 91367
Committee Members Present
Beatriz Chen, Darin Ryburn
Committee Members Absent
Brian Archibald
Guests Present
Daniel Chang
I. Opening Items
A.
Call the Meeting to Order
Beatriz Chen called a meeting of the Travel Committee Committee of El Camino Real Charter High School to order on Friday Mar 29, 2019 at 4:03 PM.
B.
Record Attendance and Guests
II. Consent
A.
Approve Minutes of February 7, 2019 Travel Committee Special Meeting
Darin Ryburn made a motion to approve minutes from the Travel Committee Special Meeting on 02-07-19 Travel Committee Special Meeting on 02-07-19.
Beatriz Chen seconded the motion.
The committee VOTED unanimously to approve the motion.
B.
Approve Minutes of February 20, 2019 Travel Committee Meeting
Darin Ryburn made a motion to approve minutes from the Travel Committee Meeting on 02-20-19 Travel Committee Meeting on 02-20-19.
Beatriz Chen seconded the motion.
The committee VOTED unanimously to approve the motion.
III. Travel Committee
A.
Discuss and Possible Vote on Robotics Club Trip to Louisville, Kentucky
Beatriz Chen made a motion to approve the Robotics Team trip to Louisville, Kentucky, up to a total of $2,500, which will include additional costs for transportation.
Darin Ryburn seconded the motion.
The committee VOTED unanimously to approve the motion.
B.
Discuss and Possible Vote on Step Team Trip to Las Vegas, Nevada
This is the first year the Step Team has been in existence. If the Step Team does well, they may be invited to a national event in Florida.
Darin Ryburn made a motion to approve the Step Team trip to Las Vegas, Nevada, up to $6,000, with the additional cost for possible additional hotel fees.
Beatriz Chen seconded the motion.
The committee VOTED unanimously to approve the motion.
C.
Discuss and Possible Approval of Speech and Debate Team Trip to Lexington, Kentucky
This is an invitational Tournament of Champions to take place in Lexington, Kentucky. There may be additional hotel and transportation costs, as the estimate does not account for additional costs that may arise, such as parking, Uber/Lyft, etc.
Beatriz Chen made a motion to approve the Speech and Debate Team trip to Lexington, Kentucky, up to a total of $1,600.00, which will include possible additional hotel and transportation costs.
Darin Ryburn seconded the motion.
The committee VOTED unanimously to approve the motion.
IV. Closing Items
A.
Adjourn Meeting
Beatriz Chen made a motion to adjourn the meeting.
Darin Ryburn seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:20 PM.
Respectfully Submitted,
Daniel Chang
Ms. Chen noted that they did not include either airport parking or Uber/taxi costs. So the Board will approve a budget of $2,500, which will include additional transportation costs.