El Camino Real Charter High School
Minutes
Board Meeting
Date and Time
Wednesday October 26, 2016 at 5:00 PM
Location
El Camino Real Charter High School, Anderson Hall, 5440 Valley Circle Blvd, Woodland Hills, CA 91367
REGULAR MEETING
For board meeting materials, please see Donna Bennett in the school's main office, or contact her at (818) 595-7500 or do.bennett@ecrchs.net. Some board meeting materials are also posted in the school's website (www.ecrchs.net).
INSTRUCTIONS FOR PRESENTATIONS
TO THE BOARD BY PARENTS AND CITIZENS
El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public. Your participation assures us of continuing community interest in our charter school. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Requests for disability related modifications or accommodations shall be made 24 hours prior to the meeting to Donna Bennett, office assistant, in person or by calling (818) 595-7500.
For board meeting materials, please see Donna Bennett in the school's main office, or contact her at (818) 595-7500 or do.bennett@ecrchs.net. Some board meeting materials are also posted in the school's website (www.ecrchs.net).
INSTRUCTIONS FOR PRESENTATIONS
TO THE BOARD BY PARENTS AND CITIZENS
El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public. Your participation assures us of continuing community interest in our charter school. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Oral Communications.” “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed twenty-five (25) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
- You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to three (3) minutes before the item, and total time allocated to agenda items will not exceed six (6) minutes for a discussion item and nine (9) minutes per vote item.
- When addressing the Board, speakers are requested to state their name and adhere to the time limits set forth.
- Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 5440 Valley Circle Blvd., Woodland Hills, California, 91367
In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Requests for disability related modifications or accommodations shall be made 24 hours prior to the meeting to Donna Bennett, office assistant, in person or by calling (818) 595-7500.
Directors Present
Dennis Thompson, Jonathan Wasser, Larry Rubin, Odus Caldwell, Scott Silverstein
Directors Absent
Alex Placencio, Jackie Keene
Guests Present
Amy Carter, Beth Corbett, David Hussey, Janelle Ruley, Kerry Hirsch, Lisa DeRubertis, Lisa Ring, Lori Chandler, Marshall Mayotte, Melanie Horton, Melissa Charters, Raul Ayala, Shelly Marshall, Sue Freitag, Susan Niven
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Jonathan Wasser called a meeting of the board of directors of El Camino Real Charter High School to order on Wednesday Oct 26, 2016 at 5:04 PM.
C.
Pledge of Allegiance
D.
UTLA Update
E.
Public Comment on Non-Agenda Items
There were 11 speakers on non-agenda items.
II. Ratifying the Memorandum of Understanding with LAUSD
A.
Ratification of the MOU
The Board's legal counsel, Janelle Ruley, explained the details of the MOU.
B.
Discuss Executive Director Transition
III. Consent
A.
Review and Vote for the September 16th Special Board Meeting
Scott Silverstein made a motion to approve minutes from the Board Meeting on 09-16-16 Board Meeting on 09-16-16.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Odus Caldwell |
Aye
|
| Scott Silverstein |
Aye
|
| Alex Placencio |
Absent
|
B.
Review and Vote September 21st Regular Board Minutes
Larry Rubin made a motion to approve minutes from the Board Meeting on 09-21-16 Board Meeting on 09-21-16.
Scott Silverstein seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dennis Thompson |
Aye
|
| Scott Silverstein |
Aye
|
| Odus Caldwell |
Aye
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Absent
|
| Jonathan Wasser |
Aye
|
C.
Review and Vote October 5th Special Board Minutes
Scott Silverstein made a motion to approve minutes from the Board Meeting on 10-05-16 Board Meeting on 10-05-16.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Dennis Thompson |
Aye
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Odus Caldwell |
Aye
|
| Jonathan Wasser |
Aye
|
D.
Review and Vote October 17th Special Board Meeting
Scott Silverstein made a motion to approve minutes from the Board Meeting on 10-17-16 Board Meeting on 10-17-16.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Aye
|
| Jonathan Wasser |
Aye
|
| Alex Placencio |
Absent
|
| Larry Rubin |
Aye
|
| Dennis Thompson |
Aye
|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
IV. Governance
A.
Committee Updates
There were no committee updates.
B.
Discuss Upcoming Board Vacancies
Janelle Ruley explained that, in accordance with the terms of the MOU, a new community representative will be appointed in November 2016, and elections will be held in November 2016 for the positions of teacher representative and parent representative. A second community representative will be appointed in December 2016. An election for a new classified representative will be held in January 2017.
C.
Discuss Process for Board Member Elections
Fernando Delgado discussed options for electronic voting.
Jon Wasser requested an update on the status of the electronic voting system by next Wednesday, November 2.
Jon Wasser requested an update on the status of the electronic voting system by next Wednesday, November 2.
D.
Discuss Community Member Nomination Guidelines and Establish Community Member Nomination Committee
Jon Wasser asked Fernando Delgado to start working on uploading the online application for new board members, using last year's application as a guide.
Dennis Thompson made a motion to nominate Jon Wasser and Scott Silverstein to the community member nomination committee.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jackie Keene |
Absent
|
| Alex Placencio |
Absent
|
| Dennis Thompson |
Aye
|
| Odus Caldwell |
Aye
|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Larry Rubin |
Aye
|
E.
Discuss and Establish Guidelines for Community Member Vetting
Larry Rubin made a motion to establish guidelines for community member vetting as per the ECRA Bylaws.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jonathan Wasser |
Aye
|
| Jackie Keene |
Absent
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Aye
|
F.
Discuss and Establish an Ad Hoc Board Committee for CBO Replacement
Scott Silverstein made a motion to appoint Jon Wasser and Scott Silverstein to an ad-hoc Board committee for CBO replacement.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Aye
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Jackie Keene |
Absent
|
| Alex Placencio |
Absent
|
The ad hoc Board committee will research headhunter firms and bring suggestions to the next ECRA Board meeting on November 16.
G.
Discuss and Establish a Board Travel Committee
Scott Silverstein made a motion to approve a substitute motion to give Jon Wasser the authority to rule on all out-of-state travel through January 31, 2017.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dennis Thompson |
Aye
|
| Jonathan Wasser |
Aye
|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Aye
|
V. Financials
A.
EdTec's July and August Financial Presentation
B.
Review and Vote 2015-16 Unaudited Actual Financials
Scott Silverstein made a motion to approve the 2015-16 unaudited actual financials.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Aye
|
| Scott Silverstein |
Aye
|
C.
Review and Vote July Check Register
Scott Silverstein made a motion to approve the July check register.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Aye
|
| Scott Silverstein |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
D.
Review and Vote August Check Register
Larry Rubin made a motion to approve the August check register.
Odus Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Aye
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Absent
|
| Dennis Thompson |
Aye
|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
E.
Discuss and Vote on the Transfer of Bank Account Contacts
Larry Rubin made a motion to remove Dave Fehte as check signer; remove Marshall Mayotte as online bank account administrator; and add Melanie Horton as online bank account administrator.
Scott Silverstein seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Aye
|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
VI. School and Policies
A.
Update: Executive Director's Report
B.
Review and Vote Mathematics Placement Act 2015
Larry Rubin made a motion to approve the ECRCHS Mathematics Placement Policy in order to ensure the success of every student and to meet the Legislative intent of the California Mathematics Placement Act of 2015.
Odus Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
| Jonathan Wasser |
Aye
|
| Alex Placencio |
Absent
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Aye
|
| Dennis Thompson |
Aye
|
C.
Discuss FCMAT Postponement Until After New Fiscal Policies and Staff
Larry Rubin made a motion to postpone further work with FCMAT until after new fiscal policies have been adopted and new staff members have been hired.
Odus Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
| Odus Caldwell |
Aye
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
D.
Discuss Parking Lot Improvements
Scott Silverstein asked to discuss a traffic plan at the next Board meeting.
E.
Discuss Schoolwide Email Policy
Scott Silverstein asked if the school has a social media policy for its social media accounts. Melanie Horton will start drafting a social media policy.
VII. Personnel Matters
A.
Board Review of Comparable Compensation Data for Charter School Directors / CEOs / Superintendents
B.
Closed Session
Larry Rubin made a motion to enter into closed session at 8:46pm.
Odus Caldwell seconded the motion.
The Board VOTED unanimously to approve the motion.
Odus Caldwell seconded the motion.
The Board VOTED unanimously to approve the motion.
C.
Reconvene to Open Session
Larry Rubin made a motion to reconvene into open session at 9:52pm.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jonathan Wasser |
Aye
|
| Larry Rubin |
Aye
|
| Jackie Keene |
Absent
|
| Odus Caldwell |
Aye
|
| Scott Silverstein |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
D.
Possible Board Approval of Resolution Regarding Executive Compensation
Larry Rubin made a motion to approve resolution regarding executive compensation.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
| Odus Caldwell |
Aye
|
| Alex Placencio |
Absent
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
| Jackie Keene |
Absent
|
E.
Possible Board Approval of Employment Agreement for the Executive Director
Larry Rubin made a motion to approve an employment agreement for the Executive Director through June 30, 2017 with a salary of $186,000.
Odus Caldwell seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dennis Thompson |
Aye
|
| Odus Caldwell |
Aye
|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
F.
Approval of Employment of Executive Director
This motion was withdrawn.
VIII. Other Business
A.
Future Agenda Items
There were no future agenda items.
IX. Closing Items
A.
Adjourn Meeting
Odus Caldwell made a motion to adjourn the meeting.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Odus Caldwell |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Absent
|
| Larry Rubin |
Aye
|
| Dennis Thompson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:56 PM.
Respectfully Submitted,
Melanie Horton