El Camino Real Charter High School
Minutes
Board Meeting
Date and Time
Wednesday August 10, 2016 at 5:00 PM
Location
El Camino Real Charter High School's Anderson Hall, 5440 Valley Circle Blvd, Woodland Hills, CA 91367
REGULAR AND ANNUAL BOARD MEETING
INSTRUCTIONS FOR PRESENTATIONS
TO THE BOARD BY PARENTS AND CITIZENS
El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public. Your participation assures us of continuing community interest in our charter school. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order participate in Board meetings are invited to contact the Executive Director’s office.
INSTRUCTIONS FOR PRESENTATIONS
TO THE BOARD BY PARENTS AND CITIZENS
El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public. Your participation assures us of continuing community interest in our charter school. To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Oral Communications.” “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
- You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to three (3) minutes.
- When addressing the Board, speakers are requested to state their name and adhere to the time limits set forth.
- Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 5440 Valley Circle Blvd., Woodland Hills, California, 91367
In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order participate in Board meetings are invited to contact the Executive Director’s office.
Directors Present
Dennis Thompson, Jackie Keene, Jonathan Wasser, Larry Rubin, Scott Silverstein
Directors Absent
Alex Placencio, Odus Caldwell
Guests Present
Barbara Stanoff, Brad Golstein, Chang Patel, EdTec, David Fehte, David Hussey, Dayna Leo, Dean Sodek, Diana Raheb, Fernando Delgado, Karina Park, Lisa DeRubertis, Lisa Ring, Marlene Widawer, Marshall Mayotte, Melanie Horton, Richard Sheinberg, Shelley Mark, Sue Freitag, Veronica Zelitchenno, Zachary Leo
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Jonathan Wasser called a meeting of the board of directors of El Camino Real Charter High School to order on Wednesday Aug 10, 2016 at 5:09 PM.
C.
Pledge of Allegiance
D.
Public Comment on Non-Agenda Items and Agenda Items
There was one speaker, Marlene Widawer.
E.
Board Member Introduction - Scott Silverstein
II. Consent
A.
Review and Vote April 29th Special Board Meeting
Larry Rubin made a motion to approve the minutes from the Special Board Meeting on 04-29-16 Board Meeting on 04-29-16.
Dennis Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Jonathan Wasser |
Aye
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Odus Caldwell |
Absent
|
| Dennis Thompson |
Aye
|
| Jackie Keene |
Aye
|
| Scott Silverstein |
Abstain
|
B.
Review and Vote June 22nd Regular Board Minutes
Dennis Thompson made a motion to approve the minutes from the Board Meeting on 06-22-16 Board Meeting on 06-22-16.
Jackie Keene seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Alex Placencio |
Absent
|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Jackie Keene |
Aye
|
| Scott Silverstein |
Abstain
|
| Odus Caldwell |
Absent
|
C.
Review and Vote July 19th Special Board Meeting
Larry Rubin made a motion to approve the minutes from the Special Board Meeting on 07-19-16 Board Meeting on 07-19-16.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Odus Caldwell |
Absent
|
| Jackie Keene |
Aye
|
| Alex Placencio |
Absent
|
| Larry Rubin |
Aye
|
D.
Review and Vote May Check Register
Scott Silverstein requested that going forward, we move the check register items to the "financial update" section of the agenda.
Jackie Keene made a motion to approve the May and June check registers.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Absent
|
| Dennis Thompson |
Aye
|
| Jackie Keene |
Aye
|
| Alex Placencio |
Absent
|
E.
Review and Vote June Check Register
This item was combined with Item D above.
III. Governance
A.
Discuss and Vote Amendment to Previously Filed Minutes
Larry Rubin made a motion to approve amendment to previously filed minutes.
Dennis Thompson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Abstain
|
| Jonathan Wasser |
Aye
|
| Larry Rubin |
Aye
|
| Jackie Keene |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Odus Caldwell |
Absent
|
B.
Committee Updates
There were no committee updates.
C.
Discuss and Elect 2016/17 Board Secretary
Larry Rubin made a motion to elect Scott Silverstein as Board Secretary for 2016-2017.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jackie Keene |
Aye
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Absent
|
| Dennis Thompson |
Aye
|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
| Alex Placencio |
Absent
|
IV. School and Policies
A.
Review and Vote 2016-17 Food Service Vendor Selection - Chartwells
Larry Rubin made a motion to approve Chartwells as the new food service management company.
Jackie Keene seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Dennis Thompson |
Aye
|
| Jackie Keene |
Aye
|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
| Odus Caldwell |
Absent
|
B.
Review and Vote Employee Handbook
Jackie Keene made a motion to approve the Employee Handbook for classified staff.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Larry Rubin |
Aye
|
| Odus Caldwell |
Absent
|
| Jackie Keene |
Aye
|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
C.
Discuss and Vote Other Vendor Sales
Larry Rubin made a motion to approve other vendor sales in the student store.
Jackie Keene seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Absent
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
| Jackie Keene |
Aye
|
| Jonathan Wasser |
Aye
|
| Scott Silverstein |
Aye
|
| Alex Placencio |
Absent
|
The staff will create a form for outside vendor sales and present it at the next Board meeting.
D.
Discuss and Approve Walsworth as the New Yearbook Vendor
Jackie Keene made a motion to approve Walsworth as the new yearbook vendor.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Odus Caldwell |
Absent
|
| Dennis Thompson |
Aye
|
| Scott Silverstein |
Aye
|
| Larry Rubin |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Aye
|
| Jonathan Wasser |
Aye
|
E.
Review and Vote Film Stipend
Jackie Keene made a motion to approve the film stipend for 2015-16 and all future years.
Larry Rubin seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Jackie Keene |
Aye
|
| Dennis Thompson |
Aye
|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Odus Caldwell |
Absent
|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
F.
Review and Vote Parent-Student Handbook
Larry Rubin made a motion to approve the Parent-Student handbook.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Odus Caldwell |
Absent
|
| Scott Silverstein |
Aye
|
| Alex Placencio |
Absent
|
| Jackie Keene |
Aye
|
| Dennis Thompson |
Aye
|
G.
Review and Vote International Student Agreement and Forms
Larry Rubin made a motion to approve the agreement and forms for the international student program.
Jackie Keene seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Scott Silverstein |
Aye
|
| Odus Caldwell |
Absent
|
| Larry Rubin |
Aye
|
| Jackie Keene |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
H.
Discuss and Vote Keeping the Pacific Western Bank Account for ESCRIP transfers
Larry Rubin made a motion to approve keeping the Pacific Western Bank Account for ESCRIP transfers.
Jackie Keene seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Alex Placencio |
Absent
|
| Jackie Keene |
Aye
|
| Larry Rubin |
Aye
|
| Dennis Thompson |
Aye
|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Odus Caldwell |
Absent
|
I.
Discuss and Vote Purchase of Technology Upgrades by CTO
Jackie Keene made a motion to approve the purchase of technology upgrades.
Dennis Thompson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Larry Rubin |
Aye
|
| Jackie Keene |
Aye
|
| Scott Silverstein |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Odus Caldwell |
Absent
|
J.
Update: Technology
K.
Update: President's Report
V. Other Business
A.
Future Agenda Items
The Board requested that the following items be included in future meeting agendas:
- Review trust account policies and balances
- Discuss whether "everyday operations" items should require Board approval
- Discuss what information should be included in the check registers that are sent to the Board
- Discuss the current and potential revenue of the international student program
- Explore the possibility of sub-contracting facilities staff hired in the future
B.
Other Business
Jonathan Wasser requested that the staff coordinate sexual harassment training for all Board Members.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:15 PM.
Respectfully Submitted,
Melanie Horton
Dennis Thompson made a motion to adjourn the meeting.
Jackie Keene seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Larry Rubin |
Aye
|
| Jonathan Wasser |
Aye
|
| Dennis Thompson |
Aye
|
| Alex Placencio |
Absent
|
| Scott Silverstein |
Aye
|
| Odus Caldwell |
Absent
|
| Jackie Keene |
Aye
|