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El Camino Real Charter High School

Board Meeting

Date and Time

Wednesday June 22, 2016 at 5:00 PM PDT

Location

El Camino Real CHS, Library, 5440 Valley Circle Blvd, Woodland Hills, CA 91367
REGULAR AND ANNUAL BOARD MEETING





INSTRUCTIONS FOR PRESENTATIONS
TO THE BOARD BY PARENTS AND CITIZENS
 
El Camino Real Alliance (“ECRA”) welcomes your participation at ECRA’s Board meetings.  The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of ECRA in public.  Your participation assures us of continuing community interest in our charter school.  To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
  1.  Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda items or under the general category of “Oral Communications.”  “Oral Communications” is set aside for members of the audience to raise issues that are not specifically on the agenda.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
  3. You may also complete a “Request to Speak” form to address the Board on Agenda items. With regard to such agenda items, you may specify that agenda item on your “Request to Speak” form and you will be given an opportunity to speak for up to three (3) minutes.
  4. When addressing the Board, speakers are requested to state their name and adhere to the time limits set forth.
  5. Any public records relating to an agenda item for an open session of the Board which are distributed to all, or a majority of all, of the Board members shall be available for public inspection at 5440 Valley Circle Blvd., Woodland Hills, California, 91367

In compliance with the Americans with Disabilities Act (ADA) and upon request, El Camino Real Alliance may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order participate in Board meetings are invited to contact the Executive Director’s office.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Terri Keas 2 m
   

Melanie Horton will take over the minutes for 2016/17.

  
  B. Call the Meeting to Order   Odus Caldwell 2 m
  C. Pledge of Allegiance   Jonathan Wasser 2 m
  D. Public Comment on Non-Agenda Items and Agenda Items   Public 15 m
II. Consent 5:21 PM
 
Audit Committee
 
  A. Review and Vote April 26, 2016 Special Board Meeting Approve Minutes Jonathan Wasser 5 m
   

Staff recommends approval.

  
    Minutes for Board Meeting on April 26, 2016  
  B. Review and Vote April 29, 2016 Special Board Meeting Approve Minutes Jonathan Wasser 2 m
   

Staff recommends approval.

  
    Minutes for Board Meeting on April 29, 2016  
  C. Review and Vote May 18th Regular Board Minutes Approve Minutes Jonathan Wasser 2 m
   
Staff recommends approval.
 
    Minutes for Board Meeting on May 18, 2016  
  D. Review and Vote May 31, 2016 Special Board Meeting Approve Minutes Jonathan Wasser 2 m
   

Staff recommends approval.

  
    Minutes for Board Meeting on May 31, 2016  
  E. Review and Vote March Check Register Vote Marshall Mayotte 2 m
   
Staff recommends approval. 
 
     
  F. Review and Vote April Check Register Vote Marshall Mayotte 2 m
   
Staff recommends approval. 
 
     
  G. Review and Vote Consolidated Application Vote Marshall Mayotte 2 m
   

Staff recommends approval.

From the CDE website: 

"The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in May, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs."

  
     
  H. Review and Vote 2016-17 Certification of Assurances - Consolidated Application Vote Chang Patel 2 m
   
Staff recommends approval. This is done annually for Title funds. 

From the CDE website: 

"The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Annually, in May, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs."
 
     
     
     
     
  I. Review and Vote 2016-17 Application for Funding - Consolidated Application Vote Marshall Mayotte 2 m
   
Staff recommends approval. Provides a list a programs ECR is applying for next year.
 
     
  J. Review and Vote 2016-17 Protected Prayer Certification - Consolidated Application Vote Marshall Mayotte 2 m
   

Staff recommends approval. Addresses protected prayer.

  
     
  K. Break FYI Jonathan Wasser 5 m
III. Governance 5:49 PM
 
CEO Support And Eval
 
  A. Committee and Board Updates FYI Jackie Keene 5 m
   

Board election update.

  
  B. Update: Board Representative Update FYI Jackie Keene 5 m
  C. Discuss and Vote Community Member(s) Vote Jackie Keene 2 m
   

This is for the term beginning July 1, 2016.

  
  D. Discuss and Vote 2016/17 Regular Board Calendar Vote Jonathan Wasser 5 m
   
Staff recommends approval. Below is the proposed calendar:
  • August 10, September 21, October 19, November 16, December 14, January 18th, February 15th, March 15th, April 19th, May 17th, June 28th (Annual Meeting),
  
  E. Discuss and Elect 2016/17 Board Chair Vote Obie Slamon 5 m
  F. Discuss and Vote 2016/17 Vice Chair Vote Jonathan Wasser 5 m
  G. Discuss and Elect 2016/17 Board Secretary Vote Jonathan Wasser 5 m
  H. Discuss and Elect 2016/17 Chief Financial Officer for Board Vote Jonathan Wasser 5 m
  I. Discuss and Vote 2016/17 President for Board Vote Jonathan Wasser 5 m
IV. School and Policies 6:31 PM
 
Development
 
  A. Review and Vote Local Control Accountability Plan Vote Eric Wilson 5 m
   
Staff recommends approval. Presented at the last board meeting.
 
     
  B. Review and Vote Single Plan for School Achievement Vote Marshall Mayotte 5 m
   
Staff recommends approval. 
 
     
  C. Review and Vote Voluntary Retirement Modification Vote David Hussey 5 m
   
Staff recommends approval. This extended the window for voluntary retirement. 
 
     
  D. Review and Vote Tentative Agreement Regarding Retiree Benefits Vote David Hussey 5 m
   

Staff recommends approval. ECR will pay the COBRA for the 8 retirees that are currently unable to get their retiree benefits through LAUSD during their grievance period.

  
     
  E. Review and Vote Minimum On-Site Obligation for UTLA Members Vote David Hussey 5 m
   

Staff recommends approval. This addresses Article XIII, Section 13.3 of the UTLA / ECRA agreement.

  
     
  F. Review and Vote Public Records Act Policy Vote Marshall Mayotte 5 m
   

Staff recommends approval.

  
     
  G. Review and Vote Contract for an Outside Investigator Vote Jonathan Wasser 5 m
   
Staff recommends approval. The outside investigator will examine issues brought up in LAUSD's Notice to Cure from October, including credit card transactions.
 
     
     
     
     
     
  H. Discuss School Psycologist Findings Discuss Odus Caldwell 5 m
  I. Update: Administrator's Report FYI David Hussey 5 m
  J. Break FYI Jonathan Wasser 5 m
V. Financials 7:21 PM
 
Facility
 
  A. Classified Payroll Schedule for Hourly Employees Vote Marshall Mayotte 3 m
   

Staff recommends approval. This is the payroll schedule four hourly classfied employees.

  
     
  B. Review and Vote Cheer Fundraising Vote Marshall Mayotte 5 m
   

Staff recommends approval.

  
     
  C. Discuss and Vote Transfer an Additional $500K to the Retiree Benefit Trust Vote Marshall Mayotte 5 m
   
Staff recommends approval. By June 30, 2016, the school would have deposited $2.2MM. This addiitonal $500K will help us move towards paying down the ~$50MM actuairial liability.
 
  D. Discuss and Vote Leaving LAUSD's Option 3 SELPA Vote Marshall Mayotte 5 m
   

Staff recommends approval. Once approved, staff will prepare possible exit from LAUSD's Option 3 SELPA for the 2017/18 academic school year. This is only an option. Actual departure will be voted on in spring, 2017. The reason is that LAUSD is in discussion to make significant changes to the special education encroachment that could create a long-term financial hardship. Exiting LAUSD's SELPA will create a one-time financial impact, because special education federal funds would not be available until the second year.

  
  E. Review and Vote Fiscal Policies Vote Marshall Mayotte 5 m
   
Staff recommends approval.
 
     
  F. Review and Vote 2016/17 ECRA Budget Vote Marshall Mayotte 5 m
   
Staff recommends approval. 
 
     
     
  G. Update: April Financial Update by EdTec FYI Chang Patel 5 m
   
EdTec is ECR's back office provider. They perform some compliance functions and compile the school's financial reports.
 
  H. Update: Business, Technology, Development and Compliance Report FYI Marshall Mayotte 10 m
VI. Other Business 8:04 PM
  A. Future Agenda Items Discuss Jonathan Wasser 5 m
VII. Closing Items 8:09 PM
  A. Adjourn Meeting Vote Jonathan Wasser 1 m