Vacaville Christian Schools
Minutes
VCS Board of Director's Meeting
Date and Time
Tuesday October 15, 2019 at 6:00 PM
Location
821 Marshall Rd., Room 202, Vacaville, CA 95687
Directors Present
A. Grafals, B. Craig, D. Perkins, J. Biard, J. Smotherman, S. Jacobs, S. Jamel
Directors Absent
None
Directors who arrived after the meeting opened
J. Biard
Guests Present
B. Davis, Darylyn Pazdel, Daryn Reyes, David Kuch, Houston Radison, Student Counsel, Josh Holden, Student Counsel, Ralph Martin, Terra Golden
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
S. Jacobs called a meeting of the board of directors of Vacaville Christian Schools to order on Tuesday Oct 15, 2019 at 6:00 PM.
Director Jacobs opened the meeting with prayer.
C.
Open Session
Director Jacobs asked all guests to introduce themselves.
J. Biard arrived.
Darylyn Pazdel discussed the Partnership Committee, sustainability of football, and football field repair before departing.
David Kuch and Terra Golden, faculty advisors to student counsel, spoke about student counsel and introduced representatives of Student Counsel Houston Radison and Josh Holden, who discussed activities and plans for this academic year. At the conclusion of their presentation, Mr. Kuch, Ms. Golden and Mssrs. Radison and Holden departed.
Daryn Reyes, a VCS alumni and current owner of Dragon Roll Media, made a presentation regarding his company's capabilities and current activities in support of international student recruiting. Following his presentation, Mr. Reyes departed.
Ralph Martin discussed VCS Radio and VCS TV and the acquisition of new equipment and capabilities. Following his presentation and discussion, Mr. Martin departed.
David Kuch and Terra Golden, faculty advisors to student counsel, spoke about student counsel and introduced representatives of Student Counsel Houston Radison and Josh Holden, who discussed activities and plans for this academic year. At the conclusion of their presentation, Mr. Kuch, Ms. Golden and Mssrs. Radison and Holden departed.
Daryn Reyes, a VCS alumni and current owner of Dragon Roll Media, made a presentation regarding his company's capabilities and current activities in support of international student recruiting. Following his presentation, Mr. Reyes departed.
Ralph Martin discussed VCS Radio and VCS TV and the acquisition of new equipment and capabilities. Following his presentation and discussion, Mr. Martin departed.
II. Old Business
A.
Approve Minutes
J. Biard made a motion to approve minutes from the VCS Board of Director's Meeting on 09-09-19 VCS Board of Director's Meeting on 09-09-19.
B. Craig seconded the motion.
The board VOTED unanimously to approve the motion.
III. New Business
A.
Head of School Report
Head of School Ben Davis discussed student retention, student issues, employee issues, workers compensation insurance, volunteer day scheduled for November 2nd, software security issues, a possible e-vote regarding paving in the parking lot, the marketing plan, a possible grant from a local company, and campus improvements involving painting, paving, roofing, landscaping and supplies.
Following discussion and upon motion by Director Jamel, seconded by Director Smotherman, the Board voted unanimously to augment planned improvements with up to $15,000 from current reserves.
Following discussion and upon motion by Director Jamel, seconded by Director Smotherman, the Board voted unanimously to augment planned improvements with up to $15,000 from current reserves.
B.
Finance
See attached report.
C.
Advancement/Marketing
Head of School Ben Davis informed the Board that VCS would be moving away from Terra Nova Testing to ITBS (Iowa Testing Basic Skills).
All other information was previously discussed during the open session.
All other information was previously discussed during the open session.
D.
Athletics
Previously misplaced equipment and supplies was located.
Plans for homecoming were discussed.
A luncheon for boosters scheduled on the 28th was discussed.
Plans for homecoming were discussed.
A luncheon for boosters scheduled on the 28th was discussed.
E.
Board Development
No meeting was held.
F.
Executive Committee
The Head of School briefed the Board on software security issues and plans.
IV. Closing Items
A.
Adjourn Meeting
Board Chairman Jacobs announced that Director Perkins would provide the devotion at the November meeting.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:20 PM.
Respectfully Submitted,
S. Jacobs