Soleil Academy
Minutes
Soleil Academy Board Meeting
Date and Time
Wednesday December 6, 2023 at 5:00 PM
Location
12315 Thorson Ave Lynwood, CA. 90262 (Satellite Option: 3900 Agnes Ave. Lynwood, CA 90262)
OR
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NOTICE IS HEREBY GIVEN that a Board Meeting will be held at 12315 Thorson Ave Lynwood, CA. 90262 and on zoom on the above date and time. During the meeting, the Board will consider, discuss, and may take action upon any of the agenda items listed below.
PUBLIC COMMENT – Members of the public calling in or participating via Zoom will be given the opportunity to address the Board during the meeting. Members of the public who wish to comment during the Board meeting may use the “raise hand” function on the Zoom platform to indicate their desire to speak at the beginning of consideration of that agenda item or during the period provided for comments from the public on non-agenda items. Members of the public who wish to speak on any item are requested (but not required) to identify themselves and indicate on which agenda item they wish to speak. The Board will provide an opportunity for the public to speak on each agenda item for a maximum of three (3) minutes per person or six (6) minutes if a translation is required.
ACCESSIBILITY – If you need special assistance, disability-related modifications, translation, or other reasonable accommodations in order to participate in this meeting, please contact Gricelda Ramirez at (323) 409-0801. Notification at least 48 hours in advance of the meeting will enable Soleil Academy to make arrangements that will ensure accessibility.
Directors Present
A. Pariano (remote), J. Noel (remote), S. Johnson, V. Gonzalez-Diaz, V. Reynolds
Directors Absent
J. Kinoshita
Ex Officio Members Present
B. Gutierrez
Non Voting Members Present
B. Gutierrez
Guests Present
DeAnna Jones (remote), Kahlmus Eatman (remote), M. Serrano, R. Avilez
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Consent Agenda
A.
Approval of Minutes from 10/21/23 Soleil Academy Board Meeting
B.
Approval of Minutes from 10/21/23 Soleil Academy Governance Committee Meeting
C.
Approval of 11/07/23 Academic Meeting Minutes
D.
Approval of Executive Director Bonus Payout
E.
Approval of Amendments to the School Safety Plan
III. Management Update
A.
Soleil Management Updates
IV. Finance Committee
A.
Updates
B.
Approval of Audit Draft
Audit findings were minimal, so no major concerns. One was the implementation of a new accounting standard.
C.
Approval of October Financials Comprising 1st Interim Report
Upcoming reports due: Covid stimulus Expenditure, Federal Cash Management Data Collection, and Consolidated Application
Enrollment projections are conservative to account for an unanticipated drop in attendance, so we may see higher numbers towards the end of the year. The interim report was submitted to LACOE prior to board review.
V. Governance Committee
A.
Updates
LCAP updates
- Student achievement: MTSS, Parsec, applying for the Community Schools Grant.
- Standards aligned curriculum: Purchase of Open Court Curriculum, Expanded SEL Program
- Parent engagement: Cafecitos meetings and parent workshops.
Giving Tuesday: Total leads reported = 5
VI. Academic Committee
A.
Updates
Currently focusing on establishing instructional intervention protocols. New plan created:
Phase 1- Preparation
Phase 2 - Exit tickets and misconceptions.
Phase 3 - Data Driven decisions.
Goal of phase 1 is 80% of teachers meet 80% of the metrics before culminating to the next phase.
Fieldtrip to the Aquarium of the Pacific was a hit
Submission of the Prop 39 Application will be reviewed during the Facilities portion of the meeting
91% of families attended parent conferences
Schoolwide attendance: Averaging 91% ADA for Month 4. We normally take a dip at this time. Some of the drop caused by extended vacations, flu season.
Enrollment: Total 335 as of today. Waitlist has enabled us to maintain enrollment numbers after some families moving.
Prop 39: Operations team continues to work on recruitment for next year. Interest forms are being collected. Enrollment lottery will take place in March.
Family Engagement: Upcoming December Cafecitos and PAC, Winter Wonderland Showcase
Facilities Update: presentation by Kahlmus Eatman from Pacific Charter School Development. Partners with schools to get into long term facilities via project management, access to capital, and strategic planning. Based on Soleil's budget, a facility of about 24,000 square feet for 450 students would be appropriate. Goal in order to stay within affordability is a cost of less than 5 million. V. Reynolds requested additional information regarding the recommendation of Soleil's affordability for the down payment in the budget discussed.
Prop 39 Update: Lynwood Unified is countering some of our projections for Prop 39 and have asked for supplemental materials.