Soleil Academy
Minutes
Soleil Academy Board Meeting
Date and Time
Thursday November 17, 2022 at 5:00 PM
Location
Join Zoom Meeting
https://us04web.zoom.us/j/7564585437?pwd=cmdKc1huRFl4MjJGanVCLzZ6dHEwUT09
Meeting ID: 756 458 5437
Passcode: 155911
NOTICE IS HEREBY GIVEN that a Board Meeting will be held at 3900 Agnes Ave, Lynwood, CA 90262 and on zoom on the above date and time. During the meeting, the Board will consider, discuss, and may take action upon any of the agenda items listed below.
PUBLIC COMMENT – Members of the public calling in or participating via Zoom will be given the opportunity to address the Board during the meeting. Members of the public who wish to comment during the Board meeting may use the “raise hand” function on the Zoom platform to indicate their desire to speak at the beginning of consideration of that agenda item or during the period provided for comments from the public on non-agenda items. Members of the public who wish to speak on any item are requested (but not required) to identify themselves and indicate on which agenda item they wish to speak. The Board will provide an opportunity for the public to speak on each agenda item for a maximum of three (3) minutes per person or six (6) minutes if a translation is required.
Directors Present
A. Pariano (remote), B. Infanzon (remote), B. Lowry (remote), V. Gonzalez-Diaz (remote)
Directors Absent
J. Kinoshita, J. Lee
Ex Officio Members Present
B. Gutierrez (remote)
Non Voting Members Present
B. Gutierrez (remote)
Guests Present
A. Grant (remote), L. Lopez (remote), R. Avilez (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Board Finding (VOTE)
D.
Set the agenda
II. Consent Agenda
A.
Approve 10-13-22 Board Meeting Minutes
B.
Approval of payout for Executive Director Bonus from 21-22 School Year
B. Gutierrez provided context for bonus payout structure. Second option had to be used for average daily attendance.
Shortfall of 23 ADA. Explanation covers the deficit last year and how it was made up financially. $532K was raised last year.
C.
Approval of Agreement with After-School All-Stars to provide Inter Session Program for 2022-23
D.
Approval of Agreement with After-School All-Stars to Expand the Program
E.
Approval of amendments to Employee Handbook
III. Management Update
A.
Soleil Management Updates
R. Avilez shared management updates:
1.. Fall Parade festivities, Afterschool All-Star /Los Angeles.Rams/HealthNet. Next week, Afterschool All Stars will provide enrichment programming during the Thanksgiving Break from 7am to 5pm. 85 families have signed up.
2. Demographic information- no change.. Enrollment. is currently 274 scholars. Goal is 276.
3..Average Daily Attendance info: Currently holding at 93%.
4. Parent Engagement: Video recapping things parents are doing outside of school with their scholars academically will be shared at next meeting.
B. Gutierrez: No facilities updates. Prop 39 response pending. Submitted Nov 1. Response should be received by Dec 1.
IV. Finance
A.
Updates
B.
Review Financials
A. Grant reviewed financials. Enrollment projection for November will be increased. Other sources of revenue have not yet been applied to forecast. We need to figure out how ASES funding will be sent.
B.Lowry inquired if the funding discussed was the previous proposition or the newest. A. Grant said this is the prior. Believes it can be used this fiscal year.
A. Grant has no concerns at present.
B. Gutierrez asked if ELOP was included. Majority is not yet included in the budget.
First interim report and audit will be ready for Board review at December meeting.
V. Governance
A.
Updates
A. Pariano- 2 board members in on-boarding process to be voted on in December. There are 2 other potential board members in the pipeline. New members will be paired up with existing an member for support. Pariano and Lowry will take on 2 and inquired if anyone else is interested.
Brown Act Shifts coming in January. Awaiting new guidance but will be shared in December.
VI. Development
A.
Updates
V. Diaz shared information about Giving Tuesday. Funds raised will go towards college fieldtrips. Goal is for each Board member to "give or get" $200. Slogan is "The Road to College Begins Today".
A. Pariano suggested reaching out to student organizations at the college to speak to students.
VII. Academic Committee
A.
Updates
L. Lopez reviewed STEP assessment window 2 results.
A. Pariano asked how students are moved from one reading group to the next between windows. Progress monitoring is done on Fridays to make that determination. Bi-weekly data meetings are held.
B. Gutierrez requested to pull item B (bonus payout) to discuss before voting on consent agenda.