Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Tuesday March 25, 2025 at 6:00 PM
Location
In Person Location:
10401 NE Fourth Plain Blvd, Suite 201,
Vancouver, WA 98662
Remote Option:
Join Zoom Meeting
https://us06web.zoom.us/j/88295264427?pwd=aHlZREJDTTR3ejNjNXd4WTV6bGVNQT09
Meeting ID: 882 9526 4427
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Directors Present
A. Davis, A. Duncan, A. Mason, L. White, N. Chen, R. Johnson, T. Foster
Directors Absent
None
Guests Present
A. Lee-Kernell, S. Carney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Board Member Appointment – Klarissa Hightower
II. Executive Session
A.
Evaluation of a Public Employee
III. Approval of Minutes
A.
A. Approve Minutes from February 25, 2025 Rooted School Vancouver Regular Board Meeting
Reminder given to verify financial certification language in all minutes for audit compliance.
IV. Communications
A.
Welcome Community Members
B.
Initial Public Comment
No public comments were made.
The public comment guidelines were read aloud by Board Secretary Sheila Davis, in compliance with FERPA and OPMA standards.
V. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
No additional reports or comments were made by board members.
VI. Consent Agenda
A.
Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment.
In addition, payroll payments in the amount of $54,973.48 are also approved.
General Fund Accounts Payable Total electronic payments totaling $86,364.36 and Check numbers N/A totaling $0
Non-AP Cash Disbursements Total electronic payments totaling $3,939.92 and Manual checks N/A totaling $0
Payroll Total electronic payments totaling $54,973.48 and Payroll check numbers N/A totaling $0
B.
Hiring of James Young-Lewis for Student Success Coordinator Position 2025/2026 School Year
C.
Hiring of Chelsie Pierce for Humanities Teacher Position
VII. BOARD INFORMATION/DISCUSSION ITEMS
A.
Financial Update
Steven Carney presented an update indicating overall strong financial health, noting an enrollment shortfall affecting revenue.
B.
Reports to the Board
Student life updates (Spirit Week, donation drives).
Operations updates (building maintenance, enrollment marketing).
Executive Director’s updates (student achievements, events, and community engagement).
C.
Quality School Review (QSR) Update
Progress noted in academic performance (9th grade on track, dual credit enrollment).
Attendance remains a growth area; strategies under development.
VIII. Committee Reports to the Board
A.
Finance / Fund Development Committee Report
Update on successful fundraising campaigns and marketing strategies.
Plans to build a donor database via board connections.
IX. BOARD ACTION ITEMS
A.
Approval of RSV Board Compliance Dashboard for 2024-2025_February
B.
Amendment to Board Meeting Minutes – February 27, 2024
C.
Amendment to April 30, 2024 Minutes
X. Closing Items
A.
Reminder and Important Dates
F-1 Financial Disclosure forms are due by April 15, 2025 for all board members.
Next Board Meeting: April 29, 2025.
B.
Adjourn Meeting
- 3a - AP Register Feb 2025 (1).pdf
- 2 - Payroll Summary Feb 2025 (1).pdf
- 3b - Non-AP Cash Disbursements Feb 2025 (1).pdf
- 1 - Payroll & AP Certification 25 02 (1).pdf
- 4 - Balance Sheet Feb 2025.pdf
- 5b - Detailed BvA Feb 2025 (1).pdf
- 5a - Budget Status Report Feb 2025 (1).pdf
- 6 - Finance Dashboard 25 02 (1).pdf
- RSV Operations Updates 03.25.2025.docx.pdf
- Executive Director Report 3.25.25.pdf
- Rooted School Vancouver QSR Data 2024-25.pdf
- GM 24 Benefits for RSV.pdf
- RSV Progress Report 03_11_25 (1).pdf
- RSV Give More 24 Matching Gift.pdf
- Rooted School Vancouver (RSV) April 2025 Social Media & Eblast Engagement Calendar.pdf
- RSV_Board_Compliance_Dashboard_2024_2025.xlsx - February (1).pdf
- 2024_02_27_board_meeting_minutes.pdf
- 2024_04_30_board_meeting_minutes.pdf
At 6:06 PM PDT, the Board entered Executive Session pursuant to RCW 42.30.110(1)(g) to evaluate the performance of a public employee.
The Executive Session was announced to last approximately 60 minutes.
No final action was taken during the Executive Session.
The Board reconvened into public session at 7:06 PM PDT.