Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Tuesday November 19, 2024 at 6:00 PM
Location
In Person Location:
10401 NE Fourth Plain Blvd, Suite 201,
Vancouver, WA 98662
Remote Option:
Join Zoom Meeting
https://us06web.zoom.us/j/88295264427?pwd=aHlZREJDTTR3ejNjNXd4WTV6bGVNQT09
Meeting ID: 882 9526 4427
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Directors Present
A. Duncan (remote), A. Mason, L. White (remote), N. Chen, R. Johnson, T. Foster
Directors Absent
D. M Hernandez, S. Davis
Guests Present
A. Lee-Kernell, S. Carney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approval of Minutes
A.
A. Approve Minutes from October 22, 2024 Rooted School Vancouver Regular Board Meeting
III. Communications
A.
Welcome Community Members
B.
Initial Public Comment
IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
Board Chair Adrienne Mason reported the receipt of a resignation letter from Taina Knox. Her contributions to the school were acknowledged.
V. Consent Agenda
A.
Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment. In addition, payroll payments in the amount of $61,271.35 are also approved.
General Fund
Accounts Payable
Total electronic payments totaling $88,974.92 and
Check numbers N/A totaling $0
Non-AP Cash Disbursements
Total electronic payments totaling $3,351.51 and
Manual checks N/A totaling $0
Payroll
Total electronic payments totaling $61,271.35 and
Payroll check numbers N/A totaling $0
B.
Approval of the 2024-2025 Transitional Bilingual Instructional Program (TBIP) Plan
VI. BOARD INFORMATION/DISCUSSION ITEMS
A.
Financial Update
Financial Update:
- YTD revenue: $465,573 (18.5% of the annual budget).
- Expenditures: $339,899 (14.4% of the annual budget).
- Current enrollment: 60 students, below the target of 70.
- Focus on addressing revenue shortfalls and increasing enrollment.
B.
Reports to the Board
Student Representative Report:
- Planned events: Talent Show, Winter Spirit Week, and Winter Formal (January).
- Board requested a detailed budget and specific support needs by the December meeting.
Operations Report:
- The school is undergoing financial and programmatic audits, including McKinney-Vento and bilingual programs.
- Enrollment updates and upcoming student recruitment strategies were shared.
VII. Committee Reports to the Board
A.
Finance / Fund Development Committee Report
Update was taken care of with Action Item VIII B.
B.
Review and Analysis of NWEA MAP Growth Assessment Results for Fall 2024-2025
Academic Update:
- Presentation of Fall 2024 NWEA MAP Growth Assessment results.
- Algebra 1: Median percentile ~33rd. Targeted interventions underway.
- Reading: Median percentile ~52nd. Reading scores are stronger, with ongoing focus on comprehension skills.
VIII. BOARD ACTION ITEMS
A.
Approval of RSV Board Compliance Dashboard for 2024-2025_September
B.
Partnership with Fundraising Vendor
- The Board reviewed proposals from Pacific Northwest Fundraising and ResourceFull Consulting to address a $500,000 funding gap.
- Recommendation: Pursue a contract with Pacific Northwest Fundraising (up to $34,500) for comprehensive support in grants and donor cultivation.
Nikki Chen abstained due to conflict of interest.
| Roll Call | |
|---|---|
| A. Mason |
Aye
|
| N. Chen |
Abstain
|
| D. M Hernandez |
Absent
|
| L. White |
Aye
|
| R. Johnson |
Aye
|
| S. Davis |
Absent
|
| A. Duncan |
Aye
|
| T. Foster |
Aye
|
IX. Executive Session
A.
Evaluation of a Public Employee
The Board entered an executive session at 7:15 PM pursuant to RCW 42.30.110 to discuss personnel matters. The session was extended once and concluded at 7:46 PM. No actions were taken.
X. Closing Items
A.
Reminder and Important Dates
- Special Session: December 7, 2024 (DEI training and board workshop).
- Next Regular Meeting: December 17, 2024.
No public comments were submitted.