Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Tuesday June 25, 2024 at 6:00 PM
Location
In Person Location:
10401 NE Fourth Plain Blvd, Suite 201,
Vancouver, WA 98662
Remote Option:
Join Zoom Meeting
https://us06web.zoom.us/j/88295264427?pwd=aHlZREJDTTR3ejNjNXd4WTV6bGVNQT09
Meeting ID: 882 9526 4427
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Directors Present
A. Mason, S. Davis, T. Foster, T. Knox (remote), T. Martin
Directors Absent
D. M Hernandez
Guests Present
Ashley Duncan, Lisa White (remote), Nikki Chen (remote), Rhianna Johnson, S. Carney, S. Yokley (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approval of Minutes
A.
A. Approve Minutes from May 28, 2024 Rooted School Vancouver Regular Board Meeting
B.
Approve Minutes from June 06, 2024 Rooted School Vancouver Special Board Meeting
III. Communications
A.
Welcome Community Members
B.
Initial Public Comment
• No public comments were made.
IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
Congratulations extended to Stephen, Sandra, and the team for successfully completing the school year.
Appreciation for their hard work and dedication.
V. Consent Agenda
A.
Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations
Payroll Check Summary
Payroll Runs: 05/31
BOARD CERTIFICATION STATEMENT
Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090. Those payments have been recorded on a listing which has been made available to the Board.
As of June 25, 2024, the Board approves payments totaling $42,098.84. The payments are further identified in this document.
Total Payment by Type:
Payroll Direct Deposit ($42,098.84)
Checks #N/A ($0.00)
Accounts Payable Register
May 2024
BOARD CERTIFICATION STATEMENT
Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090. Those payments have been recorded on a listing which has been made available to the Board.
As of June 25, 2024, the Board approves payments totaling $76,181.44. The payments are further identified in this document.
Total Payment by Type:
Electronic Funds Transfer – Public Checking ($76,181.44)
Electronic Funds Transfer – Private Savings ($0.00)
Checks #N/A – ($0.00)
B.
Hiring of Adrienne Lee-Kernell for Assistant School Leader
C.
Hiring of Frimpong Atta Junior Osei for Technology Teacher Position
VI. Committee Reports to the Board
A.
Finance / Fund Development Committee Report
Fund Development:
• Report on the meeting with Eddie from Pacific Northwest Fundraising.
• Discussion on the cost and services offered, including sponsorship support and event management.
• Proposal to explore a modified, more cost-effective support package.
• Nikki Chen disclosed her advisory role with Pacific Northwest Fundraising and will recuse herself from related decisions.
VII. Board Member Recognition and Appointment
A.
Recognition of Founding Board Member Toby Martin
• Appreciation for Toby’s contributions and leadership as a founding board member.
• Emotional farewell with recognition of his efforts in securing the charter and finding the building.
B.
Approval of Rhianna Johnson as a Board Member
Brianna Johnson and Nikki Chen were introduced and shared their motivations for joining the board.
C.
Approval of Nicole (Nikki) Chen as a Board Member
VIII. BOARD INFORMATION/DISCUSSION ITEMS
A.
Reports to the Board
Operational Updates
• Presented by Sandra Yokley
• Update on recruitment and enrollment numbers.
• Mentioned partnership with Ama for marketing and donor communication support.
Executive Director Report
• Presented by Steven
• Highlighted end-of-year student activities and achievements.
• Mentioned upcoming plans for professional development and staff training.
• Noted he will be unavailable from July 1 to July 14.
B.
Financial Update
C.
2024-2025 Budget Review
• Matt presented the 2024-2025 proposed budget with key changes, including increased enrollment and staffing updates.
• Discussion on budget implications, sustainability, and safety net funding.
• Noted a projected positive cash margin of $43,000 for the year.
• Questions about long-term financial sustainability, especially with startup grants rolling off.
D.
Executive Evaluation
• Discussion on the process for evaluating the Executive Director’s performance.
• Plan to complete the evaluation by the next board meeting.
Welcome, Nikki Chen and Lisa White, community members and prospective Board Members