Rooted School - Washington

Minutes

Rooted School Vancouver Board Meeting

Date and Time

Tuesday March 26, 2024 at 6:00 PM

Location

In Person Location:

10401 NE Fourth Plain Blvd, Suite 201, 

Vancouver, WA 98662

 

Remote Option:

Join Zoom Meeting
https://us06web.zoom.us/j/88295264427?pwd=aHlZREJDTTR3ejNjNXd4WTV6bGVNQT09

Meeting ID: 882 9526 4427

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Directors Present

A. Mason, S. Davis (remote), T. Foster, T. Knox (remote), T. Martin (remote)

Directors Absent

D. Grant, D. M Hernandez

Guests Present

C. Rauda (remote), S. Carney, S. Yokley (remote)

I. Opening Items

A.

Call the Meeting to Order

B.

Record Attendance

II. Approval of Minutes

A.

A. Approve Minutes from February 27, 2024 Rooted School Vancouver Regular Board Meeting

T. Foster made a motion to approve the minutes from February 27, 2024 Rooted School Vancouver Board Meeting on 02-27-24.
T. Martin seconded the motion.
The board VOTED unanimously to approve the motion.

III. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS

A.

Reports, Requests, and Comments by Board Members

Toby paid tribute to the late Corey Barron for his significant contributions to the school. Adrienne announced the need for support for Family Bingo night on April 12th and the MOD Pizza fundraiser on May 1st, encouraging community support.

B.

Student Representative Report

Crystal  presented the student report, detailing the school's recent events and pre-spring break stressors, emphasizing perseverance and resilience.

IV. Consent Agenda

A.

Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations

T. Martin made a motion to approve the consent agenda.
T. Foster seconded the motion.

The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for payment. In addition, payroll payments in the amount of $44,607.27 are also approved.


 

General Fund

Accounts Payable

Total electronic payments totaling $75,349.80 and

Check number N/A totaling $0.00


 

Non-AP Cash Disbursements

Total electronic payments totaling $200.75 and

Check number N/A totaling $0.00


 

Payroll

Total electronic payments totaling $43,658.04 and

Payroll check number N/A totaling $0

The board VOTED unanimously to approve the motion.

B.

Policy 2409: Competency-Based Grading 2nd Read

T. Martin made a motion to approve the consent agenda.
T. Foster seconded the motion.
The board VOTED unanimously to approve the motion.

V. Committee Reports to the Board

A.

Finance / Fund Development Committee Report

Taína discussed the need for a stronger fundraising plan for the Rooted School Foundation, focusing on individual donors and corporate sponsorships. She outlined a series of action items, including identifying local champions for fundraising events and mapping their proof points to potential donors. Taína also emphasized the importance of building a network of contacts and aimed to raise their annual target to around 25K, with a long-term goal of 50K. She clarified that they are not seeking large donors initially but rather aiming for a range of support. Ach' Sheila asked for clarification on their fundraising strategy, and Taína explained their approach of first building a community and recognition before pursuing larger donations.
 

Steven Carney reported on budget progress, highlighting successful management of resources and under-spending, with a focus on maintaining adequate cash reserves.

 

Steven Carney discussed enrichment funding, mentioning RSF's grant applications and the recent legislation increase in funding.

VI. BOARD INFORMATION/DISCUSSION ITEMS

A.

Reports to the Board

The Director of Operations then shared the recruitment and enrollment update, revealing they had received 52 applications, with 27 families showing interest in enrollment.

 

The Director of CTE shared that RSV welcomed a visitor, Enrique from Augmented Islands, who shared his inspiring journey from being a fisherman to building a tech company.

 

He also shared that students had a successful experience using the Apple Pencil and Sketchy app, which they plan to implement more widely. They also discussed potential course offerings for the upcoming school year, including a focus on AI certifications.

 

Eduardo also mentioned he had received a Cisco certification, which was a requirement for teaching the following year. Toby suggested looking at Canva for educational opportunities and emphasized the importance of practical knowledge alongside certifications.
 

B.

Washington Integrated System of Monitoring (WISM) Review Outcome

The team discussed the recent visit from the WISM, which is a review of special education compliance and services. The team had already received a verbal review with no findings, and they are hopeful for a written review to confirm this.

C.

Commission Site Visit Overview

An overview and reminder of the site visit from the Washington Charter School Commission was provided.

VII. BOARD ACTION ITEMS

A.

Approval of RSV Board Compliance Dashboard for 2023-2024_February

T. Foster made a motion to Approve the RSV Board Compliance Dashboard for January 2024.
S. Davis seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Vote on Confirming Board Retreat Date

A. Mason made a motion to Approve the Board Retreat Date of May 11, 2024.
T. Foster seconded the motion.
The board VOTED unanimously to approve the motion.

VIII. Closing Items

A.

Reminder and Important Dates

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:04 PM.

Respectfully Submitted,
A. Mason
A. Mason made a motion to adjourn the meeting.
T. Martin seconded the motion.
The board VOTED unanimously to approve the motion.