1. Welcome & Check-In

Themes discussed:

Advocacy and leadership that balances truth with care.

Importance of intentional communication and inclusion.

Authentic relationship-building over time.

Student representative Crystal shared how board participation increased her confidence and sense of belonging.

2. Committee Review & Board Capacity

Committees Discussed:

Governance

Academic Excellence

Finance and Fund Development

Board Capacity Survey Results:

Financial Giving: Majority can give up to $500 annually.

Digital Reach: Collectively ~6,000–7,000 followers across social platforms.

Time Capacity: Range from leading regularly to occasional skill contributions.

Discussion Highlights:

Need to align board strengths with appropriate committees.

Financial giving is limited; focus on leveraging time, talents, and networks.

Recruitment goal: add members with fundraising access or capacity.

3. Marketing & Enrollment Growth

Current marketing noted as too traditional and not engaging youth effectively.

Suggestions:

Use student-led social media (TikTok, videos, trends).

Highlight student pathways and culture in content.

Potential for art class, advisory, or student council to lead branding projects.

Consider rebranding for stronger youth and community engagement.

4. Fundraising & Community Engagement

Strategies for increasing community and donor investment:

Define donor ROI (e.g., $100 = 1 student credential).

Create sponsorship tiers for visibility (e.g., website, events).

Leverage graduation and senior transition programs for fundraising stories.

Tap into local business relationships (e.g., banks, car washes, local shops).

Use student and parent competitions (e.g., classroom pizza prizes) to boost engagement.

5. Calendar Planning & Board Presence

Importance of calendaring key events in advance to increase board participation.

Opportunities discussed:

Assemblies featuring board members.

“Meet the Board” or Career Panels.

First day of school participation.

Clear coordination to maintain OPMA compliance (avoid quorum).

Suggestion: Add student engagement to new board member onboarding.

No community member comments.

Board members shared reflections on the earlier board workshop.

Adrienne Mason, Board Chair, and Ach' Sheila Davis specifically expressed appreciation for Jamila’s leadership and support for students, highlighting her impact on the school community.

Crystal shared that students are increasingly engaging with staff and building stronger connections.

Highlighted a noticeable culture shift—students feel more supported and heard.

Recognized the leadership team for fostering student growth and accountability.

Expressed personal appreciation for the opportunity to contribute to board discussions

The board reviewed financial statements covering year-to-date revenues and expenses.

No discrepancies or major concerns were noted during the discussion.

It was confirmed that the financials were in line with projections for the fiscal year.

The team affirmed continued monitoring and adherence to RCW regulations and compliance standards

The Executive Director (ED), Dr. Singleton, Update and Entry Plan included the following key points:

The new Executive Director (ED) provided a brief overview of their entry plan, which is structured in phases to ensure intentional relationship-building, observation, and alignment with Rooted School Vancouver’s mission.

• Phase 1 focused on listening, learning, and establishing trust with students, staff, and the broader school community.
• The ED emphasized the importance of transparency, communication, and equity-centered leadership as foundational principles.
• Upcoming phases of the plan will include:
  • Detailed stakeholder engagement.
  • Strategic planning aligned with student outcomes and community expectations.
  • Prioritization of school culture, instructional leadership, and systems alignment.
• The ED also reflected on recent school visits, community introductions, and ongoing leadership team collaboration

(Also shared in Board Workshop)

• Governance Committee: Discussed onboarding strategies for new board members, including integrating them into committees aligned with their strengths. There was also discussion about ensuring compliance with Open Public Meetings Act (OPMA) guidelines.
• Academic Excellence Committee: Provided updates on instructional goals and student performance tracking. The team emphasized ongoing collaboration with school leaders to align support systems with student needs.
• Finance and Fund Development Committee: Shared insights into upcoming fundraising efforts and budget planning. They reviewed donor engagement strategies and acknowledged the board’s collective capacity for outreach and advocacy .