Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Tuesday October 28, 2025 at 6:00 PM
Location
Rooted School Vancouver
10401 NE Fourth Plain Blvd, Suite 201
Vancouver, WA 98662
Directors Present
A. Davis (remote), A. Duncan (remote), A. Mason, L. White (remote), N. Chen (remote), R. Johnson
Directors Absent
None
Guests Present
A. Lee-Kernell, A. Lundgren, C. Rauda, J. Singleton, S. Carney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approval of Minutes
A.
Approve Minutes from September 23, 2025 Rooted School Vancouver Special Board Meeting
III. Communications
A.
Welcome Community Members
B.
Initial Public Comment
Secretary Davis read the public comment guidelines. No public comments were recorded.
IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
Board members provided brief updates. The Board Capacity Survey was shared: RSV Board Survey
B.
Student Rep Board Report
Crystal Rauda shared student concerns, highlighted school events, and advocated for additional student voice in school improvement initiatives.
V. Consent Agenda
A.
Approval of Financial Disbursements and Payroll; Second Read & Adopt – Procedure 2161, Policy 2420 & 2420P, Policy 1310 , Policy 3210, 3421 & 3421P, Policy 4260, Policy 5011 & 5011P, 5260 and 5260P; Employee and Staffing Report Updates.
Ana Gonzalez-Pulido
Endorsements/Qualifications: Conditional certification candidate
OTF Assignment: Humanities & CPREP
Support Plan Includes: 1:1 Humanities Peer Coaching, participation in PLC sessions, professional development courses, IPG coaching, and co-planning time.
Legal Compliance:
WAC 181-82-110(1)(a): Requires board approval of written support plans for teachers assigned out of their endorsement areas.
RCW 28A.410.010 & RCW 28A.410.025: Provide for conditional and out-of-endorsement placements under approved plans.
RCW 28A.400.303: Requires background checks for certificated staff.
VI. BOARD ACTION ITEMS
A.
Approval of the 2025-2026 School Specific Goals
B.
Approval of the 2025-26 Transitional Bilingual Instruction Program (TBIP)
C.
Approval of the 25-26 Highly Capable (HiCap) Plan
D.
Cell Phone Reimbursement Policy
Purpose:
To formally establish reimbursement procedures for staff who use personal mobile devices for work-related communication.
Key Elements:
Aligns with WA state administrative and accounting standards
Meets charter contract and OSPI requirements
Clarifies:
- Eligibility for reimbursement
- Monthly limits
- Submission/documentation procedures
- Reporting requirements for financial transparency
E.
Review and Retroactive Consideration of Conflict of Interest in Facilities Engagement (Handyman)
Discussion held regarding undisclosed engagement of board member’s domestic partner.
- Board acknowledged the oversight.
- Impact and perception of conflict of interest discussed.
- Affected board member recused.
VII. Executive Session
A.
Executive Session
Board entered Executive Session at 7:29 PM to discuss personnel matters per RCW 42.30.110. No action taken.
Board reconvened at 7:59 PM.
VIII. Return to Open Session & Board Action
A.
Discussion from Executive Session
IX. Closing Items
A.
Reminder and Important Dates
Next meeting: November 18, 2025 (4–8 PM Board Workshop & Meeting)
Annual Board Training Deadline: November 10, 2025
Chair Mason welcomed attendees.