Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Tuesday July 29, 2025 at 6:00 PM
Location
Rooted School Vancouver
10401 NE Fourth Plain Blvd, Suite 201
Vancouver, WA 98662
Directors Present
A. Davis (remote), A. Duncan (remote), A. Mason, L. White (remote), N. Chen (remote), R. Johnson (remote), T. Foster (remote)
Directors Absent
None
Guests Present
A. Lee-Kernell, A. Lundgren, E. ALLEN (remote), K. Silberstein (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approval of Minutes
A.
A. Approve Minutes from June 20, 2025 Rooted School Vancouver Regular Board Meeting
B.
A. Approve Minutes from June 21, 2025 Rooted School Vancouver Special Board Meeting - Board Retreat
III. Communications
A.
Welcome Community Members
B.
Initial Public Comment
Public Comment: Secretary Sheila Davis read the public comment protocol. No public comments were submitted.
IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
Board members shared updates and reflections. No formal motions were made.
V. Consent Agenda
A.
Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations
Purpose:
To formally approve audited financial disbursements and payroll for June 2025 in compliance with RCW 42.24.080 and RCW 42.24.090, ensuring legal accountability and transparency.
Board Certification Statements:
Payroll Certification (RCW 42.24.080):
“Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080. These payroll payments have been recorded on a listing which has been made available to the Board.”
Approved Amount: $55,446.00 (Direct Deposit)
Accounts Payable Certification (RCW 42.24.090):
“Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090. These payments have been recorded on a listing which has been made available to the Board.”
Approved Amount: $94,641.13 (EFT – Public Checking)
Non-Accounts-Payable Cash Disbursements Certification (RCW 42.24.090):
“Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090. These payments have been recorded on a listing which has been made available to the Board.”
Approved Amount: $7,568.94 (EFT – Public Checking)
Total Disbursements Approved: $157,656.07
B.
Second Reading and Approval – Policy Drafts on Instruction, Student Safety, Graduation, and Technology Use
C.
Approval of New Staff Hires for the 2025–2026 School Year
VI. BOARD INFORMATION/DISCUSSION ITEMS
A.
Financial Update
Katie Silberstein presented the financial update as of June 30, 2025. Key highlights included:
Total Assets: $3,062,398.86
Total Liabilities: $1,856,369.77
Net Assets: $1,206,029.09
Cash on Hand: $730,791.46 (equivalent to 104 days of operations)
Average Annual Enrollment: 53.69 FTE, below the target of 70
Year-to-Date Net Revenue: –$85,836.90
The Board discussed the impacts of under-enrollment on state revenue, delays in federal reimbursements, expense management strategies, and long-term sustainability planning.
No formal action was taken; this item was for discussion only.
B.
Staff Reports
VII. BOARD ACTION ITEMS
A.
Public Hearing and Budget Adoption – FY2025–2026
A public hearing was opened, pursuant to RCW 28A.505.060(1), allowing any person to appear “for or against any part of such budget” including proposed uses of enrichment funds. No public comments were received.
The budget was presented, showing projected revenue of $2,680,387, expenditures of $2,516,099, and ending cash of $545,790 (82 days cash on hand).
Upon conclusion of the hearing, by resolution, the Board adopted the FY 2025–2026 budget—including expressly determining appropriations from each fund—as required under RCW 28A.505.060(3), and entered the action in the official minutes.
The motion to adopt the budget was moved, seconded, and passed unanimously.
B.
Pacific Northwest Fundraising Update
Presentation and discussion led by Eddie Allen. No action taken.
C.
Approval of RSV Board Compliance Dashboard for 2024-2025_June
D.
Proposed Calendar – Regular Board Meetings
The Board reviewed the proposed calendar and corrected the meeting days to Tuesdays (6:00 PM at Rooted School Vancouver, 10401 NE Fourth Plain Blvd, Suite 201, Vancouver, WA 98662). The corrected dates are:
August 26, 2025
September 23, 2025
October 21, 2025
November 18, 2025
December 16, 2025
January 27, 2026
February 24, 2026
March 24, 2026
April 21, 2026
May 26, 2026
June 23, 2026
July 21, 2026
VIII. Executive Session
A.
Evaluation of Executive Director Candidates
The Board entered Executive Session at 7:32 PM pursuant to RCW 42.30.110(1)(g) to evaluate qualifications of Executive Director applicants.
The session lasted 60 minutes.
No action was taken during the session.
The Board reconvened in open session at 8:32 PM.
IX. Closing Items
A.
Reminder and Important Dates
Next board meeting scheduled for late August.
Chair Adrienne Mason welcomed community members.