Rooted School - Washington
Minutes
Rooted School Vancouver Board Meeting
Date and Time
Friday June 20, 2025 at 1:00 PM
Location
Rooted School Vancouver
10401 NE Fourth Plain Blvd
Vancouver, WA 98662
Directors Present
A. Davis, A. Mason, L. White, N. Chen, R. Johnson, T. Foster
Directors Absent
A. Duncan
Guests Present
A. Lee-Kernell, A. Lundgren, E. ALLEN, K. Silberstein (remote), S. Carney
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approval of Minutes
A.
A. Approve Minutes from May 27, 2025 Rooted School Vancouver Regular Board Meeting
B.
A. Approve Minutes from June 12, 2025 Rooted School Vancouver Special Board Meeting
III. Communications
A.
Welcome Community Members
B.
Initial Public Comment
Board Chair Adrienne Mason read the public comment protocol. No comments were recorded.
IV. REPORTS, REQUESTS, AND COMMENTS BY BOARD MEMBERS
A.
Reports, Requests, and Comments by Board Members
Board members provided brief updates and reflections. No formal motions were made.
V. Consent Agenda
A.
Approval of Financial Disbursements and Payroll as Audited and Certified per RCW Regulations
Motion to approve disbursements totaling $152,203.15 for May 2025 passed unanimously.
Payroll Certification (RCW 42.24.080):
Payments for payroll have been audited and certified by the Auditing Officer as required by RCW 42.24.080. The payroll disbursements were recorded on a listing which has been made available to the Board.
Payroll Direct Deposit: $55,312.63
Expense Reimbursement Certification (RCW 42.24.090):
All claims for reimbursement of expenses have been certified by the Auditing Officer as required by RCW 42.24.090. These claims have been recorded on a listing which has been made available to the Board.
- Accounts Payable (EFT – Public Checking): $96,610.70
- Accounts Payable (EFT – Private Savings): $0.00
- Non-Accounts-Payable Cash Disbursements (Public Checking): $279.82
- Non-Accounts-Payable Cash Disbursements (Private Savings): $0.00
Total Disbursements Approved: $152,203.15
VI. BOARD INFORMATION/DISCUSSION ITEMS
A.
Financial Update
Steven Carney, Executive Director, and Katie Silberstein (JGP) presented the financial update for May 2025. The Board reviewed current financial statements, noting:
Total Assets: $2,446,524.90 (a decline from April)
Cash Balances: $735,769.74
Total Liabilities: $1,112,102.67
YTD Revenue: $1,582,687 (62.8% of annual budget)
YTD Expenditures: $1,396,186 (57.3% of annual budget)
Days Cash on Hand: 97 (down from 104 in April)
Enrollment for May: 52 students (vs. budgeted 70)
Key Discussion Points:
Board members expressed concern over declining assets and the impact of under-enrollment on state funding.
Alternative funding strategies were discussed, including increased donor engagement and grant-seeking.
Leadership committed to updating the FY25–26 projections to reflect these realities.
No formal action was taken.
B.
2025-2026 Budget Review
Presented by Steven Carney and Katie Silberstein. No action was taken; discussion only.
C.
PNWF Fundraising and Give More 24 Training
Led by Eddie Allen. Training focused on campaign strategy, board roles, and outreach.
D.
Reports to the Board
Verbal updates provided by operations and the executive director.
E.
Committee Scheduling
Discussion led by Adrienne Mason to align committee schedules and member assignments.
F.
Staff Retention and Departures
Steven Carney reported that Dylan Rossi and Jamie Henneman will not return in 2025–26. Recruitment and retention strategies discussed.
G.
First Reading – Policy Drafts on Instruction, Student Safety, Graduation, and Technology Use
Steven Carney presented policies related to online learning, student safety, graduation, AI use, and digital citizenship. First reading only; no action taken.
VII. BOARD ACTION ITEMS
A.
Approval of RSV Board Compliance Dashboard for 2024-2025_April
Motion to approve the May 2025 RSV Board Compliance Dashboard passed unanimously.
VIII. Executive Session
A.
Complaint Against a Public Employee
A motion was made and passed to move into Executive Session at 3:37 PM, pursuant to RCW 42.30.110(1)(f), to discuss a complaint against a public employee. No final action was taken during this session. The Board returned to public session at 4:07 PM.
IX. Closing Items
A.
Reminder and Important Dates
Board Retreat: June 20–21, 2025
Next Meeting: TBD (July or Early August)
Delivered by Adrienne Mason.