Board Members:

Adrienne Mason: Board Chairperson

Tyrone Foster - Board Member 

School Officials:

Steven Carney: Executive Director & School Leader - RSV

Sandra Yokley: Director of Operations - RSV

JGP

Matt Paolini - JGP

Katie Silberstein - JGP

Eddie Allen PNW - Fundraising

Purpose:

To review March's financial performance, assess progress toward fundraising targets, and identify strategic actions to close the year-end donation gap and support long-term financial sustainability.

Discussion Points:

Financial Overview (as of March 31, 2025)

Revenue Performance:

Public revenue received: 52% of budgeted (target: 58%)

Private revenue received: 70% of budgeted (above 58% target)

Donations received: $4,000 (vs. $42,000 budgeted), resulting in a $38,000 shortfall

State revenue shortfall of $80K driven by enrollment miss; Title I qualification adds $28K​

Expenditures:

Total expenses at 47% of budgeted (on target)

Cost efficiencies in school operations and staffing adjustments​

Cash Position:

Days Cash on Hand: 112 (well above the 60-day target)​

Key Budget Challenges:

Enrollment shortfall: 52 students vs. 70 budgeted

Revenue losses from enrollment: $80K (state) + $45K (SPED)​

Contingency funds fully allocated due to enrollment gaps

Payroll & AP Highlights:

Total payroll payments: $82,128.64; Direct deposit: $60,814.34​​

AP Register for March: $109,215.11, with significant payments to WPC Orchards, Joule Growth Partners, and retirement systems​

Strategic Recommendations:

Fundraising Push: Immediate donor engagement to address the $38K shortfall

Grants Review: Assess opportunities for additional grant applications or early renewals

Long-term Planning: Align fundraising strategy with projected enrollment and staffing adjustments for FY 25–26

Action Items:

Committee feedback on fundraising strategy adjustments

Identify near-term donor engagement actions and event planning support

Purpose:

To review progress on fundraising initiatives, grant submissions, and donor engagement efforts led by Pacific Northwest Fundraising (PNWF), ensuring alignment with Rooted School Vancouver’s development goals.

Discussion Points:

Grant Writing & Funding Updates

• Status of submitted grants and pending applications
• New grant opportunities identified
• Follow-up and reporting on awarded grants

Donor Engagement & Stewardship

• Updates on donor outreach and cultivation efforts
• Progress on recurring giving program
• Upcoming donor events or campaigns

Fundraising Campaigns & Revenue Goals

• Performance of recent fundraising initiatives
• Timeline and strategy for upcoming campaigns
• Adjustments needed to meet revenue targets

Database & Infrastructure Development

• Updates on Zeffy donor management implementation
• Key donor metrics and insights
• Staff and board training progress

Next Steps & Action Items

• Key takeaways and follow-ups for next check-in
• Additional board support needed for fundraising efforts

• Recap of action items and final remarks.
• Confirmation of the next meeting date