Motion:  The motion was made to call the meeting to order.

This meeting was called to order at  4:02 PM PST by Mr. Toby Martin, Board Chairperson (or Board designee)

Roll Call: 

Board Members:

Karthy Chandra     -     Board Member 

Denise Grant         -      Board Member
Taina Knox             -     Board Member
Toby Martin            -     Board Chairperson 

Adrienne Mason     -     Board Member
Nathan Webster     -     Board Member 

Rooted School Foundation/School Officials:

Steven Carney       -  Executive Director & School Leader - Rooted School Vancouver

Sandra Yokley        -  Director of Operations

Frank Ingargiola     -  Director of Operations Rooted School NOLA

Jonathan Johnson  -  Rooted School Foundation CEO

Guests:   

Bely Luu                -  WA Charters

Corey Baron          -  Joule Growth Partners (JGP)

Yesenia Martinez   - Board Member Candidate

Rooted School Vancouver acknowledges the people whose ancestral lands we inhabit today. Prior to the introduction of white settlers to the area currently known as Clark County, this land was cared for by indigenous peoples for thousands of years.

At the time that colonization began, this area of Southwest Washington was occupied primarily by the Chinook and Cowlitz tribes. Additionally, countless tribes from across the Pacific Northwest came to this area to trade with one another by using the Columbia River and its adjoining waterways as an intricate network of trade routes.

For millennia, their communities thrived while maintaining a balanced, sustainable relationship with the natural world. These values were passed down from generation to generation and are still practiced by indigenous groups today, including the Cowlitz and Chinook. We pay our respects to these peoples, both past and present, by opening a space of recognition, inclusion, and respect for our sovereign tribal partners and all indigenous students, families, and staff in our community.

Recommendation: The board approves the minutes of the December 10, 2022 special board meeting, RSV Annual Board Retreat.

BOARD SECRETARY TO READ PRIOR TO ALL PUBLIC COMMENT:

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted three - five minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record, and we must adhere to FERPA - Family Educational Rights and Privacy Act. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

(Subject to objections by the board members, the following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by the board. If discussion is requested, the items will be moved from the Consent agenda and considered separately after the motion has been made and passed to approve the remaining items.)

Rationale: Attached is new Policy 3210, Nondiscrimination (Student)

Recommendation:  That the Board of Directors conducts a second reading and adopts new Policy 3210 Nondiscrimination.

Rationale: Attached is new Procedure 3210, Nondiscrimination (Student)

Recommendation:  That the Board of Directors conducts a second reading and adopts new Procedure 3210 Nondiscrimination.

Rationale: Attached is new Policy 1801 Race & Equity

Recommendation:  That the Board of Directors conducts a second reading and adopts Policy 1801 Race & Equity

Rationale: Attached is new Policy 3211 Gender Inclusive School

Recommendation:  That the Board of Directors conducts a second reading and adopts Policy 3211 Gender Inclusive School

Rationale: Attached is new Procedure 3211 Gender Inclusive School

Recommendation:  That the Board of Directors conducts a second reading and adopts Procedure 3211 Gender Inclusive School

Rationale: Attached are recommended Board of Trustees Job Descriptions

Recommendation:  That the Board of Directors conducts a second reading and adopts Board job descriptions to include:

1. RSV Board of Trustees Job Description
2. Board Chair
3. Vice Chair
4. Secretary
5. Treasurer

Background:  Pursuant to Article IV of the RSV Bylaws,  "members of the Board of Trustees shall be elected by a majority vote of the then sitting members of the Board of Trustees."  "The Board of Trustees shall consist of no fewer than three and no more than nine Members."  Members serve 2 year terms.  

Recommendation:   Vote to appoint Yesenia Martinez as a member of the RSV Board of Trustees for a 2-year term effective 12/21/22. 

Budget update provided by Joule Growth Partners

Background:

RCW 28A:710.050 states:

(1) Except as provided in subsection (3) of this section, a charter school may not limit admission on any basis other than age group, grade level, or enrollment capacity. A charter school is open to any student regardless of his or her location of residence.

(2) A charter school may not charge tuition, but may charge fees for participation in optional extracurricular events and activities in the same manner and to the same extent as do other public schools.

(3) If capacity is insufficient to enroll all students who apply to a charter school, the charter school must grant an enrollment preference to siblings of enrolled students, with any remaining enrollments allocated through a lottery. A charter school may offer, pursuant to an admissions policy approved by the authorizer, a weighted enrollment preference for at-risk students or to children of full-time employees of the school if the employees' children reside within the state.

(4) The enrollment capacity of a charter school must be determined annually by the charter school board in consultation with the authorizer and with consideration of the charter school's ability to facilitate the academic success of its students, achieve the objectives specified in the charter contract, and assure that its student enrollment does not exceed the capacity of its facility. An authorizer may not restrict the number of students a charter school may enroll.

(5) Nothing in this section prevents formation of a charter school whose mission is to offer a specialized learning environment and services for particular groups of students, such as at-risk students, students with disabilities, or students who pose such severe disciplinary problems that they warrant a specific educational program. Nothing in this section prevents formation of a charter school organized around a special emphasis, theme, or concept as stated in the school's application and charter contract.

In alignment with our mission, it is recommended that RSV adopt an enrollment policy that includes a weighted lottery. 

Attached is the first read of a proposed enrollment policy which includes a weighted lottery.  A weighted lottery policy can not be approved until we have received input from the commission. The following is the timeline for approval.

12/21 – Steven discusses weighted lottery proposal with Rooted board of directors

12/23 (or sometime soon after the board meeting) – Steven sends proposal to Oversight Team

1/3 – Oversight Team shares proposal with the Charter School Commission’s Performance Committee; Oversight Team will follow up with Steven and provide any feedback, if applicable

1/25 – Steven can bring back proposal to Rooted board for approval, if applicable

2/15 – Final copy of proposal due to Charter School Commission

Background: This policy addresses the skills, competencies and diversity intended for the board of trustees as a whole. 

Part of making sure the board is set up to lead the organization is board succession planning.

Recommendation

• Nominate and Approve Board Officers 
• Vote to Approve the formation of a Board Governance Committee / Nominate and Approve a Committee Chair
• Vote to Approve the formation of a Board Development Committee / Nominate and Approve a Committee Chair
• Vote to Approve the formation of a Board Finance Committee / Nominate and Approve a Committee Chair
• Vote to Approve the formation of a Diversity, Equity, and Inclusion Committee / Nominate and Approve a Committee Chair

Discussion:  There is a need to expand the board meeting schedule to increase opportunities for board development, policy and procedure review, and quick turnaround on construction orders and procurement requests.

Recommendation Vote to approve the annual Board of Trustees meeting schedule. 

Background:

All board members are required by law to receive training in  Open Public Meeting Act compliance.

https://www.atg.wa.gov/lesson-3-open-public-meetings-act-rcw-4230

There will be no Executive Session for this meeting.

Motion: The motion was made to adjourn the meeting.

The meeting was adjourned at 4:XX PM PST

Date of next Rooted School Vancouver, WA Board Meeting is Wednesday, September 28, 2022 @ 4:00 PM PT