Roll Call: 

Board Members:

Adrienne Mason: Board Chairperson

Ach' (Sheila) Davis: Board Secretary

Nikki Chen - Board Member

Rhianna Johnson - Board Member

Lisa White - Board Member

Ashley Duncan - Board Member

Abby Lovett-Uddin - Board Member

Student Representative:

Samantha Sanchez

Crystal Rauda

School Officials:

Dr. Jamila Singleton: Executive Director - RSV

Dr. Sarah Yee: Interim/Sub Director of Operations

Recommendation: The board approves the minutes of the April 28 regular board meeting.

BOARD SECRETARY TO READ PRIOR TO ALL PUBLIC COMMENT:

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted three - five minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record, and we must adhere to FERPA - Family Educational Rights and Privacy Act. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

The "Reports, Requests, and Comments by Board Members" section of the board agenda is a platform for members to share updates, solicit requests, or make comments on relevant topics.

The purpose of the Student Representative Board Report is to share student perspectives, achievements, and concerns with school leadership to ensure student voices inform decisions and school improvement efforts. It also strengthens communication between students and staff, fostering collaboration, transparency, and a positive school culture.

• Enrollment update  
• 26–27 recruitment pipeline update
• SBAC state testing recap (testing wraps the week of April 28)
• Survey data debrief — Johns Hopkins (Excel export) and Catalyze (link) 
• Revised Budget Timeline

ED Updates (May 2026)

(Subject to objections by the board members, the following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by the board. If discussion is requested, the items will be moved from the Consent agenda and considered separately after the motion has been made and passed to approve the remaining items.)

In accordance with RCW 42.24.080 and RCW 42.24.090, the following financial disbursements and payroll for April 2026 have been audited, certified by the Auditing Officer, and are presented for formal Board approval to ensure legal accountability, transparency, and fiscal integrity.

Payroll Certification – RCW 42.24.080

The Auditing Officer has reviewed and certified payroll disbursements as required. These payments have been recorded on a payroll listing made available to the Board. The April 2026 payroll direct deposit total is $59,951.87.

Approved Amount: $59,951.87 (Payroll Direct Deposit)

Accounts Payable Certification – RCW 42.24.090

The Auditing Officer has audited and certified the following accounts payable disbursements. Claims for expense reimbursements have also been certified as required. These payments have been recorded on a listing made available to the Board. The April 2026 accounts payable total is $92,841.33.

Approved Amount: $92,841.33

• Electronic Funds Transfer – Public Checking: $87,428.05
• Electronic Funds Transfer – Private Savings: $5,413.28

Non-Accounts-Payable Cash Disbursements Certification – RCW 42.24.090

The Auditing Officer has reviewed and certified all non-accounts-payable electronic and manual check disbursements. These payments have been recorded on a listing made available to the Board. The April 2026 non-accounts-payable cash disbursement total is $11,650.77.

Approved Amount:

• Electronic Payments: $11,650.77 (EFT – Public Checking)
• Manual Checks: $0.00

Total Disbursements for Approval (April 2026) $164,443.97 (Payroll $59,951.87 + A/P $92,841.33 + Non-A/P Electronic $11,650.77 + Manual Checks $0.00)

Recommended Board Action Motion: Move to approve the audited financial disbursements and payroll for April 2026, totaling $164,443.97, as presented.

One note: the certification documents state "As of May 26, 2026, the Board approves payments totaling..." — so these are slated for the May 26 board meeting. The figures all reconcile against the certification page and the registers.

Sources: April Financials folder — 4 - Payroll & AP Certification Apr 2026.pdf, 5 - Payroll Summary Apr 2026.pdf, 6a - AP Register Apr 2026.pdf, 6b - Non-AP Cash Disbursements Apr 2026.pdf

Purpose: To approve a staff appointment for the open Humanities position. The candidate has been recommended by the Executive Director and meets applicable Washington State requirements for employment.

Background: Paige Pearson is recommended for appointment to World Language teacher, as of January 2026 through June 2026, under classification C270700 – Emergency Substitute Teacher, due to the unavailability of a regularly certificated candidate.  This move occured when Ana Gonzalez-Pulido took on the Humanities/History position. 

Recommended Motion: "I move that the Board approve the appointment of Paige Pearson to the open Humanities position under classification C270700 (Emergency Substitute Teacher), contingent upon successful background checks and compliance with certification requirements, as recommended by the Executive Director."

Policy Copy  for final approval

Purpose of Agenda Item

To discuss dashboard and guidance from the commission. 

Link

Recommended Board Action

“I move that the Board receive and accept the May 2026 Compliance Dashboard.

Year 1 underway. 

Strategic Plan ready HERE for Board approval.

Assets: $3,101,554.43

Liabilities: $1,827,440.84

Change in Liabilities: Liabilities increased by $66,850.14 from March 31, 2026, driven primarily by a temporary spike in accounts payable (up $80,098.68 to $100,710.23 at month-end). This was partially offset by full payoff of the credit card balance (now $0.00, down $4,435.58), continued paydown of the construction loan payable (down $5,554.90 to $1,056,392.24), and a modest reduction in other current liabilities (down $3,258.06, mainly retirement and use tax payable).

Net Assets (Equity): $1,274,113.59

Cash on Hand: $970,381.98 in total bank accounts

Days Cash on Hand: 140 days — This remains well above the 60-day benchmark, indicating a strong liquidity position.

Revenue & Expenditures (SY25–26 Year-to-Date, through April 2026)

Total Revenue: $1,710,698 (63.8% of budget; includes public revenue and grant revenue, including the remaining portion of the 24–25 Growth Grant and the $50K ESWA grant)

Total Expenditures (FASB basis): $1,656,240 (68.4% of budget; reflects pacing across salaries, benefits, contracted services, school operations, and facilities)

Net Income (FASB): $54,458 YTD

Net Revenue (after depreciation): ($61,205.00)

Enrollment Update

Average Annual FTE: 62.9 (target: 75) — 84% of budgeted enrollment. April Enrollment (snapshot): 63.5 students

By grade actual (budget):

• 9th: 21 (35)
• 10th: 22 (25)
• 11th: 20.5 (20)

SPED: Actual 21 vs. budget 27

Enrollment remains below target. Current reporting notes an estimated ~$122K revenue decrease tied to the enrollment shortfall.

Key Financial Indicators

• Public Revenue Received: 63% of budget (goal: 67%) 
• Private Revenue Received: 73% of budget (goal: 67%)  
• Expenditure Control (FASB, excl. depreciation): 67% of budget (goal: 67%) — on target; year-end projection is 100% of budget.
• Days Cash on Hand: 140 days (benchmark: 60 days) — strong stability.

Long-Term Financial Sustainability

• The school continues to maintain strong liquidity, with 140 days cash on hand, supported by disciplined expenditure pacing and strong private revenue progress year-to-date. However, long-term sustainability remains structurally constrained without:
  • Increased enrollment, moving toward 75 AAFTE or higher to better realize state and categorical revenues
  • Continued private fundraising and grant acquisition to buffer enrollment volatility and sustain mission-aligned programming

1. 2005 School Improvement Plans Policy 
2. 2414 Community Service Policy and Procedure  [Context: Overview of the new 26-27 CTE Course-Worksite Learning]
3. 2145 Suicide Prevention Policy and Procedure
4. 5252 Maintaining Professional/Student Boundaries Policy and Procedure

Discussion on potential updates to the Bylaws, including 4 year terms for Board of trustees.

2026 Draft  (Bylaws) 

2026 Handbook 

Spring 26 to Spring 27 Calendar

1) Sign up for 1 each event Fall Winter/, Spring, Summer (3x a year)

2) What else do we need to know about that we should be attending as a team? 

JS will share the enrollment support overview with Dr. Yee.

Pursuant to RCW 42.30.110(1)(g), the Board will recess into executive session to review the performance of a public employee. The executive session is expected to last approximately 10 minutes. No action will be taken in executive session; the Board will return to open session before adjournment.

Discussion on Board Term Renewals

• Nikki Chen  (expires June 2026)
• Lisa White      (expires July 2026)
• Ashley Duncan  (expires July 2026)
• Adrienne Mason  (expires Aug 2026)

Background:
Background: In accordance with Rooted School Vancouver's bylaws and WSSDA model governance practices, the Board reviews and renews expiring board member terms to ensure continuity of leadership and governance. The Board is asked to consider renewing an additional term of service.

Action Requested:
 

1. The Board will vote to approve or deny the renewal of Lisa White to serve a new term of 2 years.
2. The Board will vote to approve or deny the renewal of Adrienne Mason to serve a new term of 2 years.
3. The Board will vote to approve or deny the renewal of Ashley Duncan to serve a new term of 2 years.
4. The Board will vote to approve or deny the renewal of Nikki Chen to serve through January 2027.

Motion: The motion was made to adjourn the meeting.

The meeting was adjourned at X:XX PM PST