Roll Call: 

Board Members:

Adrienne Mason: Board Chairperson

Ach' (Sheila) Davis: Board Secretary

Nikki Chen - Board Member

Rhianna Johnson - Board Member

Lisa White - Board Member

Ashley Duncan - Board Member

Student Representative:

Samantha Sanchez

Crystal Rauda

School Officials:

Dr. Jamila Singleton: Executive Director - RSV

Recommendation: The board approves the minutes of the February 24, 2026 regular board meeting.

BOARD SECRETARY TO READ PRIOR TO ALL PUBLIC COMMENT:

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted three - five minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record, and we must adhere to FERPA - Family Educational Rights and Privacy Act. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

The "Reports, Requests, and Comments by Board Members" section of the board agenda is a platform for members to share updates, solicit requests, or make comments on relevant topics.

The purpose of the Student Representative Board Report is to share student perspectives, achievements, and concerns with school leadership to ensure student voices inform decisions and school improvement efforts. It also strengthens communication between students and staff, fostering collaboration, transparency, and a positive school culture.

Purpose of Agenda Item

To discuss dashboard and guidance from the commission. 

Recommended Board Action

“I move that the Board receive and accept the April 2026 Compliance Dashboard.

(Subject to objections by the board members, the following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by the board. If discussion is requested, the items will be moved from the Consent agenda and considered separately after the motion has been made and passed to approve the remaining items.)

In accordance with RCW 42.24.080 and RCW 42.24.090, the following financial disbursements and payroll for March 2026 have been audited, certified by the Auditing Officer, and are presented for formal Board approval to ensure legal accountability, transparency, and fiscal integrity.

Payroll Certification – RCW 42.24.080

The Auditing Officer has reviewed and certified payroll disbursements as required. These payments have been recorded on a payroll listing made available to the Board. The March 2026 payroll direct deposit total is $71,179.86.

Approved Amount: $71,179.86 (Payroll Direct Deposit)

Accounts Payable Certification – RCW 42.24.090

The Auditing Officer has audited and certified the following accounts payable disbursements. Claims for expense reimbursements have also been certified as required. These payments have been recorded on a listing made available to the Board. The March 2026 accounts payable total is $150,953.30.

Approved Amount: $150,953.30

• Electronic Funds Transfer – Public Checking: $148,953.30
• Electronic Funds Transfer – Private Savings: $2,000.00

Non-Accounts-Payable Cash Disbursements Certification – RCW 42.24.090

The Auditing Officer has reviewed and certified all non-accounts-payable electronic and manual check disbursements. These payments have been recorded on a listing made available to the Board. The March 2026 non-accounts-payable cash disbursement total is $7,280.51.

Approved Amount:

• Electronic Payments: $7,280.51 (EFT – Public Checking)
• Manual Checks: $0.00

Total Disbursements for Approval (March 2026) $229,413.67 (Payroll $71,179.86 + A/P $150,953.30 + Non-A/P Electronic $7,280.51 + Manual Checks $0.00)

Recommended Board Action Motion: Move to approve the audited financial disbursements and payroll for March 2026, totaling $229,413.67, as presented.

2320- Field Trips

2320P- Field Trips Procedure

26-27 Calendar (2nd read)

Community and Student Events

The calendar preserves the family- and community-facing events that anchor each year, including:

• Family BBQ (August) and End-of-Year BBQ (May)
• Back to School Night / Conferences (September 10)
• Parent–Teacher Conferences (October 28)
• Student Exhibition (March 17) and Student-Led Conferences (June 1)
• Rooted and Beyond Nights, FAFSA Night, Career Fair, and College Day
• ACT and SAT test dates, plus SBAC ELA/Math testing for 10th graders (April 26–30)
• Junior/Senior Prom, Senior Night, and Graduation (June 11)

Recommendation

I recommend the Board approve the 2026–27 academic calendar as proposed. Adoption at the April 28 meeting allows administration, staff, and families adequate lead time to plan for the upcoming school year and gives the operations team a green light to publish the calendar to the school website and family portal.

PTO Policy Revision

Assets: $3,064,031.12

Liabilities: $1,754,548.52

Change in Liabilities: Liabilities decreased by $39,154.62 from February 28, 2026, driven primarily by lower accounts payable (down $33,196.13), payoff of the credit card balance (now a small credit of $1,606.60), and a modest reduction in the construction loan payable (down $3,907.83).

Net Assets (Equity): $1,309,482.60

Cash on Hand: $878,620.54 in total bank accounts

Days Cash on Hand: 127 days This remains well above the 60-day benchmark, indicating a strong liquidity position.

Revenue & Expenditures (SY25–26 Year-to-Date, through March 2026)

Total Revenue: $1,481,542 (55.3% of budget; includes public revenue and grant revenue, including the remaining portion of the 24–25 Growth Grant and the $50K ESWA grant)

Total Expenditures (FASB basis): $1,391,715 (57.5% of budget; reflects pacing across salaries, benefits, contracted services, school operations, and facilities)

Net Income (FASB): $89,827 YTD

Net Revenue (after depreciation): ($25,835.99)

Enrollment Update

Average Annual FTE: 62.9 (target: 75) — 84% of budgeted enrollment March Enrollment (snapshot): 63.5 students

By grade actual (budget):

• 9th: 20 (35)
• 10th: 23 (25)
• 11th: 20.5 (20)

SPED: Actual 21 vs. budget 27

Enrollment remains below target and continues to be the primary structural risk because it directly reduces apportionment and categorical revenue. Current reporting notes an estimated ~$120K revenue decrease tied to the enrollment shortfall.

Key Financial Indicators

• Public Revenue Received: 54% of budget (goal: 58%) — below target due to enrollment miss and flagged for monitoring.
• Private Revenue Received: 73% of budget (goal: 58%) — on target/strong to date.
• Expenditure Control (FASB, excl. depreciation): 57% of budget (goal: 58%) — on target.
• Days Cash on Hand: 127 days (benchmark: 60 days) — strong stability.

Long-Term Financial Sustainability

• The school continues to maintain strong liquidity, with 127 days cash on hand, supported by disciplined expenditure pacing and strong private revenue progress year-to-date. However, long-term sustainability remains structurally constrained without:
• Increased enrollment, moving toward 75 AAFTE or higher to better realize state and categorical revenues
• Continued private fundraising and grant acquisition to buffer enrollment volatility and sustain mission-aligned programming

<Governance>

1630-Evaluation of the Superintendent (needs to be updated)

Executive Director Evaluation

Draft 

Board of Trustees Job Description

Draft

Discussion on potential updates to the Bylaws, including 4 year terms for Board of trustees.

2026 Revision to Bylaws

Spring 26 to Spring 27 Calendar

1) Sign up for 1 each event Fall Winter/, Spring, Summer (3x a year)

2) What else do we need to know about that we should be attending as a team? 

JS will share the enrollment support overview 

Discussion on Board Term Renewals

• Nikki Chen  (expires June 2026)
• Lisa White      (expires July 2026)
• Ashley Duncan  (expires July 2026)
• Adrienne Mason  (expires Aug 2026)

Background:
In accordance with Rooted School Vancouver’s bylaws and WSSDA model governance practices, the Board reviews and renews expiring board member terms to ensure continuity of leadership and governance. The Board is asked to consider reinstating Ach' Sheila Davis for an additional term of service.

Action Requested:
The Board will vote to approve or deny the reinstatement of Ach' Sheila Davis to serve a new term of 1 year.

Proposed Motion:
“I move that the Rooted School Vancouver Board of Directors approve the reinstatement of Ach' Sheila Davis for a new term of one year, beginning January 24, 2026 and ending January 30, 2027”

Action Requested:
The Board will vote to approve or deny Abby Lovett-Uddin to serve a term of two years from April 18, 2026 to April 18, 2028.

Proposed Motion:
“I move that the Rooted School Vancouver Board of Directors approve the a new term of two years, beginning April 18, 2026 and ending April 18, 2028”

Motion: The motion was made to adjourn the meeting.

The meeting was adjourned at X:XX PM PST