Roll Call: 

Board Members:

Adrienne Mason: Board Chairperson

Ach' (Sheila) Davis: Board Secretary

Nikki Chen - Board Member

Rhianna Johnson - Board Member

Lisa White - Board Member

Ashley Duncan - Board Member

School Officials:

Dr. Jamila Singleton: Executive Director - RSV

Community Members:

Abby Lovett

Emareena Danielles 

BOARD SECRETARY TO READ PRIOR TO ALL PUBLIC COMMENT:

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted three - five minutes. The board will listen, but may not directly respond to any comments. Please do not use specific student, teacher or administrator names in your comments as our meetings are open to the public and public record, and we must adhere to FERPA - Family Educational Rights and Privacy Act. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

The "Reports, Requests, and Comments by Board Members" section of the board agenda is a platform for members to share updates, solicit requests, or make comments on relevant topics.

Welcome Board Prospects:

• Dr. Abby Lovett-Uddin--deep CTE expertise, instructional coaching, school quality, systems accountability; Join the Academic Excellence Committee 
• Emareena Danielles -- trauma-responsive education, love & justice, and operationally skilled to support board growth; Join the Governance Committee 

2nd Reading 

26-27 Calendar

Goal: Board members leave with a shared understanding of the CTE trajectory, the staffing and funding milestones that make it possible, and a renewed commitment to positioning Rooted as a career-connected school where every student graduates with marketable skills and credentials.

• CTE Addendum
• Schedule w/ CTE expansions

Enrollment projections and budget proposals

Expanding CTE Enrollment

Desired outcome: Agree on the small set of health indicators the board will monitor consistently.

Guiding questions:

• Which 2-3 metrics most clearly tell us whether the school is on a sustainable path int he coming 6 months?
  • When does enrollment require the most board attention?
  • What needs to be monitored monthly by the board versus managed operationally by school leadership?
  • How might we approach CTE expansion in the next 3 years? What are the indicators of progress? 

The proposed budget for the upcoming school year is designed to support Rooted School Vancouver’s academic program, student support systems, staffing stability, and long-term financial sustainability.

• projected enrollment
• expected revenue sources
• staffing assumptions
• grant funding or one-time funds
• known cost increases such as salaries, benefits, facilities, transportation, or contracted services
• Board Memo -budget overview 26-27

Recommendations for the Budget Amendment Process

1. Intro (April Retreat)
2. Public Comment/ Discussion (April) 
3. First Read (May)
4. Approval (June)

25-26 Goals

• Assess Board Capacity
  Evaluate the board’s current strengths, gaps, and training needs through a self-assessment, then identify key development priorities and share recommendations with the full board.
• Clarify Roles and Strengthen Engagement
  Update the Board Member Job Description so expectations are clear and trustees are better aligned around committee participation, commitments, and engagement standards.
• Strengthen Board Recruitment and Composition
  Use the capacity assessment to identify what expertise, backgrounds, and representation are needed, then develop a recruitment profile and bring forward potential candidates.

Draft 

Draft

New Board Member Onboarding Binder   

The goal is to create a clear, repeatable onboarding "system" to quickly onboard new trustees.

Work prompts for in-session discussion include:

Running List of Items

• What must a new trustee know in 
  • 30 days? 
  • 90 days?
• What should be "read only" vs "reference" vs "action required"?
• Where will the binder live (Google Drive/Board portal) and who maintains it?

• Adrienne Mason: Outreach materials, finance, fundraising, norms, checklist
• Sheila Davis: Trustee quotes/snapshot
• Rhianna Johnson: Welcome, governance basics
• Jamila Singleton: Policies, calendar, school model, dashboards, templates

Enrollment Strategy this spring

OPENING FRAME --

• We have 23 families who said yes — and then went quiet. Our job right now is not to recruit. It's to convert.
• The budget is built for 110 students. We are at 8 confirmed (+ 43 returning confirmations). That gap is not a recruitment problem — it's a follow-through problem, and Board engagement can be a key lever.

THE ASK —

• Commit by April 14. Family briefs land in your inbox by April 16.
• Make your calls in your assigned window. Log outcomes in the shared sheet — one line per call.
• Show up to the Beloved Community Market. If you see an RSV family, sit with them for five minutes.
• The rest of the Board will get access on April 18th.

ACCOUNTABILITY --

• We will report conversion numbers at the May Board meeting.
• If a family needs hands-on registration help, route them to the Director of Operations — don't let it die in your inbox.

Action Requested:
The Board will vote to approve or deny Abby Lovett-Uddin to serve a term of two years from April 18, 2026 to April 18, 2028.

Proposed Motion:
“I move that the Rooted School Vancouver Board of Directors approve the a new term of two years, beginning April 18, 2026 and ending April 18, 2028”

Action Requested:
The Board will vote to approve or deny Emareena to serve a term of two years from April 18, 2026 to April 18, 2028.

Proposed Motion:
“I move that the Rooted School Vancouver Board of Directors approve the a new term of two years, beginning April 18, 2026 and ending April 18, 2028”

Background:
In accordance with Rooted School Vancouver’s bylaws and WSSDA model governance practices, the Board reviews and renews expiring board member terms to ensure continuity of leadership and governance. The Board is asked to consider reinstating Ach' Sheila Davis for an additional term of service.

Action Requested:
The Board will vote to approve or deny the reinstatement of Ach' Sheila Davis to serve a new term of 1 year.

Proposed Motion:
“I move that the Rooted School Vancouver Board of Directors approve the reinstatement of Ach' Sheila Davis for a new term of one year, beginning January 24, 2026 and ending January 30, 2027”

We will want to extend the terms for 1 or 2 year terms:

• Nikki Chen  (expires June 2026)
• Lisa White      (expires July 2026)
• Ashley Duncan  (expires July 2026)
• Adrienne Mason  (expires Aug 2026)