Board Members:

Adrienne Mason: Board Chairperson

Tyrone Foster - Board Member 

School Officials:

Steven Carney: Executive Director & School Leader - RSV

Angie Lundgren: Director of Operations - RSV

JGP

Matt Paolini - JGP

Katie Silberstein - JGP

Eddie Allen PNW - Fundraising

Purpose:

To review April's financial performance, assess progress toward fundraising targets, and identify strategic actions to close the year-end donation gap and support long-term financial sustainability.

Discussion Points:

Financial Overview (as of April 30, 2025)

Revenue Performance:

Public revenue received: 59% of budgeted (target: 66%)

Private revenue received: 72% of budgeted (above 67% target)

Donations received: $6,000 (vs. $42,000 budgeted), resulting in a $36,000 shortfall

State revenue shortfall of $80K driven by enrollment miss; Title I claims submitted in April

Expenditures:

Total expenses at 53% of budgeted (on target)

Salaries at 61.5%, school operations at 25.2%, with increased fundraising contract costs

Cash Position:

Days Cash on Hand: 115 (well above the 60-day target)

Total current assets increased to $875K; net revenue to date $74.6K

Key Budget Challenges:

Enrollment shortfall: 52 students vs. 70 budgeted

Revenue losses: $80K (state) + $45K (SPED)

Contingency funds fully utilized due to enrollment gaps

Payroll & AP Highlights:

Total payroll payments: $68,036.30; Direct deposit: $49,988.61

AP Register for April: $71,066.07, including major payments to HCA-SEBB, Joule Growth Partners, and Pacific Northwest Fundraising

Non-AP disbursements: $1,223.21, with expenses for utilities, taxes, and office software

Strategic Recommendations:

Fundraising Push: Continue donor outreach to address the $36K shortfall

Expense Monitoring: Maintain lean operations through end of fiscal year

FY25-26 Planning: Leverage improved staffing plans for long-term sustainability

Action Items:

Committee feedback on budget pacing and contingency planning

Review opportunities to close donation gap by June

Confirm final adjustments for FY25 budget and staffing model alignment

Purpose:

To review progress on fundraising initiatives, grant submissions, and donor engagement efforts led by Pacific Northwest Fundraising (PNWF), ensuring alignment with Rooted School Vancouver’s development goals.

Discussion Points:

Grant Writing & Funding Updates

• Status of submitted grants and pending applications
• New grant opportunities identified
• Follow-up and reporting on awarded grants

Donor Engagement & Stewardship

• Updates on donor outreach and cultivation efforts
• Progress on recurring giving program
• Upcoming donor events or campaigns

Fundraising Campaigns & Revenue Goals

• Performance of recent fundraising initiatives
• Timeline and strategy for upcoming campaigns
• Adjustments needed to meet revenue targets

Database & Infrastructure Development

• Updates on Zeffy donor management implementation
• Key donor metrics and insights
• Staff and board training progress

Next Steps & Action Items

• Key takeaways and follow-ups for next check-in
• Additional board support needed for fundraising efforts

• Recap of action items and final remarks.
• Confirmation of the next meeting date