Excel Academy (CA)
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday March 9, 2023 at 11:00 AM
Location
Excel Academy Charter School
1 Technology Drive, Ste I-811
Irvine, CA 92618
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
Zoom Meeting Information:
Dial In: +1 669 444 9171 US
Meeting ID: ID: 831 0162 3946
Join URL: https://us06web.zoom.us/j/83101623946
MISSION STATEMENT
Excel Academy will provide flexible, personalized learning through a customized course of study that will educate, motivate, and instill a love of learning in each individual student. Teachers and parents will join together to maintain high expectations and promote academic excellence for all students creating the next generation of leaders.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Excel Academy Charter Schools.
Directors Present
L. Alvarado, M. Humphrey, S. Fraire, S. Houle, W. Hall
Directors Absent
None
Guests Present
L. Hansen
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approve/Adopt Agenda
A.
Agenda
III. Approve Minutes
A.
Minutes of the Regular Board Meeting held on February 9, 2023
IV. Board Governance
A.
Board Calendar
V. Adjourn to Closed Session
A.
The Board will consider and may act on any of the Closed Session matters.
VI. Reconvene Regular Meeting
A.
Report out any action taken in closed session.
VII. Correspondence/Proposals/Reports
A.
School Highlights - Presented by Heidi Gasca, Executive Director/CEO
Heidi Gasca shared highlights from the month of February.
VIII. Consent
A.
Consent - Business/Financial Services
- Check Register - January 2023
- Approval of Excel Academy Charter Schools Content & Community Provider (CCP) Renewal Documents 2023-24
B.
Consent - Education Student/Services
1. Approval of Personalized Path & Virtual Path Master Agreements (MA) 2023-24
2. Approval of Personalized Path & Virtual Path Acknowledgment of Responsibilities (AOR) 2023-24
3. Approval of Excel Academy Charter Schools Special Event Contract 2022-23
4. Approval of Excel Academy Charter Schools Prom Proposal
5. Approval of Ayres Hotel Contract for Excel Academy Charter Schools CAASPP Testing
C.
Consent - Personnel Services
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Job Descriptions
D.
Consent Items - Policy Development
Approval of existing board policies revised, reviewed, and eliminated by staff for the 2022-2023 school year.
Board Policies: Revised
The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.
3000 Series - Business/Non-Instructional
3115 - EA General Terms and Conditions of the Purchase Order
4000 Series - Personnel Services
4115 - EA FMLA Policy
4150 - EA Mileage Reimbursement Policy
5000 Series - Student Services
5015 - EA Title IX Harassment, Intimidation, Discrimination, and Bullying Policy
6000 Series - Instruction
6010 - EA Independent Study Policy
6116 - EA Discipline and Involuntary Withdrawal Policy
Board Policies: Reviewed
The following policies are being brought to the Board without changes for annual review.
1000 Series - Community Relations
1025 - EA Uniform Complaint Procedures Policy
1035 - EA Access to Public Records Policy
4000 Series - Personnel Services
4000 - EA Concepts and Roles
4010 - EA At-Will Policy
4015 - EA Equal Employment Opportunity Policy
4020 - EA Background Check Policy
4025 - EA TB Testing Policy
4035 - EA Mandated Reporter - Child Abuse Policy
4040 - EA Corporal Punishment Policy
4045 - EA Professional Boundaries Policy
4050 - EA Whistleblower Policy
4055 - EA Internal Complaint Policy
4060 - EA Unlawful Harassment, Discrimination, Retaliation Policy and Complaint Form
4065 - EA Meal and Rest Period Policy
4070 - EA Lactation Accommodation Policy
4075 - EA Drug, Alcohol, Smoke Free Workplace Policy
4080 - EA Acceptable Use of Technology Policy
4085 - EA Payroll Withholdings Policy
4090 - EA COBRA Policy
4105 - EA Paid Sick Leave Policy
4010 - EA Pregnancy Disability Leave Policy
4125 - EA Victims of Crime Policy
4130 - EA Remote Work Policy
4160 - EA Children of Teachers Policy
4165 - EA Employee Driving Policy
4170 - EA Injury Illness Prevention Plan
Board Policies: Eliminated
The following are policies that have been eliminated due to no longer being necessary.
4120 - EA Families First Coronavirus Response Act Policy
E.
Consent items listed under A through D are considered routine and will be approved/adopted by a single motion.
IX. Business/Financial Services
A.
Approval of Second Interim Financial Report
B.
Approval of Annual Audit Engagement Services between CliftonLarsonAllen (CLA) and Excel Academy Charter Schools
X. Education Services
A.
Approval of Curriculum Associates Agreement for i-Ready Assessment for 2023-24 (Renewal)
B.
Approval of Parsec Education Service Agreement 2023-24 (Renewal)
XI. Personnel Services
A.
Approval of 2023-2024 Strategic Staffing Plan
Fiscal Impact: $ 13,841,190.55
B.
Approval of Excel Academy Charter Schools Paycom SPIN Proposal
C.
Approval of San Diego County Office of Education (SDCOE) Early Education Teacher Development Grant
XII. Comments
A.
Board Comments
The Board commended the organization on their work, their California Distinguished school award; the applauded Megan Anderson for her work as the Director of Human Resources. They appreciate the high quality of EACS staff.
"One shines, we all shine."
B.
CEO Comments
Heidi Gasca echoes the Board's comments and appreciates the Board's support. She commends her team for their passion.
No action was taken.