Under the Canopy School
Minutes
General Board Meeting
Under the Canopy School
Date and Time
Tuesday February 10, 2026 at 6:00 PM
Location
3205 W. 39th Street
Tulsa, OK 74107
Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.
Authority: Title 25 Oklahoma Statutes, Section 311.A.1.
The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.
Directors Present
Janet McKenzie, Shan Glandon, Stan Khrapak, Taylor Smith
Directors Absent
Patrick Boulden
Directors who arrived after the meeting opened
Taylor Smith
Ex Officio Members Present
Margaritte Arthrell-Knezek
Non Voting Members Present
Margaritte Arthrell-Knezek
Guests Present
Kris Miller, Terryce Boxley, amber.gates@underthecanopy.org
I. Opening Items
A.
Record Attendance
Taylor Smith arrived at 6:21 PM.
B.
Call the Meeting to Order
Stan Khrapak called a meeting of the board of directors of Under the Canopy School to order on Tuesday Feb 10, 2026 at 6:09 PM.
C.
Approve minutes - January 13, 2026 Board Meeting
Shan Glandon made a motion to approve the minutes from January General Board Meeting on 01-13-26.
Janet McKenzie seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Patrick Boulden |
Absent
|
| Taylor Smith |
Absent
|
| Janet McKenzie |
Aye
|
II. For Vote
A.
Vote to approve December Financial Report
Shan Glandon made a motion to delay approval of financials to next mtg to give time to review.
Janet McKenzie seconded the motion.
- PO 117 confirm amount with treasurer.
- Show balance report of Walton and 918 grant funds received during '24-'25 year so there is a sense of what remains.
| Roll Call | |
|---|---|
| Patrick Boulden |
Absent
|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Taylor Smith |
Absent
|
| Janet McKenzie |
Aye
|
B.
To approve UTCS Extended School Year Policy
Taylor Smith made a motion to approve the ESY policy.
Shan Glandon seconded the motion.
- Review of ESY policy for SPED.
- OSD will be monitoring UTCS.
- Few policies and procedures still needed to be in compliance.
- Due in June.
- Will come to observe UTCS February '27.
| Roll Call | |
|---|---|
| Taylor Smith |
Aye
|
| Janet McKenzie |
Aye
|
| Stan Khrapak |
Aye
|
| Patrick Boulden |
Absent
|
| Shan Glandon |
Aye
|
C.
To approve UTCS Mental Health Policy
Shan Glandon made a motion to delay appoval of mental health policy to the next meeting.
Taylor Smith seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Taylor Smith |
Aye
|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Patrick Boulden |
Absent
|
D.
To approve UTCS Transfer Policy to include special education
Shan Glandon made a motion to approve the UTCS Transfer Policy which includes special education.
Taylor Smith seconded the motion.
- If there is a transfer student with special needs we will serve that student.
- We are required to have a policy in place.
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Patrick Boulden |
Absent
|
| Taylor Smith |
Aye
|
E.
To approve the School Calendar for the 2026 - 2027 school year
Taylor Smith made a motion to approve the school calendar for the 2026-2027 school year.
Shan Glandon seconded the motion.
- 168 school days.
- Following much of TPS calendar.
| Roll Call | |
|---|---|
| Patrick Boulden |
Absent
|
| Stan Khrapak |
Aye
|
| Shan Glandon |
Aye
|
| Janet McKenzie |
Aye
|
| Taylor Smith |
Aye
|
F.
Vote to approve Model 1 lease agreement for buses
Taylor Smith made a motion to table agreement for buses until next meeting.
Shan Glandon seconded the motion.
- Propose buying two new buses. $204,000
- CSP can pay for it.
- 14 passengers for each bus.
- Won't need CDL license to drive.
- Will need two buses to take one class.
- Will be under warranty. Warranty work can be done in Tulsa.
- General funds will absorb maintenance costs.
- Insurance for two vehicles and two drivers ranges between $9,765 and $35,474.
- Questions remaining:
- Estimate on monthly expenditures for use of bus.
- Options for parking and safety of bus.
| Roll Call | |
|---|---|
| Stan Khrapak |
Aye
|
| Janet McKenzie |
Aye
|
| Patrick Boulden |
Absent
|
| Taylor Smith |
Aye
|
| Shan Glandon |
Aye
|
III. Reports
A.
Head of School Report
- 210 applied for enrollment.
- Tours have been a wonderful way for people to know about and understand UTCS.
- 50 slots to fill. 8 in kdg. Handful in other grades. 10 half-time prek. 30 full -time pre-k
- MAPS testing going well.
- Great Tulsa People article.
- Tulsa NPR reached out to UTCS.
- NBC nightly news kids edition coming.
- Family Council meetings happening regularly. There is a treasurer, secretary and president.
- Last Thursday of the month for evening family council mtg. Possible Loom presentation available.
- Committees are meeting monthly.
- GKFF portal is open now until Mar. 6.
- Public Waldorf alliance meeting in LA went well.
- SPED teacher maternity leave. Partners in wellness will support. OT and Speech can come service our children on IEPs. Not full replacement but will stay in compliance. Staff will take on covering emotional support part of her program.
- Need board treasurer.
B.
Education Report
- Highlight of LA conference was the power of storytelling.
- How to bring stories effectively and authentically if about culture not a part of. You can't know every culture but it is your responsibility to do the research and immerse yourself in that environment so you can be authentic.
- Teachers came back more energized and ready to learn more about Waldorf.
- Maps testing in progress.
C.
Operations Report
- Fire alarm compliant
- Partnering with TPS to notify UTCS when there is a safety issue.
IV. Discussion
A.
Board Retreat and Trainings
- Will send out dates to reschedule the retreat.
B.
Foundation Board Creation
- We have a foundation!
- Foundation bylaws will be guided by the school board.
- Donations will be run through foundation.
C.
Board Membership Report
- Need to gather board directors information for the annual school board membership report for the state.
V. Proposals for Future Agenda Items
A.
Terryce Boxley requests that the board consider pay for support staff for snow days.
Specific concern about the recent no school snow days of Jan. 26 - 29.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:09 PM.
Respectfully Submitted,
Janet McKenzie