Download minutes PDF Minutes Approved

Under the Canopy School

Minutes

General Board Meeting

Under the Canopy School

Date and Time

Tuesday June 24, 2025 at 6:00 PM

Location

UTCS Office

1110 S. Yale Avenue

Tulsa, OK. 74112

Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.

 

Authority: Title 25 Oklahoma Statutes, Section 311.A.1.


 

The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.

Directors Present

Patrick Boulden, Shan Glandon, Stacey Leigh, Stan Khrapak

Directors Absent

Allison Irby Vu

Ex Officio Members Present

Margaritte Arthrell-Knezek

Non Voting Members Present

Margaritte Arthrell-Knezek

Guests Present

Kris Miller

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Stan Khrapak called a meeting of the board of directors of Under the Canopy School to order on Tuesday Jun 24, 2025 at 6:05 PM.

C.

Approve minutes - Special Meeting on June 12, 2025

Patrick Boulden made a motion to approve the minutes from Special Meeting on 06-12-25.
Stacey Leigh seconded the motion.
The board VOTED to approve the motion.
Roll Call
Patrick Boulden
Aye
Allison Irby Vu
Absent
Stacey Leigh
Aye
Stan Khrapak
Aye
Shan Glandon
Aye

II. For Vote

A.

Vote to approve May financial statement

Patrick Boulden made a motion to approve the financial report for May.
Shan Glandon seconded the motion.

Margaritte said due to vacations, the finance committee did not meet about this, the report was individually used.  

Shan commented about how much money is left in the planning year of CSP funds.  Margaritte said this money will carry over to the next fiscal year.

Stan said the pie chart is not needed.

Stan asked about how the BOk check card is used.

The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Absent
Stan Khrapak
Aye
Stacey Leigh
Aye
Shan Glandon
Aye
Patrick Boulden
Aye

B.

Electrician Proposal

Patrick Boulden made a motion to approve the electrical proposal for repairs.
Stacey Leigh seconded the motion.
The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Allison Irby Vu
Absent
Patrick Boulden
Aye
Stacey Leigh
Aye
Shan Glandon
Aye

C.

HVAC Proposal

Shan Glandon made a motion to approve ES2 contract to replace 4 inoperable RTU HVACs, and the service of the remaining 8 HVACs.
Patrick Boulden seconded the motion.

Stan read the proposal out loud.  

Stacey asked to get costs on replacing the rest of the roof top HVACs.

Stacey noted air filters and refrigerant will need to be purchased by UTCS.

The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Shan Glandon
Aye
Allison Irby Vu
Absent
Patrick Boulden
Aye
Stacey Leigh
Aye

D.

Fire Alarm System

Patrick Boulden made a motion to approve the Key Communications scope of work.
Stacey Leigh seconded the motion.

Shan noted the proposal includes taxes, which should be negotiated with the UTCS tax exempt status.

The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Absent
Shan Glandon
Aye
Stan Khrapak
Aye
Stacey Leigh
Aye
Patrick Boulden
Aye

E.

Approval of adding Student Records Portal and API to Sylogist SIS contract

Patrick Boulden made a motion to accept the updated service agreement with Sylogist to include the Student Records Portal.
Stacey Leigh seconded the motion.
The board VOTED to approve the motion.
Roll Call
Shan Glandon
Aye
Patrick Boulden
Aye
Allison Irby Vu
Absent
Stacey Leigh
Aye
Stan Khrapak
Aye

F.

Trash and Recycling Proposal

Patrick Boulden made a motion to approve the trash and recycling proposal with American Waste.
Stacey Leigh seconded the motion.

Fees were discussed.  

 

The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Stacey Leigh
Aye
Shan Glandon
Aye
Allison Irby Vu
Absent
Patrick Boulden
Aye

G.

Vote to approve the rescinding of a teacher's agreement

Patrick Boulden made a motion to approve rescinding the teacher's agreement.
Shan Glandon seconded the motion.
The board VOTED to approve the motion.
Roll Call
Shan Glandon
Aye
Stacey Leigh
Aye
Patrick Boulden
Aye
Stan Khrapak
Aye
Allison Irby Vu
Absent

H.

Contracts for Summer Institute Presenters

Stan Khrapak made a motion to push this vote to the next meeting.
Patrick Boulden seconded the motion.
The board VOTED to approve the motion.
Roll Call
Shan Glandon
Aye
Stan Khrapak
Aye
Allison Irby Vu
Absent
Stacey Leigh
Aye
Patrick Boulden
Aye

I.

Furniture Purchasing

Patrick Boulden made a motion to approve the furniture purchase.
Shan Glandon seconded the motion.

Stan confirmed CSP covers this amount to spend.

The board VOTED to approve the motion.
Roll Call
Patrick Boulden
Aye
Allison Irby Vu
Absent
Stacey Leigh
Aye
Shan Glandon
Aye
Stan Khrapak
Aye

J.

Kitchen Appliances & Renovations Purchasing

Patrick Boulden made a motion to approve the purchase of the combi oven from Curtis Restaurant Supply.
Stacey Leigh seconded the motion.
The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Absent
Shan Glandon
Aye
Stan Khrapak
Aye
Patrick Boulden
Aye
Stacey Leigh
Aye
Stacey Leigh made a motion to approve the kitchen appliances and supply from Amundsen.
Shan Glandon seconded the motion.
The board VOTED to approve the motion.
Roll Call
Patrick Boulden
Aye
Stan Khrapak
Aye
Allison Irby Vu
Absent
Shan Glandon
Aye
Stacey Leigh
Aye

K.

Stroud Braided Rugs

Patrick Boulden made a motion to approve the Stroud Braided Rug supply order.
Stacey Leigh seconded the motion.
The board VOTED to approve the motion.
Roll Call
Stacey Leigh
Aye
Stan Khrapak
Aye
Shan Glandon
Aye
Patrick Boulden
Aye

L.

Approval of Chalkboard purchasing

Patrick Boulden made a motion to approve the purchase of chalkboard quote 14659 with NY Blackboards.
Shan Glandon seconded the motion.
The board VOTED to approve the motion.
Roll Call
Shan Glandon
Aye
Patrick Boulden
Aye
Stacey Leigh
Aye
Stan Khrapak
Aye
Allison Irby Vu
Absent

M.

Student Portrait photographer Dana Kent

Stacey Leigh made a motion to accept the Dana Kent photography agreement.
Patrick Boulden seconded the motion.
The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Absent
Patrick Boulden
Aye
Shan Glandon
Aye
Stacey Leigh
Aye
Stan Khrapak
Aye

III. Reports

A.

Head of School Report

Waldorf verse - "Lose yourself to find yourself."

Enrollment is looking good, continuing to make offers.

Interviewing for kindergarten teachers, office assistant, and teacher aides.  Still getting even more people applying. 

Fundraising meeting - next Monday, June 30th, 6 - 7:30 pm

Waldorf Welcome - next Tuesday, July 1st, 5:30 - 7:30 pm

Board members are invited to the online Public Waldorf 101 training starting July 9th, 10 am - 4 pm.

Summer Institute speakers - Neera, Sierra, Jared, Andréa, American Fidelity

Still deciding on Antioch training in February.

Donor Opportunity list has already had helpful response, Stan will share.

Integrative Student Support and Common Concern plans are coming together.

Student demographics report discussed.

B.

Governance/Legal Committee

Patrick discussed missed meetings that are unexcused.

C.

Education Committee

Incorporating festivals.

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:49 PM.

Respectfully Submitted,
Kris Miller