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Under the Canopy School

Minutes

Special Meeting

Under the Canopy School

Date and Time

Thursday May 29, 2025 at 6:00 PM

Location

1110 S. Yale Ave.

Tulsa, OK. 74112

Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.

 

Authority: Title 25 Oklahoma Statutes, Section 311.A.1.


 

The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.

Directors Present

Allison Irby Vu, Patrick Boulden, Stan Khrapak

Directors Absent

Shan Glandon, Stacey Leigh

Ex Officio Members Present

Margaritte Arthrell-Knezek

Non Voting Members Present

Margaritte Arthrell-Knezek

Guests Present

Kris Miller

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Stan Khrapak called a meeting of the board of directors of Under the Canopy School to order on Thursday May 29, 2025 at 6:00 PM.

Stan stated we have a quorum to vote, having 3 out of 5 members present.

C.

Approve minutes - April 8, 2025 General Meeting

Patrick Boulden made a motion to to approve the April 8th meeting minutes.
Allison Irby Vu seconded the motion.

Patrick appreciated the notes added to the minutes

The board VOTED to approve the motion.
Roll Call
Stacey Leigh
Absent
Patrick Boulden
Aye
Allison Irby Vu
Aye
Shan Glandon
Absent
Stan Khrapak
Aye

D.

Approve Minutes April 29, 2025

Patrick Boulden made a motion to to approve the meeting minutes of April 29, 2025.
Allison Irby Vu seconded the motion.
The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Shan Glandon
Absent
Allison Irby Vu
Aye
Stacey Leigh
Absent
Patrick Boulden
Aye

II. For Vote

A.

Vote to approve March financial statement

Patrick Boulden made a motion to approve the March financial statement.
Stan Khrapak seconded the motion.

Allison spoke about the changes - date correction and separating out donations and grants' line.  She also stated this is a new version that is more appropriate for public posting.  

Stan said he appreciates this version of the financial statement. 

The board VOTED to approve the motion.
Roll Call
Stacey Leigh
Absent
Shan Glandon
Absent
Stan Khrapak
Aye
Patrick Boulden
Aye
Allison Irby Vu
Aye

B.

Vote to approve the April 2025 Financial report

Patrick Boulden made a motion to approve the April Financial Report.
Allison Irby Vu seconded the motion.

This is the same new reporting template as the March report, and has added expenditures - computers, and utilities, etc.

Allison said she wanted to have the cost of utililites tracked separately in the reports.

The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Patrick Boulden
Aye
Shan Glandon
Absent
Stacey Leigh
Absent
Allison Irby Vu
Aye

C.

Vote to approve temporary appropriations for July 1, 2025 - June 30, 2026

Patrick Boulden made a motion to approve temporary appropriations for July 1, 2025 - June 30, 2026.
Allison Irby Vu seconded the motion.

Margaritte presented the document 'Cash Flow Budget Year 1 UTCS'.  

The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Aye
Patrick Boulden
Aye
Shan Glandon
Absent
Stacey Leigh
Absent
Stan Khrapak
Aye

D.

Family and Children's Service Agreement

Patrick Boulden made a motion to approve the service agreement with Family and Children's Services.
Allison Irby Vu seconded the motion.

Margaritte explained Family and Children's Service Agreement which allows for counseling and therapy services for students using their own families' insurance.

The board VOTED to approve the motion.
Roll Call
Stan Khrapak
Aye
Shan Glandon
Absent
Patrick Boulden
Aye
Allison Irby Vu
Aye
Stacey Leigh
Absent

E.

Murrell Group Service Contract

Patrick Boulden made a motion to to approve the service contract with Murrell Group for the 25-26 school year and authorize Margaritte to sign.
Allison Irby Vu seconded the motion.

Allison said she likes the flexibility of support.

Margaritte said she wanted to continue working with Murrell Group.

The board VOTED to approve the motion.
Roll Call
Allison Irby Vu
Aye
Shan Glandon
Absent
Patrick Boulden
Aye
Stacey Leigh
Absent
Stan Khrapak
Aye

F.

Salt Food Group Project Manager proposal

Patrick Boulden made a motion to approve the proposed contract with Salt Food Group to function as a project manager for the scope of school building renovation work.
Allison Irby Vu seconded the motion.
The board VOTED to approve the motion.
Roll Call
Shan Glandon
Absent
Patrick Boulden
Aye
Stacey Leigh
Absent
Allison Irby Vu
Aye
Stan Khrapak
Aye

G.

To move the awarded grant money $50,000 to a high yield savings account

Patrick Boulden made a motion to gather more details and postpone vote to next meeting.
Allison Irby Vu seconded the motion.

Questions were asked about access to the money while in the account, what kind of returns, and different high yield savings accounts on the market.  

Allison said she would investigate options and details.

The board VOTED to approve the motion.
Roll Call
Patrick Boulden
Aye
Stacey Leigh
Absent
Shan Glandon
Absent
Stan Khrapak
Aye
Allison Irby Vu
Aye

III. Discussion

A.

Summer fundraiser Committee meeting

Margaritte discussed the meeting, set for Monday, June 2nd at 6 pm at UTCS office at 1110 S. Yale, who's invited and possible simple not extravagant funder ideas.

At 6:43 pm, Allison left the meeting, the board lost quorum and we adjourned the meeting.

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:43 PM.

Respectfully Submitted,
Kris Miller