Final

Under the Canopy School

General Board Meeting

Under the Canopy School
Published on September 20, 2025 at 7:55 PM CDT
Amended on September 21, 2025 at 1:42 PM CDT

Date and Time

Tuesday September 23, 2025 at 6:00 PM CDT

Location

3205 W. 39th Street

Tulsa, OK. 74107

Persons who require a special accommodation to participate in these meetings should contact the Under the Canopy offices, 1110 South Yale Avenue, Tulsa, Oklahoma, 74112, (918) 205-1193, or via Email: info@underthecanopy.org, as far in advance as possible and preferably at least 48-hours before the date of the meeting. Persons using a TDD may contact OKLAHOMA RELAY at 1-800-722-0353 and voice calls should be made to 1-800-522-8506 to communicate via telephone with hearing telephone users and vice versa.

 

Authority: Title 25 Oklahoma Statutes, Section 311.A.1.


 

The agenda for this meeting was posted with the County Clerk, at our principal place of business, and online, 48 hours prior to the meeting.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Record Attendance   1 m
  B. Call the Meeting to Order   Stan Khrapak 1 m
  C. Approve minutes - August 26, 2025 Board Meeting Approve Minutes Stan Khrapak 5 m
II. Reminder:
III. For Vote 6:07 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision by the board.


 

  
  A. Vote to approve Letter of Agreement Teacher Aide Position Vote Margaritte Arthrell-Knezek 5 m
  B. Vote to approve MOU for school counselor intern Vote Margaritte Arthrell-Knezek 5 m
  C. Vote to approve August Financial Report Vote Margaritte Arthrell-Knezek 5 m
  D. Vote to approve comp time for hourly employees Vote Kris Miller 5 m
   

To account for the extra time hourly employees are asked to work by admin.  The extra time would be called 'comp' and used as paid time off.  Comp time would be kept at a minimum, and only used when an hourly employee is approved to work outside their regularly scheduled hours. When the work schedule allows, hourly employees will be kept at 80 hrs per pay period by clocking out early.

  
  E. Vote to approve District Wellness Policy Vote Kristin Miller 5 m
  F. Vote to approve School Closure Policy Vote Margaritte Arthrell-Knezek 5 m
  G. Vote to approve the Segregation of Duties to Mitigate the Risk of Waste, Fraud, and Abuse Policy Vote Margaritte Arthrell-Knezek 5 m
  H. Vote to Approve HAACCP (Hazard Analysis and Critical Control Points) and Standard Operating Procedures Policy Vote Kris Miller 5 m
IV. Old Business
V. Reports 6:47 PM
 

These items are for consideration, discussion, and possible approval, denial, adoption, amendment, or revision:


 

  
  A. Head of School Report FYI Margaritte Arthrell-Knezek 10 m
  B. Facility Report 5 m
  C. Education Report FYI Amber Gates 7 m
  D. Governance/Legal Committee FYI Patrick Boulden 5 m
VI. Discussion 7:14 PM
 

Other than discussion, no action by the board will be taken.


 

  
  A. Board Member Recruitment Discuss Stan Khrapak 6 m
VII. NEW BUSINESS:
 

New business is any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda. 25 O.S. Subsection 311.A.10


 

  
VIII. Proposals for Future Agenda Items
 

Board members and UTCS school employees can propose agenda items for upcoming board meetings.

 

  
IX. General Announcements
 

General announcements about any topic, not necessarily UTCS related, by board members.

  
X. Public Comments
 

limited to 3 minutes

  
XI. Closing Items 7:20 PM
  A. Adjourn Meeting FYI Stan Khrapak 1 m