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Ogden Preparatory Academy

Minutes

OPA Board of Directors Meeting

Date and Time

Thursday November 14, 2024 at 4:30 PM

Location

1487 Lincoln Avenue

Ogden UT 84404

 

Early Childhood Center Board Room

The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.

Directors Present

B. Gerena (remote), B. Lucas, P. Valiente, S. Zwygart

Directors Absent

S. Mejeur

Ex Officio Members Present

D. Deem, S. Lopez

Non Voting Members Present

D. Deem, S. Lopez

Guests Present

A. McPhee, A. Romero, S. Adams, S. Wright, T. Young

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C.

Approve Minutes

B. Lucas made a motion to approve the minutes from OPA Board of Directors Meeting on 09-12-24.
B. Gerena seconded the motion.
The board VOTED to approve the motion.

D.

Approve Minutes

B. Lucas made a motion to approve the minutes from Ogden Preparatory Academy Board of Directors Hearing on 10-08-24.
P. Valiente seconded the motion.
The board VOTED to approve the motion.

E.

Opportunity for Public Input

No public.

II. Finance

A.

Financial Review

Presented by Spencer Adams. 

Of note:

  • We budgeted off more students than our Oct 1 count 
    • Some of the line items will be counted from the previous year's count
    • Still waiting on the trued up numbers
  • 33% of the way through the fiscal year
  • Will continue monitor as expenses come throughout the year

Question:

  • Does the interest include the CDs?
    • Yes

B.

State Auditor and Internal Audit Finance Training for New Board Members

Reminder for Board members to complete these trainings.

C.

Snow Removal

B. Lucas made a motion to approve Earthworks as the snow removal contractor.
P. Valiente seconded the motion.

Contacted multiple companies, we got 2 bids. 

  • Last year there were many ala cart charges that we weren't planning on from Wangsgaards. 
  • Earthworks proposal is a per push cost. Discussed prioritizing to get the parking lot clear before 7. And making sure it gets salted the night before if a storm is anticipated. Their references all came back checked.
    • This is the recommendation proposal. 
  • Question about if we purchased snow removal equipment last year. We did for landscaping, but not the 
The board VOTED to approve the motion.

III. Executive Session

A.

Vote to enter closed session

B. Lucas made a motion to move to closed session.
B. Gerena seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Mejeur
Absent
B. Gerena
Aye
P. Valiente
Aye
S. Zwygart
Aye
B. Lucas
Aye

B.

Vote to exit closed session

B. Lucas made a motion to exit closed session.
P. Valiente seconded the motion.
The board VOTED to approve the motion.
Roll Call
P. Valiente
Aye
B. Lucas
Aye
B. Gerena
Aye
S. Zwygart
Aye
S. Mejeur
Absent

C.

Student Discipline Decision

B. Lucas made a motion to approve the decisions made during closed session.
B. Gerena seconded the motion.
The board VOTED to approve the motion.

D.

Administrative Evaluation

Table for the time being.

E.

New Board Member

B. Lucas made a motion to vote Pablo Valiente onto the Board.
B. Gerena seconded the motion.
The board VOTED to approve the motion.

IV. Administrative Business

A.

Administrative Board Report

Discussed the Administrative Board Report.

 

B.

Gifted and Talented Plan Presentation

Discussed our new goal for the year. 

Of note:

  • We don't exclude anyone who requests to be in Honors classes. We are putting different supports into place to make sure everyone can be successful. 
  • We want to advertise more that all students and parents know and have access to Honors classes.

C.

PBIS Plans

B. Lucas made a motion to approve the Positive Behavior Plans and the Junior High and Elementary.
P. Valiente seconded the motion.

Discussed the PBIS Plans and what they look like at the Junior High and the Elementary. 

The board VOTED to approve the motion.

V. Policy Updates

A.

Policy Updates

B. Lucas made a motion to approve the three policy updates for Curriculum, IT Security, and Data Governance.
P. Valiente seconded the motion.

A few updates to these policies to get them in compliance.

  • Curriculum
  • IT Security Policy
  • Data Governance 
The board VOTED to approve the motion.

VI. Other Business

A.

Discussion

No other business.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:02 PM.

Respectfully Submitted,
S. Zwygart