Ogden Preparatory Academy
Minutes
OPA Board of Directors Meeting
Date and Time
Thursday May 16, 2024 at 4:30 PM
Location
1487 Lincoln Avenue
Ogden UT 84404
Board Room (upstairs)
The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.
Directors Present
B. Gerena, B. Lucas, J. Howell (remote), S. Mejeur
Directors Absent
S. Zwygart
Ex Officio Members Present
D. Deem, K. Kennington, S. Lopez
Non Voting Members Present
D. Deem, K. Kennington, S. Lopez
Guests Present
E. Callison, S. Wright
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Opportunity for Public Input: General and on Fee Schedule
II. Executive Session
A.
Vote to enter closed session
| Roll Call | |
|---|---|
| B. Lucas |
Aye
|
| S. Mejeur |
Aye
|
| B. Gerena |
Absent
|
| S. Zwygart |
Absent
|
| J. Howell |
Aye
|
B.
Vote to exit closed session
| Roll Call | |
|---|---|
| S. Zwygart |
Absent
|
| B. Gerena |
Aye
|
| B. Lucas |
Aye
|
| S. Mejeur |
Aye
|
| J. Howell |
Aye
|
C.
Director Evaluation
III. Finance
A.
Financial Review
Coming to the end of fiscal year.
Discussed a few of the reds we have.
- Federal Revenue - working at getting those requested. It is typical at this time to wait for those monies from grants that we will be reimbursed for. Majority is requested.
- Expenses discussed. Of note, the 700s and 800s.
Questions-
- When do we have to spend the federal funds? Our goal is to spend it all in the fiscal year that it has been awarded. (The state doesn't like to see things carried over, so we try not to).
- We talked about the grants team and how it works in Utah Grants.
B.
Elementary ELA Curriculum for Special Education
C.
Red Apple Agreement Addendum
Updated to the original agreement. The rate is based around if the WPU raises. We love Red Apple, and this is the first time we have had an increase.
D.
Audit Committee Members
Our bylaws state, and have it on record that these individuals are our audit team.
E.
State Auditor and Internal Audit Finance Training for New Board Members
We need it on record that our New Board Members have completed training.
F.
Fraud Risk Assessment
Spencer discussed our results of the assessment. He shared with the Board what the results came back in. The score is perfect!
G.
Chromebook Purchase
Discussed why we need another chromebook purchases. Bluum is the one that we recommend because we get more for the money, and they get touchscreens. Discussed what the licenses are, and why we need them.
H.
Paint and Carpet
For painting, our recommendation is to go with Daniel Solario. He is a parent, and has done our painting in the past, and does a great job.
The carpet bid, we want to stay with the same company for a couple years before going to bid again. (Wall2Wall is who we went with last year.)
IV. Administrative Business
A.
Administrative Board Report
We discussed the Administrative Board Report.
V. Policy Updates
A.
Policy Updates
- Enrollment and Lottery Policy - Updates.
- Kindergarten
- Disciplinary hearings need to be completed before we enroll students.
- Student-Parent Handbooks - Updates for the new year.
- Background Check
- Can't charge for the background check, but we can for the fingerprints.
- Service and Emotional Support Animal - aged review
- Unpaid Meals Charges - aged review
- Gender and Inclusion
VI. Other Business
A.
Discussion
Next meeting is June 13th. We want to do dinner!
No public, no inpt.