Ogden Preparatory Academy
Minutes
OPA Board of Directors Meeting
Date and Time
Thursday May 18, 2023 at 4:30 PM
Location
1435 Lincoln Avenue
Ogden UT 84404
Junior High Library
The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.
Directors Present
J. Howell, S. Mejeur, S. Zwygart (remote)
Directors Absent
M. Swenson, W. Davis
Ex Officio Members Present
D. Deem, K. Kennington, S. Lopez, S. Mathers
Non Voting Members Present
D. Deem, K. Kennington, S. Lopez, S. Mathers
Guests Present
S. Wright, T. Young
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
D.
Opportunity for Public Input
E.
Ratify votes from February and March meetings.
Tabled for next month.
F.
Calendar Adjustments
Discussed the proposed updates to next year's school calendar.
II. Finance
A.
Financial Review
Debbie Deem discussed the documents that Spencer Adams provided for the board report.
B.
Transfer money to a CD.
We will table this until next month.
C.
Fraud Risk Assessment
We did pass our Fraud Risk Assessment.
- We discussed that we do fill it out ourselves and then submit it.
D.
Audit Committee
We discussed who our audit committee is. We currently have it just as the board members serving for this committee. We will keep it like this, rather than creating a sub committee.
E.
Playground Ground Cover
Discussed the pros and cons after last month with the ground cover. We are recommending to do the turf, rather than the pour in place. It is significantly cheaper. Turf should last for 20 years, which is longer than the alternative. And the maintenance pricing would be the same for either option.
F.
Outdoor Classroom
In this plan, we discussed how the tables will be attached to the pavillion ground, so they will be easy to clean and will stay put.
G.
Safe And Civil Schools Foundations Program
Shevon discussed the proposed plan to continue work with Safe and Civil Schools. The outcome is to improve the JH school environment. This is the multi-year coaching experience, so it will be ongoing. There are grants that have been written to help with paying for this plan, but we haven't received them yet.
H.
UEPC Bridgeworks Turnaround Support
Discussed the plan to work with UEPC. They have come in and done observations and a needs assessment. The plan is to continue working on a customized plan and coaching for the elementary.
I.
Something To Talk About FY24 Contract
New contract for Speech services.
There is an increase, but it is based on hours and number of students.
J.
Jamf 4 year agreement
Device management systems for staff devices. This is cheaper than JumpCloud which is what we used in the past. Jamf is more suitable and will work a lot better.
K.
Math Manipulatives
We have grant money in place to pay for these manipulative kits.
L.
Furniture and Supplies Purchases
Discussed the list of our furniture needs for classrooms. Asking for $250,000 for our new furniture needs. This money is in the bond.
There are also furniture needs for the Preschool and Daycare furniture needs
The kitchen equipment
M.
ELLevation Renewal
We do have grant money to pay for this platform again.
N.
Projectors for ECC and JH Gyms
Recommend going with the more expensive options, because it has a lot more features that would add a lot to the schools. Would like to get 3, but may not if it's not in the budget.
III. Administrative Report
A.
Administrative Board Report
Highlights we discussed:
- Boys Soccer won the Championship. It was a great game.
- Spain Trip - everyone made it there safe.
- AVID graduation is next Tuesday night
B.
Update school vision
Would like to shorten the vision. Everyone will review and we can discuss at the June 8th meeting.
IV. Executive Session
A.
Motion to enter an executive session to protect the privacy of an individual.
This was skipped. Did not need to enter closed session.
B.
Motion to exit the Executive Session
This was skipped. Did not need to exit closed session.
C.
New Board Member
V. Policy Updates
A.
Policy Updates
1. Student Handbook
- Discussed a few major changes for students and it is now aligned with the safe school policy
2. Benefits Handbook
- Will grandfather those for the health waiver
- Preschool and Daycare pricing for employees
No public input.