Ogden Preparatory Academy
Minutes
OPA Board of Directors Meeting
Date and Time
Thursday March 10, 2022 at 4:30 PM
Location
Ogden UT 84404
Directors Present
J. Howell (remote), M. Ward (remote), S. Mejeur (remote), S. Zwygart, T. D'Hulst
Directors Absent
M. Swenson, W. Davis
Directors who arrived after the meeting opened
S. Mejeur
Ex Officio Members Present
A. Perez, D. Deem, K. Kennington, S. Lopez, S. Mathers (remote)
Non Voting Members Present
A. Perez, D. Deem, K. Kennington, S. Lopez, S. Mathers (remote)
Guests Present
E. Callison, S. Adams, S. Wright, T. Young (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Opportunity for Public Input
E.
Consent Calendar
Table until next month.
F.
Employee of the Month: January
Highlight our wonderful staff!
II. Executive Session
A.
Enter Closed Session
| Roll Call | |
|---|---|
| T. D'Hulst |
Aye
|
| W. Davis |
Absent
|
| S. Mejeur |
Absent
|
| S. Zwygart |
Aye
|
| M. Ward |
Aye
|
| M. Swenson |
Absent
|
| J. Howell |
Aye
|
B.
Exit Closed Session
| Roll Call | |
|---|---|
| S. Mejeur |
Aye
|
| M. Swenson |
Absent
|
| W. Davis |
Absent
|
| J. Howell |
Aye
|
| T. D'Hulst |
Aye
|
| S. Zwygart |
Aye
|
| M. Ward |
Aye
|
C.
Student Discipline
D.
Construction Proposals
- Round Table RFP - score of 90
- No second proposal provided.
- Silver Peak RFP - score of 50
- Second proposal received 43 points.
- Stout RFP - score of 100
- Second proposal received 99 points.
III. Finance
A.
Financial Review
Looking at end of February budget - 66% of the way through the year.
- Operating Margin
- Revenues
- Expenses
- Enrollment
Starting to work on next year's budget.
B.
AVID Annual Agreement
Renew our contract.
C.
Student Photography and Yearbook Provider for FY23
We switched to a new company this year - Bell. We are not happy with various things, and haven't gotten great customer service.
We would like to go back to Lifetouch for next year. The yearbook prices will be a couple dollars more.
D.
Spanish Assessment
Purpose: To get an assessment to match with OPA teaching Spanish. We want to see how students are progressing and improving in their Spanish.
The plan is to use the data for the teachers to inform their instruction. It will also be able to assist with the vertical curriculum as they are building it. It can also help with class placement.
Discussed the Spanish standards.
Test grades 3-9 in the verbal assessment. (This is the assessment that the state uses for dual immersion). We will need to pay for this every year. We can look into something to pay for it
E.
Panorama
A comprehensive platform to pull in student data information all into one place. Discussed all the benefits and usage this will give.
F.
Red Apple Agreement Extension
Extension on our Red Apple agreement - this will allow them to assist with requirements on the construction of the new building.
IV. Administrative Report
A.
Administrative Board Report
Junior High
- Moving forward with the 5x5 schedule for next year. Leadership team is working on finalizing this and the plan to communicate with students and parents.
- Course selections are going out to students for next year
- AVID students went to the OWTC for a nice career fair
- LIA conference at Weber State
- Girls Basketball season is over - they won 1 game.
- Boys Soccer will be starting next
- Baseball team - not moving forward, there isn't enough interest with it
Elementary
- Some updates to the schedule for next year. Want longer, uninterrupted blocks for the core subjects. Spanish and Specials class time have adjusted.
- K-5 Math Curriculum search as started
Grants
-technology grant to get i-ready for next year
-kitchen grant for equipment for the new building
- Based on the feedback from our Accreditation, we are currently working on Restructuring Leadership system in the school. We want to streamline for next year. This will allow us to be more focused.
- APPEL Audit
- Donors Choose - district page
- Pavilion - cement will start in the next couple of weeks
- Sound system
- Food Service - All the waivers are going away. Lunch will be resuming normal for summer lunch this year.
- Lunch balances for 9th graders: can be transferred or it can be refunded.
B.
Special Education Annual Report
RDA Letter - compliance and performance of the special education.
Tier data score- Dropped to a 3. Will be receiving support from USBE for next year.
Went through and discussed all the indicators.
- State Assessment Participation
- State Assessment Proficiency
- Alternate Assessment Proficiency
- Gap Calculation (gened vs sped students)
- Suspension and expulsion rates
- Access to general curriculum
- Parent involvement
- Disproportionality
- Child Find/Initial Evaluation Timelines
- Secondary transition plans
C.
FY23 School Calendar
Major change - Minimum day dismissal changed back to 12:45
180 days and 990 hours requirement. - We meet the days and are over the hours.
D.
FY23 School Land Trust Plan
Will be using this for Math.
E.
OPA Salary Schedules
Needed to update to be more competitive with neighboring districts.
V. Policies
A.
FY23 Fee Schedule
B.
OPA Benefit Handbook
A few updates for the new year.
Of note: hourly employees - 5 days PTO they can use whenever instead of 5 holidays.
C.
Policy Updates
Went through and summarized the new policy changes.
No public comments.