Final

Ogden Preparatory Academy

OPA Board of Directors Meeting

Published on June 18, 2025 at 3:26 PM MDT

Date and Time

Thursday June 19, 2025 at 4:30 PM MDT

Location

1487 Lincoln Avenue

Ogden UT 84404

 

Early Childhood Center Board Room

The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:30 PM
  A. Record Attendance   Sara Mejeur 1 m
  B. Call the Meeting to Order   Sara Mejeur
  C. Approve Minutes Approve Minutes Sara Mejeur 1 m
   

These minutes were approved in the April Board meeting; however, the minutes didn't reflect it in the system. 

  
    Approve minutes for OPA Board of Directors Meeting on March 20, 2025  
  D. Approve Minutes Approve Minutes Sara Mejeur 1 m
    Approve minutes for OPA Board of Directors Meeting on May 15, 2025  
  E. Opportunity for Public Input Discuss Sara Mejeur 5 m
II. Finance 4:38 PM
  A. Liability Insurance Update Vote Sara Mejeur 5 m
   

Jeff Hirst will attend the meeting to provide an update.

  
  B. State Auditor and Internal Audit Finance Training for New Board Members Discuss Debbie Deem 5 m
   

Brenda completed the training!

  
  C. Final FY25 Budget Vote Sara Mejeur 5 m
  D. FY26 Initial Budget Vote Sara Mejeur 5 m
  E. Short Term CD Vote Debbie Deem 5 m
   

Invested $500,000 in a short term CD. 

Current balance as of 6/18/2025: $538,918.13

 

Matures in August. 

 

Current PTIF rate: 4.42-4.48%

12-18 month CD rates in Ogden: 4.35%

  
  F. HVAC Add-on Vote Debbie Deem 5 m
   

Apparently, it is industry practice to not include the economizers on the HVAC replacement bids. 

While these are not required, they are highly recommended for the functionality and extension of life for the units. 

$130,196.68

  
  G. Phone System Carrier Vote Debbie Deem 5 m
   

Current phone provider: High Country Networks @ $1,090/month.

Proposed phone provider: Elevate @ $854.08/month

 

HCN was able to meet the price offered by Elevate; however, their services are not the same. Elevate has better services for remote phone calls and texting. They will integrate seamlessly with the intercom system.

  
  H. Copy Machine Purchase Vote Debbie Deem 5 m
   

The Color copy machine located in the ECC front office has reached its end of life.

Proposal to purchase a replacement. The ECC front office has lesser usage, so we are proposing the purchase of a smaller machine.

 

$8,359.45

  
  I. Kitchen office furniture Vote Debbie Deem 5 m
   

Proposal to install cabinetry and desk areas for the kitchen managers of the Elementary and Junior High to make the areas more functional, clean, and safe.

 

Proposal to use the same company that installed the cabinetry in the 3 buildings originally. 

Cost: $8,371.00

  
  J. Curriculum Renewals Vote Stephanie Wright 5 m
   
  1. i-Ready Site License Renewal
    1. Math diagnostic and monitoring program used K-6.
  2. Waterford Renewal
    1. ELA digital tool used in Kindergarten
  3. 95 Phonics Renewal
    1. ELA curriculum supplement, K-6
  4. CPM Student Renewal
    1. Secondary Mathematics Curriculum
  
  K. Teach FX Purchase Vote Stephanie Wright 5 m
   


18,000 for 2 years for 50 teachers and

27,000 for 2 years for 75 teachers;

16,000 for 3 years for 50 teachers

24,000 for 3 years with 75 teachers

 

  
  L. Read 180 Expansion & Math 180 Purchase Vote Stephanie Wright 5 m
   

Math and Reading curriculum supports used primarily with Students with Disabilities K-9.

  
III. Administrative Business 5:38 PM
  A. Administrative Annual Report Discuss Administration 10 m
  B. FY26 Board Meeting Schedule Vote Sara Mejeur 5 m
   

Third Thursday of each month.

Exceptions:

No meeting in July or December

October and May will be the 4th Thursday due to Fall Break and the ending of school respectively.

  
  C. FY26 School Plan Vote Debbie Deem 5 m
IV. Policy Updates 5:58 PM
  A. Policy Updates Vote Debbie Deem 5 m
   
  1. Student and Parent Handbook - reformatted and organized. USBE parent portal site added.
  2. Data Governance Plan updates
  
V. Other Business 6:03 PM
  A. Discussion Discuss Debbie Deem 5 m
VI. Closing Items 6:08 PM
  A. Adjourn Meeting Vote