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Invictus Nashville Charter School

Minutes

Invictus Nashville

April Board Meeting

Date and Time

Wednesday April 9, 2025 at 6:30 PM

Location

This meeting will be virtual. Please see the zoom link.

Directors Present

A. McGuire (remote), C. Webb (remote), D. Wade (remote), J. Little (remote), L. Cowell (remote)

Directors Absent

D. Donette, N. Taylor

Guests Present

A. Holdren, B. Jones (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

A. McGuire called a meeting of the board of directors of Invictus Nashville Charter School to order on Wednesday Apr 9, 2025 at 6:36 PM.

C.

Approve Minutes

D. Wade made a motion to approve the minutes from Invictus Board Meeting (February 2025) on 02-13-25.
C. Webb seconded the motion.
The board VOTED to approve the motion.

II. Committee Reports

A.

COMMITTEE REPORTS

Finance Committee: Dr. J shared the Finance Report provided by GT3. 

  • Questions: 
    • How often can we draw from CSP? 
      • Quarterly is the recommendation
    • How long does it take to receive reimbursement? 
      • 2 weeks via ACH.

 

Development Committee: Allison 

  • We need to rethink our model of the development committee and tried to raise funds. 
    • Proposed we move to partnering with dance studio via her partnerships and get people to pay to attend a class to raise funds. 
    • Actively looking for people to join the committee that it is their skillset. 
      • Question: Is it a paid position or volunteer? 
        • D.Wade proposes that the board pays a part-time position to get someone to help with Development. 

Governance Committee: N/A

 

Academic Committee: Working on getting them scheduled for their introduction meeting. Would like to meet. 

 

CEO Support & Eval Committee:

  • Upcoming meeting in May/June, members will receive steps and information on how to proceed.

III. CEO REPORT

A.

Facilities Approvals

J. Little made a motion to Moves that the approval process established for facilities renovation cost up to the 550K quoted amount be passed.
L. Cowell seconded the motion.
  • There are about to be many invoices that need to be approved more quickly than a monthly board meeting and exceed BJ’s ability to approval
  • There is a system where we can have board chair approve quick expenses that are above BJ’s approval limit, but the whole board has to vote to approve of this.


 

The board VOTED to approve the motion.

FRC facilities  team is seeking compensation based on their contract with them us from June 30 and worked with them till mid-October. 

  • There is conflict on the cost, time, and communication of said request. The Nashville Incubator is running point on solving the conflict. 

Question: Do we have an attorney right now?

  1. No, this is a need. 


 

B.

Enrollment Support

25/26: 2nd grade, 

22/26: 1st grade seats, 

75/ 95: seats in Kindergarten

36/36: PreK

  1. All families have received the link to register (uploading proof of residency, immunization records, birth certificates, etc). It saves as they go. 
    Proposes board members use a script and tracker to support family registration. 
    1. Next Steps:  Board Members will receive the tracker and their assignments, a script, and a practice link for registration. 
    2. Dr. J will meet to answer any questions before they start making phone calls.
  2. Review Upcoming Events via the Agenda

C.

Additional Updates

Commission Update: 

  • Commission will attend our May 8 meeting and provide a 20 minutes presentation 
  • Goal cultivate relationships with Boards. 

Need to ensure we have a board member at every monthly Best Practice Meeting. Leslie volunteered. 

 

Hiring

  • We are 80% hired
  • Need Music or Art Teachers 
    • Share with the Board Flyers to Post

Grants

  • Applied for TNScore Grant. 
  • We are CSGF Finalist; vote is in June. 
  • EdLoc seat secured. Opportunities for Grants.
  • NSVF Grant Process hasn't started yet

VIrtual Vote

The Board Voted 6(in favor)-1(abstain) on a 1 time Bonus payment to the Founding Leadership Team based on the successful 91% rate of completing all strategic plan goals for the deferal year.  

 

 

D.

Finance - Credit Card

C. Webb made a motion to allow Dr. Jones to apply for a 25K credit card via Pinnacle Bank.
L. Cowell seconded the motion.
The board VOTED to approve the motion.

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:00 PM.

Respectfully Submitted,
D. Wade