Tinting of Glass: 

Bid #1: Carrow Window Films   (Proposal Access) $7,500

Bid #2: Mr. McCutcheon from Emerald Coast.  Worked with the Walton County schools and surrounding counties ($5,005) 

Bid #3: Ryan Martin ryan.martin@filmsandgraphics.com (I have yet to reach out but they have been persistent)

My recommendation, based on the partnership with the school district and previous work is Scott McCutcheon from Emerald Coast for three reasons:

1. The tint provided by the first vendor is not working. He applied it to one window as a test and the lighting on the building does not work well with the tint. The second vendor is providing a “frost” tint (using it on Alys Beach and restrooms around Seaside).

2. He was recommended by the school district

3. Almost a 30% price difference 

There is potential grant funding for these costs: Attached

Technology/Internet Safety:  The internet safety should be the catalyst to the technology plan. 

Bid #1: SNH Technology (Audit Samples provided)

$4,998 for both schools (Proposal Attached)

www.SNHTechnologies.com

Audit/Action Plan

For the Initial Audit, we can work with Tecaba and come up with a SCHS/SNS standard that is addition to industry best practices.  Once we clear the direction with you, we can perform the InitialAudit and see how far we are from the goal.  I’d say as part of that we include Training, Incident Response, Ongoing Evaluations, Monitoring, Maintenance, etc.  We can also work through it and determine who is currently providing each service and responsible for the results.

Item #3: Tent Repair:

I finally have some answers for you regarding the tent on the stage.  John says we can take the tops off, bring them to the shop, clean and repair them and put them back up for $1,000 + $200 delivery / pick up fee.

You will eventually need to think about replacing the tops.  The current replacement cost through Fred's is approx. $8,500 with shipping and they can add some additional straps for $20 each, this could help with the issue of rain pooling on the tops.  John asked about the extra straps for that reason and we'd recommend adding at least two per section.

AshLeigh Madden

Tents of N.W. Florida, Inc.

(850) 939-3813 Office/Fax

(850) 419-0502 Cell

tentsofnwflorida.com

School Internet: Apparently both campuses run off of the same internet server (housed at the high school). This creates an issue when it goes down at the HS it impact the MS. 

Tecaba provided two quotes.  

One is for the bare minimum to allow both schools to be independent with their own internet connections, while allowing failover during outages. $4,719

The second quote is for refreshing and expanding the entire system across both schools.  This design will make each school independent for internet, authentication, and wifi.  It will also separate the dependence on the college for the wifi at the high school. $64,101

As a team we have not discussed these but want to bring them into the forefront.

Discuss potential process for future bid solicitation.

The current school policy is anything under $10,000, within the budget line items, the management has discretion. I'd like to vet everything through committees that are greater than $5,000.

The Development committee is working to obtain more contractors to choose from to expand our opportunities. 

I am open to creating a formal, written process.