E.L. Haynes Public Charter School
Minutes
E.L. Haynes Board of Trustees Regular Meeting
Date and Time
Thursday September 12, 2024 at 6:00 PM
Trustees Present
F. Sutton (remote), J. Hanna (remote), J. Niles (remote), K. Simpkins (remote), L. Carlton Waller (remote), L. Johnson-Law (remote), L. Robinson Mills (remote), M. Hall (remote), M. Kovner (remote), R. Laine (remote), R. Payes (remote), T. Gibian (remote)
Trustees Absent
None
Guests Present
A. Brooks (remote), Emily Hueber Stoetzer (remote), H. Darilek (remote), J. Rydstrom (remote), K. Wynne (remote), P. Rayamajhi (remote), R. Hunt Taylor (remote), Tashiyra Freeman (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
VOTE to Approve Minutes from May 14, 2024 Meeting
Roll Call | |
---|---|
J. Niles |
Aye
|
L. Robinson Mills |
Aye
|
T. Gibian |
Aye
|
R. Laine |
Aye
|
K. Simpkins |
Aye
|
L. Carlton Waller |
Aye
|
R. Payes |
Aye
|
L. Johnson-Law |
Absent
|
M. Kovner |
Aye
|
J. Hanna |
Aye
|
M. Hall |
Aye
|
F. Sutton |
Aye
|
D.
VOTE to Approve Minutes from August 22, 2024 Meeting
Roll Call | |
---|---|
L. Johnson-Law |
Absent
|
L. Carlton Waller |
Aye
|
L. Robinson Mills |
Aye
|
F. Sutton |
Aye
|
M. Kovner |
Aye
|
J. Hanna |
Abstain
|
R. Payes |
Aye
|
T. Gibian |
Aye
|
M. Hall |
Aye
|
K. Simpkins |
Aye
|
J. Niles |
Aye
|
R. Laine |
Aye
|
E.
VOTE to Approve Minutes from August 20, 2024 Meeting
Roll Call | |
---|---|
L. Carlton Waller |
Aye
|
J. Hanna |
Abstain
|
M. Kovner |
Aye
|
M. Hall |
Aye
|
K. Simpkins |
Aye
|
R. Laine |
Aye
|
L. Johnson-Law |
Aye
|
F. Sutton |
Aye
|
J. Niles |
Aye
|
R. Payes |
Aye
|
T. Gibian |
Aye
|
L. Robinson Mills |
Aye
|
F.
Public Comment
II. CEO Update
A.
CEO Update
III. Governance Committee
A.
Discuss Conflict of Interest Policy
K. Wynne shared the Conflict of Interest Policy with Trustees, including instructions to submit completed forms by October 4, 2024.
B.
Discuss and Vote on SY 2024-25 Staff Signature Authority
J. Rydstrom and H. Darilek responded to clarifying questions about the details of staff signature authority.
Roll Call | |
---|---|
M. Hall |
Aye
|
J. Hanna |
Aye
|
T. Gibian |
Aye
|
K. Simpkins |
Aye
|
L. Johnson-Law |
Absent
|
L. Carlton Waller |
Aye
|
F. Sutton |
Aye
|
M. Kovner |
Aye
|
R. Payes |
Aye
|
J. Niles |
Aye
|
R. Laine |
Aye
|
L. Robinson Mills |
Aye
|
C.
Discuss SY 2024-25 Board Recruitment Updates and Next Steps
R. Payes shared updates about upcoming Board recruitment needs for SY 2024-25 and beyond.
IV. Audit, Finance, and Facilities
A.
FY24 Fiscal Updates
J. Rydstrom shared FY24 organizational fiscal updates and responded to clarifying questions, including about the limit for staff signature authority.
During the discussion, J. Rydstrom offered to share the E.L. Haynes Financial Policies and Procedures Manual with Trustees.
V. Community Relations Committee
A.
Annual Fund Update
K. Wynne shared FY24 end-of-year fundraising updates and discussed FY25-to-date progress.
B.
Discuss 20th Anniversary Event Updates and Asks
K. Wynne shared 20th Anniversary campaign fundraising progress to date and high-level event planning updates.
F. Sutton shared information with Trustees about what they can do to support fundraising efforts, including completing assigned outreach to potential donors and inviting their own networks to the event.
VI. School Performance Committee
A.
Reflect on the SY 2023-24 Organizational Dashboard and Outcomes
H. Darilek provided data and key insights regarding SY 2023-24 academic priorities and progress.
B.
Review SY 2023-24 DC CAPE Results
H. Darilek reviewed SY 2023-24 DC CAPE results, sharing insights and wonderings developed in partnership with the Academic Leadership Team and School Performance Committee.
R. Laine led a discussion about next steps to continue examining academic data, asking Trustees to brainstorm what types of information or analyses would be most useful in preparing to discuss SY 2025-26 academic priorities and strategies later in the year. Trustees shared several research questions.
R. Laine shared that the School Performance Committee will continue to gather additional questions and input from the full Board of Trustees.
VII. Vote to Move to Closed Session
A.
Vote to Move to Closed Session
Roll Call | |
---|---|
T. Gibian |
Aye
|
M. Kovner |
Aye
|
M. Hall |
Aye
|
L. Robinson Mills |
Aye
|
J. Niles |
Aye
|
L. Carlton Waller |
Aye
|
R. Payes |
Aye
|
F. Sutton |
Aye
|
K. Simpkins |
Aye
|
R. Laine |
Aye
|
J. Hanna |
Aye
|
L. Johnson-Law |
Aye
|
Chief Executive Officer Hilary Darilek shared updates and reflections regarding: