Making Waves Academy

Minutes

March Board Meeting

Date and Time

Thursday March 10, 2022 at 4:00 PM

Location


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COMING SOON (to be posted by Wednesday, March 9)

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con: 
Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.

In accordance with AB 361 in the State of California, we will be hosting this board meeting via teleconference due to the following circumstances:

  • The MWA Board of Directors is holding a meting during a proclaimed state of emergency by the State of California due to the COVID-19 pandemic. 


Public Comment 

  • The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
  • Under Public Comment, members of the public may
    • Comment on items on the agenda
    • Comment on items not on the agenda
    • Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
  • In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
  • While meetings are held virtually, speakers may submit a request to speak before 9:00 AM on the day of the board meeting or use the raise hand function during the public comment sections of the meeting.
    • If you would like to send your request to speak prior to the meeting, please email your request to ayarbrough@mwacademy.org in English or Spanish.
    • Your submission should:
      • indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
      • include your name so that you can be called when it is your turn to speak. 
    • During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
  • Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.  

De acuerdo con AB 361 en el Estado de California, organizaremos esta reunión de la junta directiva a través de teleconferencia debido a la siguiente circunstancia:

  • La Junta Directiva de MWA sea reunera durante un estado de emergencia proclamado por el Estado de California debido a la pandemia de COVID-19.

Comentarios públicos

  • El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
  • Bajo comentario público, los miembros del público pueden:
    • Hacer comentarios sobre los puntos del orden del día
    • Hacer comentarios sobre puntos no incluidos en el orden del día
    • Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.

• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.

  • Mientras las reuniones se llevan a cabo virtualmente, los miembros del publico que desean hablar durante la junta pueden presentar una solicitud para hablar antes de las 9:00 a.m. del día de la reunión de la junta o usar la función de levantar la mano durante las secciones de comentarios públicos de la reunión.
    • Si desea enviar su solicitud de uso de la palabra antes de la reunión, envíe su solicitud por correo electrónico a ayarbrough@mwacademy.org en inglés o español.
    • En su solicitud:
      • Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
      • indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
      • Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
  • En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.

If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Ashley Yarbrough at ayarbrough@mwacademy.org or 510-779-1427.
 Please note that all agenda times are estimates. 
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

 

Directors Present

Alicia Klein (remote), Esther Hugo (remote), Janis Glover (remote), Layla Naranjo (remote), Margaret Watson (remote)

Directors Absent

Ana Barron, Jessica Laughlin

Guests Present

Alton B. Nelson Jr. (remote), Ashley Yarbrough (remote), Elizabeth Martinez (remote), Evangelia Ward-Jackson (remote)

I. Opening Items

A.

Call the Meeting to Order

Alicia Klein called a meeting of the board of directors of Making Waves Academy to order on Thursday Mar 10, 2022 at 4:08 PM.

B.

Record Attendance

C.

Board Findings Pursuant to Government Code Section 54953(e)

Esther Hugo made a motion to Board Findings Pursuant to Government Code Section 54953(e).
Layla Naranjo seconded the motion.
The board VOTED to approve the motion.
Roll Call
Margaret Watson
Aye
Esther Hugo
Aye
Ana Barron
Absent
Jessica Laughlin
Absent
Alicia Klein
Aye
Layla Naranjo
Aye
Janis Glover
Aye

D.

Closed Session

  • The Board unanimously voted to not to readmit the student regarding Confidential Student Discipline Matter Case No.: 2020001 such that the student shall not be readmitted to Making Waves Academy.

E.

Compliance to Excellence: Remarks by Board President

Board President, Alicia Klein:

  • Acknowledged the Black History Month Activities led by Ms. Brown and other members of the MWA communities 
  • Shared a plan to bring teacher voice to board meetings next year
  • Shared an update on the ongoing steps to build understanding/affinity spaces and the importance of safety in those spaces

F.

Public Comment

  • Parent, Abadesa Rolon provided a public comment regarding mask rules at MWA. 

II. Standing Reports

A.

Mission Connection & Deep Dive: Panel Discussion with MWA’s COVID Safety Team

  • Board held a discussion with MWA’s COVID Safety Team and asked questions about their report to the board. 
  • Board acknowledged the work of the COVID Safety Team this year and their efforts to support the school in staying open. 

B.

ASB Update

ASB provided an update on successes and challenges. 

C.

Q&A on Written Chief Operating Officer Report (COO)

Board asked questions about the COO written report.

D.

Senior School Director Written Report

Senior School Director was not present for this portion, questions will be sent following the board meeting. 

E.

CEO Report

Board asked questions about the CEO written report.

F.

Q&A on Written Finance Report (CFO)

Board asked questions about the CFO written report.

G.

School Site Council (SSC) Update

There was no update from SSC. 

H.

Break

Board adjourned to break. 

I.

Annual Board Book Discussion

Board engaged in discussion about the assigned board book: "Most Likely to Succeed, Preparing Our Kids for the Innovation Era".

III. Non-Action Items

A.

A-G Completion Improvement Grant Discussion

Board engaged in discussion and asked questions about the plans for the A-G Completion Improvement Grant.

B.

Public Comment - Non-Action Items & Action Items

Board heard one public comment. 

C.

Committee and Advisory Committee Updates

Board received updates regarding the:

  • Finance Advisory Committee 
  • Audit Advisory Committee
  • Diversity, Equity and Inclusion Advisory Committee
  • Culture and Climate Advisory Committee 

 

D.

Board Commitment Form & Form 700s for 2022

Board members were reminded to complete their annual Form 700. 

IV. Action Items

A.

Board Minutes: January 27, 2022 Board Meeting

Esther Hugo made a motion to approve the minutes from January Board Meeting on 01-27-22.
Layla Naranjo seconded the motion.
The board VOTED to approve the motion.
Roll Call
Alicia Klein
Aye
Janis Glover
Aye
Layla Naranjo
Aye
Jessica Laughlin
Absent
Margaret Watson
Aye
Ana Barron
Absent
Esther Hugo
Aye

B.

Committee Minutes: February 15, 2022 Audit Advisory Committee

Margaret Watson made a motion to accept the minutes from the Audit Advisory Committee Audit Committee Meeting on 02-15-22.
Layla Naranjo seconded the motion.
The board VOTED to approve the motion.
Roll Call
Ana Barron
Absent
Alicia Klein
Aye
Janis Glover
Aye
Esther Hugo
Aye
Layla Naranjo
Aye
Jessica Laughlin
Absent
Margaret Watson
Aye

C.

Committee Minutes: March 3, 2022 Finance Advisory Committee

Esther Hugo made a motion to accept the minutes for the Finance Advisory Committee Finance Advisory Meeting on 03-03-22.
Layla Naranjo seconded the motion.
The board VOTED to approve the motion.
Roll Call
Esther Hugo
Aye
Alicia Klein
Aye
Margaret Watson
Aye
Ana Barron
Absent
Janis Glover
Aye
Jessica Laughlin
Absent
Layla Naranjo
Aye

D.

Approve 2021-22 2nd Interim Budget Report

Janis Glover made a motion to approve the 2021-22 2nd Interim Budget Report.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
Roll Call
Layla Naranjo
Aye
Jessica Laughlin
Absent
Margaret Watson
Aye
Janis Glover
Aye
Esther Hugo
Aye
Alicia Klein
Aye
Ana Barron
Absent

E.

Sage Intacct Renewal

Esther Hugo made a motion to approve the renewal of the Sage Intacct Agreement.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
Roll Call
Janis Glover
Aye
Ana Barron
Absent
Esther Hugo
Aye
Alicia Klein
Aye
Jessica Laughlin
Absent
Margaret Watson
Aye
Layla Naranjo
Aye

F.

2020-21 990 and 199 Tax Return

Layla Naranjo made a motion to approve the 2020-21 990 and 199 Tax Returns pending edits noted by the board.
Esther Hugo seconded the motion.
  • update the mission statement 
  • correct the description on MWF appointing board members which is incorrect 
  • add note about the Form 700 
  • correct titles that are outdated 
  • correction on access to governance policies 
The board VOTED to approve the motion.
Roll Call
Layla Naranjo
Aye
Margaret Watson
Aye
Janis Glover
Aye
Esther Hugo
Aye
Ana Barron
Absent
Alicia Klein
Aye
Jessica Laughlin
Absent

G.

Vendor Invoices January 2022 - February 2022

Janis Glover made a motion to approve Vendor Invoices January 2022 - February 2022.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
Roll Call
Margaret Watson
Aye
Ana Barron
Absent
Janis Glover
Aye
Esther Hugo
Aye
Jessica Laughlin
Absent
Alicia Klein
Aye
Layla Naranjo
Aye

H.

2021-22 Auditor Engagement Letter

Janis Glover made a motion to approve the 2021-22 Auditor Engagement Letter.
Margaret Watson seconded the motion.
The board VOTED to approve the motion.
Roll Call
Ana Barron
Absent
Margaret Watson
Aye
Janis Glover
Aye
Layla Naranjo
Aye
Jessica Laughlin
Absent
Alicia Klein
Aye
Esther Hugo
Aye

I.

E-Rate Priority 1 and 2 Funding

Esther Hugo made a motion to approve the E-Rate Priority 1 and 2 Funding not to exceed to $45,000 in FY 22/23and not to exceed $70,000 in FY 22/23.
Janis Glover seconded the motion.
The board VOTED to approve the motion.
Roll Call
Janis Glover
Aye
Layla Naranjo
Aye
Ana Barron
Absent
Margaret Watson
Aye
Alicia Klein
Aye
Esther Hugo
Aye
Jessica Laughlin
Absent

J.

Board Member Team Renewals

Margaret Watson made a motion to renew the terms for Alicia Klein (March 10, 2022-December 31, 2024) and Esther Hugo (March 10, 2022-December 31, 2024).
Janis Glover seconded the motion.
The board VOTED to approve the motion.
Roll Call
Alicia Klein
Abstain
Janis Glover
Aye
Layla Naranjo
Aye
Esther Hugo
Abstain
Ana Barron
Absent
Jessica Laughlin
Absent
Margaret Watson
Aye

K.

Annual Appointment of Officers

Esther Hugo made a motion to appoint Alicia Malet Klein as the Board President.
Janis Glover seconded the motion.
The board VOTED to approve the motion.
Roll Call
Ana Barron
Absent
Layla Naranjo
Aye
Janis Glover
Aye
Margaret Watson
Aye
Alicia Klein
Abstain
Esther Hugo
Aye
Jessica Laughlin
Absent

V. Discussion Items

A.

Appreciations by the Board of Directors

B.

Schedule of Remaining Board of Directors Meetings 2021-2022

  • May 5th, 2022, time TBD
  • June 16th, 2022, 10:30am-2:00pm

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:55 PM.

Respectfully Submitted,
Elizabeth Martinez