September Board Meeting Minutes

September 9, 2021, 10:30 AM-2:00 PM

Minutes Approved

Making Waves Academy

Minutes

September Board Meeting

Date and Time

Thursday September 9, 2021 at 10:30 AM

Location

https://mwacademy.zoom.us/j/82757840840?pwd=TUhzY2xSODU0YlluREd0VjF2RE1Kdz09
Passcode: 401966
Or One tap mobile :
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Passcode: 401966
    International numbers available: https://mwacademy.zoom.us/u/kdUmc4KLqo

CLICK HERE to access agenda and cover sheets in Spanish
HAGA CLIC AQUÍ para acceder a la agenda y portadas en español
CLICK HERE to access the school board report in Spanish
HAGA CLIC AQUI para acceder el reporte escolar

If you have questions about the board agenda and materials or you are in need of disability-related accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la discapacidad, comuníquese con:
Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

In accordance with Executive Order N-25-20 in the State of California, we will be hosting this board meeting via teleconference.

Public Comment

The public may address the MWA Board regarding any item within the subject-matter jurisdiction of the MWA governing board.
Under Public Comment, members of the public may
- Comment on items on the agenda
- Comment on items not on the agenda
- Presentations are limited to two minutes each, or a total of twenty minutes for all speakers, or the two-minute limit may be shortened.
In accordance to the Brown Act, the MWA Board may listen to comments, but can neither discuss nor take action on the topics presented. Members of the board are very limited in their response to statements or questions by persons commenting on items not on the agenda.
While meetings are held virtually, speakers must submit a request to speak before 9:00 AM on the day of the board meeting.
- Send your request to speak by email to emartinez@mwacademy.org in English or Spanish.
- Your submission should:
  - indicate if it is a general public comment for the beginning of the meeting or a comment for a specific agenda item (please include the item number).
  - include your name so that you can be called when it is your turn to speak.
- During the meeting, we will call your name and you should use the "raise hand" feature to identify yourself.
Under SB1036 the minutes from this meeting will omit student and parent names and other directory information, except as required by judicial order or federal law. If a parent/ legal guardian wishes a name be included, one must inform the board prior to their public comment.

De acuerdo con la Orden Ejecutiva N-25-20 del Estado de California, tendremos esta reunión de la junta por teleconferencia.
Comentarios públicos

El público puede dirigirse a la Junta Directiva de la MWA con respecto a cualquier asunto dentro de la jurisdicción del tema materia por la Junta Directiva de la MWA.
Bajo comentario público, los miembros del público pueden:
- Hacer comentarios sobre los puntos del orden del día
- Hacer comentarios sobre puntos no incluidos en el orden del día
- Las presentaciones están limitadas a dos minutos cada una, o un total de veinte minutos para todos los oradores, o se puede acortar el límite de dos minutos.

• De acuerdo con la Ley Brown, la Junta Directiva de la MWA puede escuchar los comentarios, pero no discutirán ni tomarán medidas sobre los temas presentados. La respuesta de los miembros de la Junta Directiva a las declaraciones o preguntas de las personas que comentan temas que no figuran en el orden del día es muy limitada.

Aunque las reuniones se celebran virtualmente, los oradores deben presentar una solicitud de palabra antes de las 9:00 de la mañana del día de la reunión de la Junta.
- Envíe su petición de palabra por correo electrónico a emartinez@mwacademy.org en inglés o español.
- Su presentación deberá:
  - indicar si es un comentario público general para el comienzo de la reunión o si es comentario público sobre un artículo específico del programa (incluya el número del artículo).
  - Incluya su nombre para que pueda ser llamado cuando sea su turno de hablar.
- Durante la reunión, le llamaremos por su nombre y deberá utilizar la función de "levantar la mano" para identificarse.
En virtud de la SB1036, las actas de esta reunión omitirán los nombres de los estudiantes y padres y otra información del directorio, excepto cuando lo requiera la orden judicial o por la ley federal. Si un padre/tutor legal desea que se incluya un nombre, se debe informar a la junta antes de su comentario público.

If you have questions about the board agenda and materials or you are in need of disability-related
accommodations, please contact:
Si tiene preguntas sobre la agenda y materiales de la junta o necesita adaptaciones relacionadas con la
discapacidad, comuníquese con:

Elizabeth Martinez at emartinez@mwacademy.org or 510-227-9856.

Please note that all agenda times are estimates.
Tenga en cuenta que todos los horarios de la agenda son estimaciones.

Directors Present

Alicia Malet Klein (remote), Burak Gursel (remote), Esther Hugo (remote), Janis Glover (remote), Layla Naranjo (remote), Margaret Watson (remote)

Directors Absent

Ana Barron, Carlos-Manuel Chavarria, Jessica Laughlin

Guests Present

Alton B. Nelson Jr. (remote), Elizabeth Martinez (remote), Evangelia Ward-Jackson (remote)

I. Opening Items

A. Call the Meeting to Order

Alicia Malet Klein called a meeting of the board of directors of Making Waves Academy to order on Thursday Sep 9, 2021 at 10:32 AM.

B. Record Attendance

C. Closed Session

Board adjourned to closed session to conduct a performance evaluation of the Chief Executive Officer.

Public Employee Performance Evaluation (§ 54957)
Title: Chief Executive Officer

No action was taken.

D. Compliance to Excellence: Remarks by Board President

Board President Alicia Klein, thanked the school leaders and staff for their work to open the school even with a significant teacher and substitute shortage. Additionally, she provided an update on:

Additional financial resources for written translation including translation of the agenda, coversheets and the School Director Board Report
Board policy on Parent/Guardian Conduct (the policy is out for translation to Spanish)
Developing Parent/Guardian Survey through the Culture and Climate Committee

E. Public Comment

MWA Parent, Abadesa Rolon, requested her name be reflected in the minutes per SB1036. Ms. Rolon made a public comment about the need for more resources for Special Education at MWA.

II. Standing Reports

A. Mission Connection: Acknowledgement of Alton B. Nelson Jr.

Board viewed a video acknowledgement for CEO, Alton B. Nelson Jr.

B. ASB Update

Student Activities Coordinator, Ms. Macho, introduced the ASB Advisor, Ms. Caul and the ASB President, Vice President, and Treasurer.
Board asked questions about the written ASB update including their success, challenges, and priorities.
Board requested to meet with ASB leaders two times this year.

C. Deep Dive: Academic Intervention Team Introduction

Senior Director of Academic Instruction, Micah Stilwell, provided an overview of the Academic Instruction Team. Board asked questions about the report as well as sustainability measures for staff who returned to on site learning.

D. Senior School Director Written Report: Start of the Year

Board asked questions regarding the Senior School Director report which included:

Difference between learning loss and unfinished learning
Professional development provided by RT Fisher (RTF) during August PD and the remainder of the school year.
Development of Key Performance Indicators and Goals for RTF in 2021-2022.
Onboarding of new students and how they acclimated to being back on campus.
Intervention data for Tier 1-3 services

Board requested an update on quarantine learning.

E. CEO Report

Board made comments and asked questions about the CEO report.

F. Q&A on Written Chief Operating Officer Report (COO)

Board asked questions about the COO report, which included:

COVID data and vaccination

G. Q&A on Written Finance Report (CFO)

There were no questions about the written finance report.
Board President provided an update on COVID bonuses that will be recommended by the Finance Advisory Committee to the board for approval.

H. School Site Council (SSC) Written Update

School Site Council has not yet met this year.

III. Non-Action Items

A. Committee and Advisory Committee Updates

Board Members, Margaret Watson and Layla Naranjo, provided an update on the plans for the Culture and Climate Committee for 2021-2022 including:

Staff Survey reflections
Student survey reflections
Parent/Guardian survey development

B. Memo Regarding T-Mobile ECF Contract & CDW ECF Quote for Chromebooks

Board reviewed the memo provided by the Managing Director of IT, Damon Edwards.