Making Waves Academy
Minutes
October MWA Board Meeting
Date and Time
Thursday October 25, 2018 at 11:00 AM
Location
4123 Lakeside Dr, Richmond, CA (US Library)
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Please join the meeting from your computer, tablet or smartphone using the following link:
https://global.gotomeeting.com/join/799540317
You can also dial in using your phone.
United States: +1 (571) 317-3122
Access Code: 799-540-317
First GoToMeeting? Conduct a quick system check: https://link.gotomeeting.com/system-check
Directors Present
Alicia Klein, Burak Gursel, Daryle Morgan (remote), Esther Hugo, Jessica Laughlin, Maricela Navarro
Directors Absent
Chad Eatinger, Eric Abrams
Guests Present
Ahjia Moore, Amanda Medress, Amy Hyde, Aurelio Garcia, Ben Calvert, Caitlin Shelburne, Carmen Velarde, Celeste Huizar, Chrissy Godfrey, Damon Edwards, Darcy Heppenstall, Debora Basso, Eleanor Boli, Elizabeth Martinez, Eva Yabar, Hung Mai, Jake Zellner, Jennifer Pellegrine, Jon Siapno, Kadijah Brown, Kara Alhadeff, Karen Snider, LaMario Sales, Maria Arechiga, Mason Persina, Michael Delphin, Michelle Chen, Nicole Rodden, Priscilla Mendez, Rachel Navarro, Raynell Crews-Gamez, Ricardo Padilla, Shannon Bowen, Teairra McCoy-Thompson, Tracey Mansfield, Zachary Pascall
I. Opening Items
A.
Call the Meeting to Order
Alicia Klein called a meeting of the board of directors of Making Waves Academy to order on Thursday Oct 25, 2018 at 11:03 AM.
B.
Record Attendance and Guests
C.
MWF Board accepted resignation of Eric Abrams from MWA Board
A. Klein announced.
D.
MWF Board appointed Maricela Navarro as MWA Board Secretary
A. Klein announced.
E.
Closed Session
Board members participated in closed session on personnel, student discipline and litigation issues.
F.
Public Comments
No public comments.
A. Klein shares public comment guidelines per Brown Act.
A. Klein shares public comment guidelines per Brown Act.
II. Opening Remarks from Board President
A.
Adjusting for Successful Growth - Committees and building a KPI dashboard
A. Klein outlined the need for further buildout of committee structure, a clear KPI dashboard, aggressive recruitment of new members and better on-boarding to best position the organization for coming growth.
Two new committees are being formed:
Culture and Climate: J. Wind, C. Etinger
Diversity and Inclusion: J. Wind and former board member E. Abrams
Other areas for board member participation were discussed: E. Hugo will help with the dashboard. B. Gursel is interested in assisting with the development of a robotics program. J. Wind will engage with CCC and US Director on CTE pathways.
Two new committees are being formed:
Culture and Climate: J. Wind, C. Etinger
Diversity and Inclusion: J. Wind and former board member E. Abrams
Other areas for board member participation were discussed: E. Hugo will help with the dashboard. B. Gursel is interested in assisting with the development of a robotics program. J. Wind will engage with CCC and US Director on CTE pathways.
III. Standing Reports
A.
Mission Connection: Chromebook Rollout and Student Experience Panel
Applied Technology Coordinators, T. Mansfield and M. Williams outlined the success and challenges of the Chromebook rollout for both divisions. Panel of US and MS students shared their perspectives, followed by Q&A with the board and administration. A. Nelson asked for survey to be conducted at the end of the year.
B.
Q&A on Division Director Reports
E. Ward-Jackson and K. Carr and various members of their teams answered questions related to their written reports.
C.
CEO Report & Deep Dive Discussion
CEO led the board in a discussion on organizational culture and growth.
D.
Q&A on Finance Report
Board praised the new format.
IV. Non-Action Items
A.
Sabbatical Policy
Board reviewed a first draft, procedures document related to eligibility and post-leave requirements, if any, will be forthcoming. Policy is consistent with other industries; board asked for a benchmark against other charters and independent schools since it is a retention tool.
B.
California Dashboard Overview & Local Indicators Review
Director of Compliance V. Caigoy and Data and Online Systems Administrator C. Velarde presented on the revised state dashboard and MWA's likely indicator levels and sub-group performance. Board engaged in discussion with staff, then A. Klein asked if there was any public comment. There was no public comment.
C.
Pittsburg Unified School District -- Charter Petition Update
Director of Growth C. Ash explained that PUSD denied our charter application, despite great work community building. Next step is to appeal to the current authorizer, CCCOE, timeline TBD.
D.
Expansion & Facilities Updates
COO L. Cole introduced new Middle School Operations Manager, M. Arechiga. Recent move went smoothly thanks to support of many and construction timelines are on track.
E.
End-Of-Year Awards & Graduation: Gender Categories
US Director K. Carr discussed beginning a dialogue around assigning awards by gender. Initial discussion will take place in the newly formed Diversity & Inclusion Committee.
F.
Total Rewards and Compensation Study
MD of Human Resources C. Godfrey presented on current compensation and benefits. Board discussed taking steps to benchmark and adjust to ensure MWA is competitive on hiring and retention. Importance of stressing strong culture/generous resources and holding robust exit interviews were also discussed. Board will review recommendations in January.
G.
Public Hearing Announcement: Sufficiency of Textbooks & Instructional Materials - October 25, 2018
M. Navarro will represent the board at this hearing during the November 8th SSC meeting at 6:30 pm in the Middle School Library.
H.
Education Protection Account
Director of Finance H. Mai reviewed estimated EPA spending for FY19.
V. Action Items
A.
Approve Minutes: September 6, 2018
Burak Gursel made a motion to approve minutes from the Board Meeting on 09-06-18 Board Meeting on 09-06-18.
Esther Hugo seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Ending the Financial Services Agreement with MWF
Esther Hugo made the motion to approve.
Maricela Navarro seconded the motion.
The board VOTED unanimously to approve the motion, with A. Klein abstaining.
Maricela Navarro seconded the motion.
The board VOTED unanimously to approve the motion, with A. Klein abstaining.
C.
APEX Learning Contract
Board engaged in questions about the curriculum and its ability to meet A-G requirements for students. It was clarified that the curriculum does meet requirements.
Jessica Laughlin made a motion to approve.
Burak Gursel seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Closing Items
A.
Reminder: Board Members GreatSchools Review
B.
Schedule of Board of Directors Meetings 2018-2019
- December 13, 2018 11:00 a.m. - 2:00 p.m.
- January 31, 2019 11:00 a.m. - 2:00 p.m.
- March 14, 2019 11:00 a.m. - 2:00 p.m.
- May 2, 2019 11:00 a.m. - 2:00 p.m.
- June 13, 2019 11:00 a.m. - 2:00 p.m.
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 3:00 PM.
Respectfully Submitted,
Elizabeth Martinez