Final

Edison School of the Arts

Board Meeting

Date and Time

Tuesday April 17, 2018 at 3:30 PM EDT

Location

Edison School of the Arts, Media Center
Edison School of the Arts Mission is to continue to be an educational and artful resource for all students, parents, community, and staff members by consistent and focused professional development, invitational practices by all, utilizing quarterly and annual reviews. We will continue to develop our educational and arts aesthetic by expanding our arts experiences, exposure, and partnerships. 

Edison School of the Arts Vision is to provide an environment that promotes high academic and creative achievement through implementation of visual and performing arts course programming. We encourage students to become responsible citizens who are culturally diverse. We develop lifelong learners, appreciators, and consumers of the arts.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Adoption of the Agenda
II. Opening Comments
  A. Board Member Comments (2-min each)
  B. Public Comment (3-min each)
III. Consent Agenda
  A. Approve February Minutes
   
  B. Approve Minutes from March
   
IV. Finance Committee
  A. Approve Financial Report-March 31
  B. Annual Audit Update
   
Donovan CPA's will provide for Edison School of the Arts, Inc. for the year ending June 30, 2018. 
  C. Any Given Child Indy - Stipend
   
Board Chair, Ernest Disney-Britton and Head of School, Nathan Tuttle recommend adoption of the Any Given Child Indy pilot motion. 
  D. Credit Card Limits
   

Staff requests a reconsideration of current credit card limits
  E. 2018-2019 Budget Update
V. Academic Excellence Committee
  A. Update on Lilly Endowment Arts Grant Application
   
Committee Chair, Henry Leck worked with staff to complete the application by March 30th
  B. Student Achievement & Assessment
   

Report on academic and performance data for Edison School of the Arts
  C. Professional Development
   
Report on professional development for core teachers, fine arts specialists, and for arts integration
VI. Facilities & Safety Committee
  A. School Safety Plan - Training, Education & Policy
   
Committee chair Ted Givens met with Amy Berns to conduct a review of Edison's plans for keeping children safe​​​.
VII. Governance Committee
  A. Governance Handbook
   
Committee chair, Tanya Stuart Overdorf completed update for 2017-2018 handbook which will be model for 2018-2019. 
  B. CEO Annual Evaluation
   

Deadline to complete evaluation is May 2018
  C. Annual Board Assessment
   

Board on Track provides Edison with two annual assessments: (1) CEO Assessment, and (2) Board Assessment: Skills and Demographics.  
VIII. Advancement Committee
  A. Public Relations/Communications
  B. Enrollment Report
   
 
  C. Parent Engagement Report/PTO
  D. Parent Handbook 2018-2019
IX. Board Chair Report
  A. Strategic Planning Process
   
Mindtrust invited Edison to participate in a strategic planning process and they will cover the costs for the process. 
  B. Any Given Child Pilot (Postpone until May meeting)
   
The nine school pilot for Any Given Child Indy is coming to an end on June 30, 2017. Edison School of the Arts one of the pilot schools. 
  C. Engagement of School Attorney (Postpone until May meeting)
   
Periodically, the board and staff require specialized legal advice in the area of Indiana Public School laws and requirements including Labor & Employment Department.  
 
  D. Board Policy on Accepting Grants & Gifts (Postpone until May meeting)
   
Nonprofit organizations should not feel obligated or compelled to accept every donation offered; there are donations that may not benefit the organization. 
  E. Changing June Meeting Date
   
Head of School to be away at training on the scheduled June 20 date. 
  F. Arts Educator of the Year - SWA
   
Each year, one or two fine arts teachers are honored by the arts community at the Start With Art Luncheon, but no one from IPS has ever been nominated. 
X. CEO, Head of School Report
 
CEO Support And Eval
  A. Personnel Update
  B. Leadership Development Updates
   
Relay's National Principal and Principal Manager Academy, June 18-29, 2018
  C. Staff Appreciation Day
XI. New Business
XII. Closing Items
  A. Unfinished Business/Next Steps
   
  • Parent/Family Handbook (See February Minutes 2018)
  • Governance Handbook (See January Minutes 2018)
  • CEO Evaluation May 2018 (See February & March Minutes 2018)
  • BOD Assessment Survey 2018 (See February & March Minutes 2018)
  • Engage Auditor (See March Minutes 2018)
  • Development Plan (See March Minutes 2018)
  • Purchasing Policy (See February Minutes 2018)
  B. IMPORTANT BOARD DATES
   
  • Tuesday, May 10, 2018 from 3:30 PM in the Media Center
    • Complete Annual Board Assessment
    • Review preliminary budget for next year
    • Confirm annual board member commitments
    • Approve annual budget for next year
    • Review board's progress against 2017-2018 goals
  • Tuesday, June 20, 2018 from 3:30-5:00 PM in the Media Center
  C. Adjourn Meeting