Ventura Charter School of Arts and Global Education

Minutes

Annual Retreat

Date and Time

Saturday August 7, 2021 at 12:00 PM

Location

Join Zoom Meeting
https://us06web.zoom.us/j/84940669773?pwd=dVgwK0MwUlMxeU9MZHkzbDQvVEtEZz09

Meeting ID: 849 4066 9773
Passcode: t5Yt71

Directors Present

Adam Meyers (remote), Cecilia Johnston (remote), Dominic Aguirre (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)

Directors Absent

Deanna Weik

Ex Officio Members Present

Lisa Hildebrand (remote), Mary Galvin (remote)

Non Voting Members Present

Lisa Hildebrand (remote), Mary Galvin (remote)

I. Opening Items

A.

Call the Meeting to Order

Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Saturday Aug 7, 2021 at 12:07 PM.

B.

Record Attendance and Guests

C.

Mission Statement

VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.--Read by Adam

D.

Approve the Agenda

Cecilia Johnston made a motion to approve the agenda.
Dominic Aguirre seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Deanna Weik
Absent
Adam Meyers
Aye
Tricia McClain
Aye
Liz Smiley
Aye
Cecilia Johnston
Aye
Dominic Aguirre
Aye
Tom Mc Nerney
Aye

II. Items Scheduled for Information, Discussion and/or Action

A.

Approve Director Credit Card Statements

Mary: $5053.42/June $84.05/July
Lisa: $812.80/June
Tom Mc Nerney made a motion to approve the Director credit card statements as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Dominic Aguirre
Aye
Tom Mc Nerney
Aye
Tricia McClain
Aye
Adam Meyers
Aye
Liz Smiley
Aye
Cecilia Johnston
Aye
Deanna Weik
Absent

B.

Annual Review of Board Bylaws

The Board reviewed the Bylaws.

C.

Board Officer Elections

After some discussion, the current officers agreed to continue.  
President: Tricia McClain
Vice President: Liz Smiley
Secretary: Cecilia Johnston
CFO:  Tom McNerney
Dominic Aguirre made a motion to vote for the officer positions as discussed.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Deanna Weik
Absent
Adam Meyers
Aye

D.

Board Meeting Date Selection 2021-22

Board discussion included a consensus to keep the board meetings on the third Thursday of each month at 6:30 pm.
Liz Smiley made a motion to approve the board meeting dates for 2021-22.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Dominic Aguirre
Aye
Liz Smiley
Aye
Cecilia Johnston
Aye
Adam Meyers
Aye
Tom Mc Nerney
Aye
Deanna Weik
Absent
Tricia McClain
Aye

E.

Board Committee Memberships

There was a discussion regarding committee memberships and a consensus for the following:
Governance Committee:  Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley, Dominic Aguirre
Adam Meyers made a motion to approve Board Committee memberships as discussed.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Liz Smiley
Aye
Tricia McClain
Aye
Deanna Weik
Absent
Adam Meyers
Aye
Tom Mc Nerney
Aye
Cecilia Johnston
Aye
Dominic Aguirre
Aye

F.

Review Strategic Plan

The Board reviewed the Strategic Plan noting that most goals have either been met or are in process of getting met.

G.

Board Self Evaluation

The Board reviewed the results from their annual self evaluation survey.  There was considerable discussion regarding the various functions of the Board and areas where they might improve.

H.

Annual Board Goals 2021-22

Based on their discussion regarding the survey results the Board decided upon the following goals for the 2021--22 school year:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review and revise annual survey, and  discuss Board's role in fundraising.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
Dominic Aguirre made a motion to approve the annual goals as discussed.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tom Mc Nerney
Aye
Dominic Aguirre
Aye
Adam Meyers
Aye
Cecilia Johnston
Aye
Liz Smiley
Aye
Tricia McClain
Aye
Deanna Weik
Absent

I.

CEO Goals for 2021-22

Mary and Lisa reviewed their annual goals with the Board.  After some discussion, Lisa will add a goal regarding providing a safe welcoming inclusive climate for all.
Tricia McClain made a motion to approve the CEO goals as discussed and amended.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tricia McClain
Aye
Liz Smiley
Aye
Adam Meyers
Aye
Dominic Aguirre
Aye
Deanna Weik
Absent
Cecilia Johnston
Aye
Tom Mc Nerney
Aye

III. Closing Items

A.

Adjourn Meeting

Adam Meyers made a motion to to adjourn the meeting.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Tom Mc Nerney
Aye
Cecilia Johnston
Aye
Tricia McClain
Aye
Deanna Weik
Absent
Liz Smiley
Aye
Adam Meyers
Aye
Dominic Aguirre
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 2:50 PM.

Respectfully Submitted,
Cecilia Johnston