Ventura Charter School of Arts and Global Education
Minutes
Annual Retreat
Date and Time
Saturday August 7, 2021 at 12:00 PM
Location
Join Zoom Meeting
https://us06web.zoom.us/j/84940669773?pwd=dVgwK0MwUlMxeU9MZHkzbDQvVEtEZz09
Meeting ID: 849 4066 9773
Passcode: t5Yt71
https://us06web.zoom.us/j/84940669773?pwd=dVgwK0MwUlMxeU9MZHkzbDQvVEtEZz09
Meeting ID: 849 4066 9773
Passcode: t5Yt71
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Dominic Aguirre (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)
Directors Absent
Deanna Weik
Ex Officio Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
Non Voting Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Saturday Aug 7, 2021 at 12:07 PM.
B.
Record Attendance and Guests
C.
Mission Statement
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.--Read by Adam
D.
Approve the Agenda
Cecilia Johnston made a motion to approve the agenda.
Dominic Aguirre seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Adam Meyers |
Aye
|
| Deanna Weik |
Absent
|
| Dominic Aguirre |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
II. Items Scheduled for Information, Discussion and/or Action
A.
Approve Director Credit Card Statements
Mary: $5053.42/June $84.05/July
Lisa: $812.80/June
Lisa: $812.80/June
Tom Mc Nerney made a motion to approve the Director credit card statements as presented.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Aye
|
| Liz Smiley |
Aye
|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Absent
|
B.
Annual Review of Board Bylaws
The Board reviewed the Bylaws.
C.
Board Officer Elections
After some discussion, the current officers agreed to continue.
President: Tricia McClain
Vice President: Liz Smiley
Secretary: Cecilia Johnston
CFO: Tom McNerney
President: Tricia McClain
Vice President: Liz Smiley
Secretary: Cecilia Johnston
CFO: Tom McNerney
Dominic Aguirre made a motion to vote for the officer positions as discussed.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Deanna Weik |
Absent
|
| Adam Meyers |
Aye
|
D.
Board Meeting Date Selection 2021-22
Board discussion included a consensus to keep the board meetings on the third Thursday of each month at 6:30 pm.
Liz Smiley made a motion to approve the board meeting dates for 2021-22.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Deanna Weik |
Absent
|
E.
Board Committee Memberships
There was a discussion regarding committee memberships and a consensus for the following:
Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee: Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley, Dominic Aguirre
Governance Committee: Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee: Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley, Dominic Aguirre
Adam Meyers made a motion to approve Board Committee memberships as discussed.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Liz Smiley |
Aye
|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Aye
|
| Deanna Weik |
Absent
|
F.
Review Strategic Plan
The Board reviewed the Strategic Plan noting that most goals have either been met or are in process of getting met.
G.
Board Self Evaluation
The Board reviewed the results from their annual self evaluation survey. There was considerable discussion regarding the various functions of the Board and areas where they might improve.
H.
Annual Board Goals 2021-22
Based on their discussion regarding the survey results the Board decided upon the following goals for the 2021--22 school year:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review and revise annual survey, and discuss Board's role in fundraising.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review and revise annual survey, and discuss Board's role in fundraising.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
Dominic Aguirre made a motion to approve the annual goals as discussed.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Aye
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Absent
|
| Tricia McClain |
Aye
|
| Dominic Aguirre |
Aye
|
I.
CEO Goals for 2021-22
Mary and Lisa reviewed their annual goals with the Board. After some discussion, Lisa will add a goal regarding providing a safe welcoming inclusive climate for all.
Tricia McClain made a motion to approve the CEO goals as discussed and amended.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Deanna Weik |
Absent
|
| Liz Smiley |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Aye
|
III. Closing Items
A.
Adjourn Meeting
Adam Meyers made a motion to to adjourn the meeting.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Absent
|
| Cecilia Johnston |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 2:50 PM.
Respectfully Submitted,
Cecilia Johnston