Ventura Charter School of Arts and Global Education
Minutes
Regular Board Meeting June
Date and Time
Thursday June 17, 2021 at 6:00 PM
Location
Join Zoom Meeting
https://us06web.zoom.us/j/9196068267?pwd=elVkUGlsUGxkblRzaTZEMTJuNzRPUT09
Meeting ID: 919 606 8267
Passcode: 4AXxAz
One tap mobile
+16699006833,,9196068267#,,,,*410019# US (San Jose)
+14086380968,,9196068267#,,,,*410019# US (San Jose)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 408 638 0968 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
Meeting ID: 919 606 8267
Passcode: 410019
Find your local number: https://us06web.zoom.us/u/kCkvSNbWE
https://us06web.zoom.us/j/9196068267?pwd=elVkUGlsUGxkblRzaTZEMTJuNzRPUT09
Meeting ID: 919 606 8267
Passcode: 4AXxAz
One tap mobile
+16699006833,,9196068267#,,,,*410019# US (San Jose)
+14086380968,,9196068267#,,,,*410019# US (San Jose)
Dial by your location
+1 669 900 6833 US (San Jose)
+1 408 638 0968 US (San Jose)
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
Meeting ID: 919 606 8267
Passcode: 410019
Find your local number: https://us06web.zoom.us/u/kCkvSNbWE
Directors Present
Adam Meyers (remote), Cecilia Johnston (remote), Deanna Weik (remote), Liz Smiley (remote), Tom Mc Nerney (remote), Tricia McClain (remote)
Directors Absent
Dominic Aguirre
Ex Officio Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
Non Voting Members Present
Lisa Hildebrand (remote), Mary Galvin (remote)
Guests Present
Laura Bingham (remote), Rudy Calasin (remote)
I. Opening Items
A.
Call the Meeting to Order
Tricia McClain called a meeting of the board of directors of Ventura Charter School of Arts and Global Education to order on Thursday Jun 17, 2021 at 6:12 PM.
B.
Record Attendance and Guests
C.
Mission Statement
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings. Read by Deanna
D.
Approval of the Agenda
Deanna Weik made a motion to approve the agenda.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Dominic Aguirre |
Absent
|
| Deanna Weik |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Absent
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
E.
Approval Minutes for the Regular Board Meeting 5/20/21.
Cecilia Johnston made a motion to approve the minutes from Regular Board Meeting May on 05-20-21.
Liz Smiley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Absent
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
| Deanna Weik |
Aye
|
| Cecilia Johnston |
Aye
|
F.
Consent Agenda
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May 2021.
--Gifts to School: $618.30-Farm Cart Organics: (Mar-May)
--Credit Cards: MGalvin: $1287.13; L.Hildebrand: $1490.33
--Personnel:
--Ratification of the re-hiring of Kristi McLoughlin, School Psychologist FTE: 45
--Acceptance of the resignations of Shoshana Wheeler, Amelia Gutierrez, and Benicia Smith
--Gifts to School: $618.30-Farm Cart Organics: (Mar-May)
--Credit Cards: MGalvin: $1287.13; L.Hildebrand: $1490.33
--Personnel:
--Ratification of the re-hiring of Kristi McLoughlin, School Psychologist FTE: 45
--Acceptance of the resignations of Shoshana Wheeler, Amelia Gutierrez, and Benicia Smith
Liz Smiley made a motion to approve the Consent Agenda items.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Liz Smiley |
Aye
|
G.
Upcoming Events
--School office closes: 6/30/21
--Board Retreat: TBD
--School office re-opens: 8/3/21
--Regular Board Meeting: 8/19/21 6:00pm
--Brown Act Training: 9/15 Cancelled New Date 9/22: 5:30-7:30 pm by YMC on Zoom
--Board Retreat: TBD
--School office re-opens: 8/3/21
--Regular Board Meeting: 8/19/21 6:00pm
--Brown Act Training: 9/15 Cancelled New Date 9/22: 5:30-7:30 pm by YMC on Zoom
II. Communications
A.
Public Comments
None
B.
President and Board Report
Tricia noted that this was the last Board meeting of the 2020-21 school year.
C.
Board Committee Reports
Governance Committee: Cecilia Johnston (Chair), Deanna Weik, Tricia McClain
Finance Committee: Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
The only Committee that met was the Finance Committee and Tom reported that the budget was on the agenda.
Finance Committee: Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
The only Committee that met was the Finance Committee and Tom reported that the budget was on the agenda.
D.
Parent Liaison Report
None
E.
Teacher Report
Laura reported that teachers are now off for their hard-earned summer vacation.
F.
Directors' Report
Mary provided an update about all the facility changes/moves being made before August.
Lisa reported on Promotion; that Sarah from EL Education came to an inservice in person for the first time; that Distance Learning families will be offered Homeschool spots; that summer tutoring will happen for students needing support; and that she completed teachers' Performance Plans.
Lisa reported on Promotion; that Sarah from EL Education came to an inservice in person for the first time; that Distance Learning families will be offered Homeschool spots; that summer tutoring will happen for students needing support; and that she completed teachers' Performance Plans.
G.
VCOE Director of Charter School Support and Oversight Report
None
III. Items Scheduled for Information, Discussion, and/or Action
A.
2021 LCAP/LCP Annual Update---2021-2022 Local Control Accountability Plan (LCAP)---2021 LCFF Budget Overview for Parents
Liz Smiley made a motion to approve the 2021 LCAP/LCP Annual Update,
---the 2021-2022 Local Control Accountability Plan (LCAP)
---the 2021 LCFF Budget Overview for Parents.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Liz Smiley |
Aye
|
| Adam Meyers |
Aye
|
B.
2021-22 Adopted Budget
Rudy presented the 2021-22 budget and reviewed enrollment, revenues, and expenditures including one-time funding and a COLA increase.
Tom Mc Nerney made a motion to approve the budget as presented.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
C.
2021-22 Prop 30 Report
Rudy presented the 2020-21 Prop 30 Report.
Liz Smiley made a motion to approve the 2020-21 Prop 30 report as presented.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tom Mc Nerney |
Aye
|
| Deanna Weik |
Aye
|
| Adam Meyers |
Aye
|
| Liz Smiley |
Aye
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Dominic Aguirre |
Absent
|
D.
VCS Salary Schedule 2021-22
Board Approval was requested for the 2021-22 VCS Salary Schedule with additional steps for Clerical staff.
Adam Meyers made a motion to approve the VCS Salary Schedule as presented.
Deanna Weik seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Aye
|
| Tom Mc Nerney |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
E.
One time 1% Salary Bonus
Board approval was requested for a one time 1% salary bonus off regular positional pay for all VCS employees due to the additional duties required during the COVID pandemic.
Deanna Weik made a motion to approve a one time 1% salary bonus off regular positional pay for all VCS employees as discusssed.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Aye
|
| Adam Meyers |
Aye
|
| Tom Mc Nerney |
Aye
|
| Liz Smiley |
Aye
|
| Dominic Aguirre |
Absent
|
| Tricia McClain |
Aye
|
F.
Local Agency Executive Compensation
The Board reviewed, discussed and approved the Local Agency Executive Compensation. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.
G.
Director Over Contract Days 2020-21
Board approval was requested to pay the Directors for their days worked over contract in July during the COVID pandemic.
Tricia McClain made a motion to pay the Directors for their days worked over contract as discusssed.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Absent
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Liz Smiley |
Aye
|
| Deanna Weik |
Aye
|
| Cecilia Johnston |
Aye
|
H.
Certification of Signatures
Board approval was requested to approve an updated Certification of Signatures.
Cecilia Johnston made a motion to approve the Certification of Signatures as presented.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Liz Smiley |
Absent
|
| Dominic Aguirre |
Absent
|
| Deanna Weik |
Aye
|
| Adam Meyers |
Aye
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
I.
Authorization for VCOE to Make Budget Transfers 21-22-01
Deanna Weik made a motion to approve Resolution 21-22-01 for Authorization for VCOE to Make Budget Transfers.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Dominic Aguirre |
Absent
|
| Adam Meyers |
Aye
|
| Deanna Weik |
Aye
|
| Liz Smiley |
Absent
|
| Tricia McClain |
Aye
|
| Cecilia Johnston |
Aye
|
| Tom Mc Nerney |
Aye
|
J.
Authorization to Allow Appropriation/Budget Transfers 21-22-02
Adam Meyers made a motion to approve Resolution 21-22-02 for Authorization to Allow Appropriation/Budget Transfers.
Tom Mc Nerney seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Liz Smiley |
Absent
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
K.
Appropriation of the Ending Balance to a Reserve 2021-22-03
Tom Mc Nerney made a motion to approve Resolution 21-22-03 for Appropriation of the Ending Balance to a Reserve.
Tricia McClain seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Liz Smiley |
Absent
|
| Dominic Aguirre |
Absent
|
| Tricia McClain |
Aye
|
| Deanna Weik |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
L.
Retroactive Compensation Resolution 21-22-04
Item pulled from agenda.
M.
MOU between St. Paul's and VCS
Mary presented a revised MOU with St. Paul's for rental of an additional classroom.
Adam Meyers made a motion to approve the MOU with St. Paul's as presented.
Cecilia Johnston seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Adam Meyers |
Aye
|
| Liz Smiley |
Absent
|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Cecilia Johnston |
Aye
|
N.
CharterSafe Insurance Agreement for 2021-22
Mary presented the proposed agreement for CharterSafe Insurance for the 2021-22 school year and asked for Board approval.
Deanna Weik made a motion to approve the CharterSafe proposal as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Cecilia Johnston |
Aye
|
| Tom Mc Nerney |
Aye
|
| Tricia McClain |
Aye
|
| Liz Smiley |
Absent
|
| Adam Meyers |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
O.
CLA Engagement Letter
Cecilia Johnston made a motion to approve the CLA Audit Engagement letter as presented.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Tom Mc Nerney |
Aye
|
| Adam Meyers |
Aye
|
| Cecilia Johnston |
Aye
|
| Deanna Weik |
Aye
|
| Dominic Aguirre |
Absent
|
| Liz Smiley |
Absent
|
IV. Other Business
A.
Future Topics
B.
Board Meeting Check In
C.
Motion to go to Closed Session
Tricia McClain made a motion to move into Closed Session at 7:29 pm.
Cecilia Johnston seconded the motion.
Pubic Employee Performance Evaluation.
The board VOTED unanimously to approve the motion.
- Directors of Operation and Education.
| Roll Call | |
|---|---|
| Tricia McClain |
Aye
|
| Liz Smiley |
Absent
|
| Cecilia Johnston |
Aye
|
| Adam Meyers |
Aye
|
| Deanna Weik |
Aye
|
| Tom Mc Nerney |
Aye
|
| Dominic Aguirre |
Absent
|
D.
Return to Regular Session
Board Returned to Open Session at 7:58 pm.
E.
Report of Action Taken in Closed Session
No Action Taken.
V. Closing Items
A.
Adjourn Meeting
Deanna Weik made a motion to adjourn the meeting.
Adam Meyers seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Deanna Weik |
Aye
|
| Tom Mc Nerney |
Aye
|
| Dominic Aguirre |
Absent
|
| Liz Smiley |
Absent
|
| Cecilia Johnston |
Aye
|
| Tricia McClain |
Aye
|
| Adam Meyers |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:59 PM.
Respectfully Submitted,
Cecilia Johnston